--- title: "Supply of a Finance Management System" ocid: "ocds-h6vhtk-034ac0" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034ac0" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-034ac0.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-034ac0.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "WORTHING HOMES LIMITED" published: "2022-06-27" --- # Supply of a Finance Management System Buyer: WORTHING HOMES LIMITED Current stage: Tender OCID: ocds-h6vhtk-034ac0 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034ac0) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-034ac0.json) ## Summary The procurement process involves Worthing Homes Limited seeking bids for the "Supply of a Finance Management System." This contract falls under the IT services sector, specifically consulting, software development, Internet, and support, with a total budget of £600,000. The tender is currently in the active stage, having been initiated on June 27, 2022. The procurement method is an open procedure, and the submission deadline for bids is July 28, 2022. The contract is expected to commence on April 1, 2023, and will run until March 31, 2028, with the possibility of up to five annual renewals. This tender presents significant growth opportunities for businesses specializing in finance management software and IT services. Companies that can offer comprehensive solutions for financial operations, including process optimisation and project management, will be particularly well-positioned to compete. Additionally, vendors with capabilities in system integration, cloud solutions, and ongoing support services will find this opportunity attractive, especially those experienced in working within the public sector and adhering to strict compliance and security measures. ## Notice 1. Supply and implementation of software covering all aspects of financial operations, including a P2P offer and Expense management 2. Provision of qualified project and technical resource to deliver the solution, including design and deployment, as well as support for data migration, testing and training 3. Support for process optimisation and supplying the required interfaces to Worthing Homes's other systems 4. Support and maintenance, including hosting of the service 5. Ongoing development of the software ### Lot Information Lot 1 We wish to procure a Contract for the provision of a complete solution for our finance operations. The scope includes: 1. Supply and implementation of software covering all aspects of financial operations, for example; o Case management and workflow for approvals, queries, or issue resolution o Expenses management (workflows, approvals, payment) o Purchase to Pay with automated links to budgets, with GRN, invoice matching, and payment o A portal for suppliers to be registered, maintain up to date details, and ac-cess capabilities including raising queries, submitting invoices and automatic updates on payment status o Project Accounting for capital spend and other investments o Management accounts for report distribution o Making Tax Digital including the ability to manage partial exemptions o Chart of Accounts o Accounts Payable / Receivable o Cash management o General Ledger o Journals o Creditor Management o Bank Reconciliation 2. The successful providers will provide qualified project and technical resource to deliver the solution, including design and deployment, as well as support for data migration, testing and training. 3. Implementation includes support for process optimisation and supplying the required interfaces to our other systems, for example Civica's Cx Housing Management System and those supporting Property Development. 4. Support and maintenance will include: o Hosting of the system (we wish to move away from an 'on-premises' de-livery model). o Implementation of system upgrades, with testing and training environments o Ensuring continuity of access to the system, including robust and secure back-up arrangements. o Prompt resolution of system failures or any difficulties in the operation of the system that are due to the system. o Ensuring security of the system from data loss, malware, and virus at-tacks etc. 5. Ongoing development of the software to offer new capabilities as well as maintain alignment to regulation. Additional information: Ideally we wish to procure: 1. A 'Commercial off the Shelf' product 2. A solution with a single 'look and feel' 3. A system that is easy to use 4. A system with a modern underlying 'technical architecture' supporting digital services 5. Web services integration capabilities 6. Integration with Microsoft's Office365 7. Workflow capabilities to enable process development Renewal: Up to 5 (five) annual renewals ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/017435-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 27 Jun 2022 | | Submission deadline | 28 Jul 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Mar 2023 - 31 Mar 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £600,000 | | Lots value | £600,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WORTHING HOMES LIMITED | | Locality | WORTHING | | Post town | Brighton | | Postcode | BN11 1ER | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ27 West Sussex (South West) | | Local authority | Worthing | | Electoral ward | Central | | Westminster constituency | Worthing West | | Delivery location | TLJ27 West Sussex (South West) | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 27 Jun 2022 at 08:30 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/017435-2022 ## Notice URLs - http://www.worthing-homes.org.uk - https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit - https://www.mytenders.co.uk/ - https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=226638 - https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA20962 - https://www.mytenders.co.uk/sitehelp/help_guides.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034ac0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-034ac0.json.