---
title: "Dynamic Purchasing System for Design, Print and Related Services"
ocid: "ocds-h6vhtk-034a54"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034a54"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-034a54.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-034a54.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "HARINGEY COUNCIL"
published: "2022-06-24"
---

# Dynamic Purchasing System for Design, Print and Related Services

Buyer: HARINGEY COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-034a54

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## Summary

The London Borough of Haringey is initiating a Dynamic Purchasing System (DPS) for Design, Print and Related Services, aimed at satisfying its procurement needs from 8th August 2022 to 7th August 2026. This open procurement process includes multiple lots catering to various printing requirements, including standard print, mailing, signage, promotional products, and more. Interested suppliers must submit their bids electronically via the designated portal, with a notable submission deadline extending until 27th July 2026, and a commitment to adhering to sustainability standards as mandated by government guidelines.

This tender presents lucrative opportunities for businesses in the print and digital communications sectors, particularly those specialising in design, marketing, and secure document handling. Companies that can efficiently produce high-quality printed materials and provide fast turnaround times will find this process beneficial. Furthermore, businesses that can handle diverse tasks such as creative services, large format printing, and direct marketing communications will be well-positioned to succeed in this competitive environment. The option for contract renewal also offers the potential for long-term partnerships with the Haringey Council, enhancing business growth prospects.

## Notice

The London Borough of Haringey will procure all its Design, Print and Related Services requirements using this Dynamic Purchasing System contract

### Lot Information

Standard print

This category includes printing and delivery of materials including posters, leaflets, booklets or brochures, flyers, stationery, NCR forms and high-volume copying, on any of the following: SRA1/B1, SRA2/B2 or SRA3/B3 sheet fed litho presses, web-offset presses, digital presses. Examples include (but not limited to): * A4 / A5 / 99 x 210mm brochures, leaflets or flyers * A4/A3/A2/A1 posters * Oversize A4 / A5 pocket folders * Forms, NCR pads, headed paper, compliment slips, business cards, envelopes, receipt books * Magazines and newsletters * Documents, council meeting papers and agendas*, reports. *Where printed materials are subject to statutory timing requiring same-day or 24-hour turnaround, the selection criteria will include the supplier's proximity to the buying authority and speed of delivery service offered. Suppliers shall ensure printed products supplied under the Framework meet the mandatory minimum standards set out by the Government buying Standards www.gov.uk/government/publications/sustainable-procurement-the-gbs-forpaper- and-paper-products

Options: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Renewal: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Mailing

This category covers preparing mailings for delivery by Royal Mail and other delivery providers. Examples include (but not limited to): * Personalisation and mailing - e.g., printing, collating and match-mailing varying documents, personalised letter(s) and printed reply envelopes and stuffing in envelopes. Apply mail-sort order and bag to royal-mail requirements to attract optimal postal discounts, and post using required class using buyer's royal-mail account. * Hybrid mailing and same-day mailing for including letters, statements, bills, inserts and any other correspondence. Personalise, collage, pack and apply mail-sort order and bag to royal-mail requirements to attract optimal postal discounts, and post using required class, using supplier or buyer's Royal-Mail account as specified for each requirement.

Options: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Renewal: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Large format, signage and display printing

This category covers the production of large posters, signage and display boards. Examples include (but not limited to): * A2 - A0 size 4 colour inkjets onto satin photo paper 170gsm mounted on 3mm - 5mm Foamex board. * Large format display stands. * Signage, lamp-post banners, outdoor advertising and livery * Pop up'/'Pull up' display stands * Large and small format vinyl print and affixing, including PVC banners printed 4-colour, hemming and eye-letting, for indoor and outdoor use * 'Six-sheet' (' (1750mm x 1185mm) and bespoke (3250mm x 1200mm) posters

Options: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Renewal: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Security Printing and Confidential Printing - General

This category covers all secure and confidential printing for the Council and its partners and includes: Examples include (but not limited to): * Parking stationery e.g., parking permits/discs, such as a PCN Rolls, Parking Scratch Cards (including latex one side & overprint black wording on latex and numbering) * Confidential service reports, confidential statement of cases (investigation into staff), Surveyors reports for planning, Democratic - agendas, audits, Cabinet reports * Payslips and P60s (including personalisation, fulfilment and mailing * Cheque printing Where printed materials are subject to statutory timing requiring same-day or 24- hour turnaround, the selection criteria will include the supplier's proximity to the buying authority and speed of delivery service offered.

Options: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Renewal: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Branded promotional products, specialist printing and binders

This category covers items such as (but not limited to): * Tote bags * T-shirts * Bespoke pens * Bespoke pencils * Mugs * Sports drinking bottles * USB sticks Page 4 of 7 * Stickers * Binders, * ID Badges * Flexo printing, etc

Options: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Renewal: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Creative services design and artwork for print and digital media

This category spans from concept designs for large campaigns to creative design and simple artwork following a style guide, and includes illustration, imagery, photo editing, and associated creative services - for print and new media. Creative concepts should be appropriate for the audience and intended channel, support the campaign's key messages and for its intended output and must - strictly adhere to the buying authority's corporate identity standards. All artwork must be produced and submitted using the latest software. All copyright of design and content created must be signed over to the commissioning authority on commencement of work. All concepts and final drafts must be provided to the buyer for approval prior to completion. Examples include (but are not limited to): * Concepts for campaigns, branding and/or individual items * Design for advertising, print and/or digital media * Illustration, image search and image manipulation * Artwork in appropriate format for print, online, social media or digital media * Creation of templates for branded materials, presentations, advertisements or banner pages * Updating previous artwork with new concept. Editable artwork files and images must be provided together with the final artwork or production files on completion of each order.

Options: The Council may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Renewal: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Copywriting and proof-reading

This category will involve copywriting for a diverse range of subject matter normally covered in local authority. The content maybe promotional, factual or technical. It also covers sub-editing and proof-reading services for any briefings, documents, online materials as well as design or artwork produced.

Options: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Renewal: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Photography

This Lot covers relevant photography projects for any given requirement. This category includes photography, photographic editing and production services for editorial, advertising, technical, promotional or marketing applications. Suppliers may be subject to a Disclosure and Barring Service (DBS) check before undertaking work with children and young people and will need to abide by the buying authority's consent policy and protocol. Suppliers will be required to submit photography electronically to the buyer directly onto the Design, Print and Related Services DPS ("DPS Portal") for approval before finalisation. Suppliers must ensure they adhered to GDPR legislation when taking photographs of individuals or property by using the buying authority's consent form. Suppliers must request the consent form from the buyer if it is not appended to an order for these services. All copyright of content created and photographed is to be assigned to the buying authority. The Supplier must notify the buyer in advance of any chargeable travel expenses and such expenses can only be paid where agreement to do so is confirmed on an approved order sent to the supplier via the DPS Portal.

Options: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Renewal: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Digital Communications

This category covers the provision of technical services and/or content for all areas of digital communications. Examples include (but not limited to): * E-newsletters and email marketing * Web application and/or web content development and creative input * E-brochures (using Flash/Java/HTML 5 technology) * Social Media marketing including Facebook, Twitter, Instagram, Pinterest * Google ads * Interactive pdfs * Search engine optimisation * Mobile marketing * Page-turn software * Viral Videos * iAd NB: The Design element of this work is covered in Lot 6.

Options: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Renewal: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Marketing Communications

There may be times when the in-house team does not have the capacity to run a complete Marketing campaign or specific areas of specialism. As a result, this Lot is to allow us to commission a company/agency to do this on behalf of an inhouse team. For example, there this may include work for Public Health or campaigns that are focussed on behaviour change. This Lot also allows us to commission a company to run a complete marketing campaign or specific areas of specialism on behalf of the buying authority. Examples include (but are not limited to): * Strategic communication advice and guidance to help the authority's services to achieve their objectives by communicating the right messages, to the right people, in the right way, and at the right time. * Producing and implementing new communication campaigns using the 'inhouse' style and corporate identity. * Implementing existing campaigns * Evaluating marketing and communications activity Work may include (but is not limited to): * Setting communication objectives * Identifying key messages * Identifying key audience * Obtaining required resources * Evaluation of activity * Social Marketing * Digital Marketing * Direct Marketing * Public Relations * Copywriting * Proofreading * Business-to-business * Business-to-consumer * Internal communications * Public Consultation

Options: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Renewal: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Filming and Videography

This Lot covers relevant filming projects for any given requirement. This category includes filming, videography and film editing and production services for editorial, advertising, technical, promotional or marketing applications. Suppliers may be subject to a Disclosure and Barring Service (DBS) check before undertaking work with children and young people and will need to abide by the buying authority's consent policy and protocol. Suppliers will be required to submit this work electronically to the buyer directly onto the Design, Print and Related Services DPS ("DPS Portal") for approval before finalisation. Suppliers must ensure they adhered to GDPR legislation when filming individuals or property by using the buying authority's consent form. Suppliers must request the consent form from the buyer if it is not appended to an order for these services. All copyright of content created and filmed is to be assigned to the buying authority. The Supplier must notify the buyer in advance of any chargeable travel expenses and such expenses can only be paid where agreement to do so is confirmed on an approved order sent to the supplier via the DPS Portal.

Options: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Renewal: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Door-to-door Distribution

This category covers distribution of a residents' magazine and other brochures or printed materials, to local residents and businesses within a specified area or postcode(s). This category includes the delivery of either unaddressed items or addressed items. Examples include (but not limited to): * Door-to-door distribution - e.g., 98,000 residential addresses x 1 preprinted magazine * Distribution to specific areas for housing - e.g., a pack containing multiple printed items (letter, brochure, translation sheets)

Options: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Renewal: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Secure Printing - Electoral Services

This category also covers Electoral and Electoral Registration printing in accordance with the Electoral Commissions guidelines and procedures, it may include postage. The supplier must have a proven track record of delivery Election and Election Registration print. Postal packs may have to be produced at printers within a specified distance of the buying authority's offices to facilitate their required Quality Assurance Testing. The requirements of electoral print include (but are not restricted to): * Postal vote mailings including outgoing envelope, ballot paper, postal vote statement, ballot paper envelope, return envelope, spares and samples. * Polling Station Ballet Papers * Large format ballot papers * Election Annual Canvas The contractor must ensure that all confidential and sensitive material to be stored within a secure environment. Additional security requirements, quality assurance (e.g., site visits), timing, and data protection requirements and winning supplier selection criteria may be specified by the buying authority for work falling within this Lot. Additional information: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Options: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

Renewal: The Authority may decide to extend this Dynamic Purchasing System Contract by a period of up to two years in two twelve-month periods.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/017327-2022 |
| Notice type | Tender Notice |
| Procurement type | Dynamic |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Jun 2022 |
| Submission deadline | 27 Jul 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 7 Aug 2022 - 7 Aug 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HARINGEY COUNCIL |
| Locality | LONDON |
| Post town | North London |
| Postcode | N22 7TR |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI43 Haringey and Islington |
| Local authority | Haringey |
| Electoral ward | Woodside |
| Westminster constituency | Southgate and Wood Green |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 64 - Postal and telecommunications services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 22000000 - Printed matter and related products
- 22450000 - Security-type printed matter
- 64110000 - Postal services
- 79340000 - Advertising and marketing services
- 79342000 - Marketing services
- 79810000 - Printing services
- 79820000 - Services related to printing
- 79990000 - Miscellaneous business-related services

## Release History

- 24 Jun 2022 at 12:01 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/017327-2022

## Notice URLs

- https://app.panacea-software.com/haringey/
- https://www.haringey.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034a54. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-034a54.json.