--- title: "UK_2022_British Pavilion Management and Exhibition Production Services" ocid: "ocds-h6vhtk-034b09" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034b09" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-034b09.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-034b09.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "BRITISH COUNCIL" published: "2022-06-27" --- # UK_2022_British Pavilion Management and Exhibition Production Services Buyer: BRITISH COUNCIL Current stage: Tender OCID: ocds-h6vhtk-034b09 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034b09) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-034b09.json) ## Summary The British Council is currently tendering for the UK_2022_British Pavilion Management and Exhibition Production Services, aimed at providing integrated management services for its operations at the British Pavilion in Venice. This procurement falls under the classification of exhibition, fair and congress organisation services, with a total estimated contract value of £2.64 million over a four-year period. The tender is currently in the Tender stage, with the submission deadline set for 26 July 2022. Interested suppliers should focus on building management and maintenance, stewarding management, and exhibition production. The main geographical focus of service delivery is Venice, while the management will be coordinated from London, UK. This opportunity presents significant business growth potential for companies specialising in exhibition production, design, and facility management services. Firms with experience in high-profile international events and a strong understanding of EU regulations regarding health and safety will be particularly well-suited to compete. The British Council seeks a creative partner capable of working collaboratively with artists and curators to deliver exceptional quality and value for money while establishing robust operational systems for the British Pavilion during the prestigious International Art and Architecture exhibitions. ## Notice The British Council is tendering for the supply of an integrated management service to support its operations at the British Pavilion in Venice. The service will cover general building management and maintenance, stewarding management and invigilation, as well as exhibition production and installation for the International Art and Architecture exhibitions held each year at the British Pavilion for La Biennale di Venezia. The British Council requires a supplier with expertise in exhibition production, exhibition design, fabrication and installation, with the ability to respond to a brief with creativity, and work with the British Council and appointed Artist / Curator to deliver high quality solutions and value for money the available resources. The Service Provider will ensure that we are meeting all EU regulations with regards to building management and health and safety and will build excellent working relationships with the Biennale di Venezia, as well as the British Council extende ### Lot Information Lot 1 The British Council is tendering for the supply of an integrated management service to support its operations at the British Pavilion in Venice. The service will cover general building management and maintenance, stewarding management and invigilation, as well as exhibition production and installation for the International Art and Architecture exhibitions held each year at the British Pavilion for La Biennale di Venezia. The British Council requires a supplier with expertise in exhibition production, exhibition design, fabrication and installation, with the ability to respond to a brief with creativity, and work with the British Council and appointed Artist / Curator to deliver high quality solutions and value for money the available resources. The Service Provider will ensure that we are meeting all EU regulations with regards to building management and health and safety and will build excellent working relationships with the Biennale di Venezia, as well as the British Council extended Venice project team to deliver outstanding exhibitions at the British Pavilion for la Biennale di Venezia. Acting as the main point of contact in Venice for the British Council, the Service Provider will be responsible for planning, overseeing and managing all works at the pavilion including exhibition production and installation, building maintenance and repair works in line with specifications. The Service Provider will ensure that relationships in Venice are managed effectively, contracts with suppliers are in place and payments are processed efficiently.The Service Provider will be responsible for keyholding, planned preventative maintenance, developing and maintaining a Facilities Report, identifying health and safety risks and hazards to the public and staff in the British Pavilion, undertaking risk assessments for hazards and supporting the British Council to continue business in the event of any act or emergency which presents a risk to the British Pavilion. The British Council is responsible for appropriate security and visitor engagement ("stewarding") at the British Pavilion during both the Art and Architecture Biennale. The Pavilion Management Company will oversee onsite stewarding through a combination of an appropriately trained Stewarding Manager and a team of Fellows, who are participating in the Venice Fellowships Programme. The British Council manages the Venice Fellowships Programme, in partnership with art and architecture schools and institutions from across the UK and internationally. Successful candidates will spend approximately 30 days in Venice as part of a group of up to ten individuals responsible for stewarding the British Pavilion and conducting a dedicated research or creative project. All selected candidates will attend an induction course in early March each year.The Service Provider will work closely with the British Council and appointed Artist / Curator to design and deliver an integrated exhibition installation to budget and within the appropriate legal and logistical constraints. The Service Provider will provide specialist support to the British Council for the production, preparation, fabrication, installation and de-installation of the exhibitions at the British Pavilion for the International Art and Architecture Exhibitions in Venice, open to the public between April and November each year as part of la Biennale di Venezia. The British Council must obtain permits from relevant authorities in Venice to participate as a National Pavilion for the International Art and Architecture Biennale each year and comply with local laws both when constructing exhibitions and opening them to the public.The role of the Pavilion Management Company also includes commissioning work, selecting subcontractors, running invitations to quote and mini-tenders where appropriate (in accordance with budget) as well as dealing with any issues in performance or quality, billing, management, access, defects and approvals. For. Additional information: The contract value is estimated at PS300K for two years; with extension of two years so total advertised contract value is PS600K Renewal: The contract will be for 24 months with an option to extend for a further 24 month period ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/017553-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 27 Jun 2022 | | Submission deadline | 26 Jul 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BRITISH COUNCIL | | Locality | LONDON | | Post town | East London | | Postcode | E20 1JQ | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI41 Hackney and Newham | | Local authority | Newham | | Electoral ward | Stratford Olympic Park | | Westminster constituency | Stratford and Bow | | Delivery location | Not specified | ## CPV Codes ### Divisions - 45 - Construction work - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 98 - Other community, social and personal services ### Codes - 45212300 - Construction work for art and cultural buildings - 79950000 - Exhibition, fair and congress organisation services - 79960000 - Photographic and ancillary services - 79993000 - Building and facilities management services - 98910000 - Services specific to international organisations and bodies ## Release History - 27 Jun 2022 at 16:13 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/017553-2022 - 27 Jun 2022 at 16:04 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/017551-2022 - 27 Jun 2022 at 13:29 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/017507-2022 ## Notice URLs - http://www.britishcouncil.org - https://in-tendhost.co.uk/britishcouncil ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034b09. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-034b09.json.