--- title: "WCC Virtual Schools" ocid: "ocds-h6vhtk-034a86" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034a86" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-034a86.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-034a86.json" source: "Find A Tender Service" current_stage: "Award" buyer: "WARWICKSHIRE COUNTY COUNCIL" published: "2023-01-03" --- # WCC Virtual Schools Buyer: WARWICKSHIRE COUNTY COUNCIL Current stage: Award OCID: ocds-h6vhtk-034a86 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034a86) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-034a86.json) ## Summary Warwickshire County Council has recently completed a procurement process for the provision of software for attendance monitoring and Personal Education Plans (PEPs) under the title 'WCC Virtual Schools'. The Council sought suppliers to capture attendance data for looked-after children and to create and manipulate PEPs. This procurement was divided into two lots: Attendance Monitoring and PEPs. The Council awarded the contract to Welfare Call Ltd, an active supplier. The procurement method used was an open procedure, and the estimated contract value was £285,668 GBP. This tender by Warwickshire County Council presents an opportunity for software providers specialising in administrative educational services. Companies offering solutions for attendance monitoring and PEP management would be well-suited to compete in this procurement process. The Council plans for potential modifications during the contract period to meet evolving needs and legislative requirements. The opportunity includes a two-year initial term with a possible extension of 24 months, allowing for flexibility to adapt to changing demands placed on the Council. ## Notice Warwickshire County Council (the Council) is seeking one or more suppliers to provide software to capture attendance monitoring and PEP creation and manipulation. The Council require providers to capture data that can be easily filtered to use in reporting. This procurement is lotted into two lots. Each lot will be evaluated individually. Lot 1 - Attendance monitoring Lot 2 - PEPs Applicants can apply for one or both lots. ### Lot Information Attendance Monitoring Warwickshire County Council ('WCC' will be used throughout) are looking to procure software that collects 'live', twice daily attendance marks (morning and afternoon when registers close) for all statutory school age looked-after children in the care of Warwickshire, to enable the Virtual School team to respond appropriately to absences, suspensions and other attendance coding concerns to ensure prompt intervention and support. WCC currently have approximately 600 looked-after children from reception to Year 11. Most attend schools/settings in Warwickshire but a significant proportion are educated in other local authority areas. The school attendance and absence notification system will need to collect data from all schools/settings the children attend. Options: The term of the contract will be for an initial 2 years and the council have the option to extend for a further 24 months at its sole discretion During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers Renewal: The Council anticipates that any future renewal of this contract will take place in 2026 Personal Education plans Warwickshire County Council ('WCC' to be used throughout) are looking to procure software which reviews and records PEPs (Personal Education Plans) for all looked-after children in the care of Warwickshire. WCC currently have approximately 750 looked-after children from age two to their 18th birthday, who must have a termly PEP review. Virtual School need the ability to design different PEPs for different cohorts of looked-after children, spanning the academic years. Designated teachers and other school staff, social workers and foster carers require access to the PEPs to capture, edit and retrieve children's current attainment, progress, intervention, targets, Pupil Premium Plus spend, and other related education information contained within the PEPs. The WCC Virtual School team quality assures and sign off all PEPs. Data reports are required according to user requirements, allowing the VSH to report to stakeholders. This is discussed in more detail within the requirement section. Options: The term of the contract will be for an initial 2 years and the council have the option to extend for a further 24 months at its sole discretion During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers Renewal: The Council anticipates that any future renewal of this contract will take place in 2026 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/000011-2023 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Jan 2023 | | Submission deadline | 29 Jul 2022 | | Future notice date | Not specified | | Award date | 7 Dec 2022 | | Contract period | Not specified | | Recurrence | It is estimated the next time the Council will look to re-procure this contract will be 2026 | ## Values | Field | Value | | --- | --- | | Tender value | £260,000 | | Lots value | £260,000 | | Awards value | Not specified | | Contracts value | £285,668 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | WARWICKSHIRE COUNTY COUNCIL | | Locality | WARWICK | | Post town | Coventry | | Postcode | CV34 4RL | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire | | ITL 3 | TLG13 Warwickshire CC | | Local authority | Warwick | | Electoral ward | Warwick Saltisford | | Westminster constituency | Warwick and Leamington | | Delivery location | TLG West Midlands (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | WELFARE CALL | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 75 - Administration, defence and social security services ### Codes - 31711310 - System for recording attendance - 75121000 - Administrative educational services ## Release History - 3 Jan 2023 at 09:21 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/000011-2023 - 24 Jun 2022 at 14:00 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/017377-2022 ## Notice URLs - http://www.csw-jets.co.uk - http://www.warwickshire.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034a86. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-034a86.json.