--- title: "V&A Payroll Services" ocid: "ocds-h6vhtk-034d95" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034d95" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-034d95.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-034d95.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "VICTORIA AND ALBERT MUSEUM" published: "2022-07-04" --- # V&A Payroll Services Buyer: VICTORIA AND ALBERT MUSEUM Current stage: Tender OCID: ocds-h6vhtk-034d95 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034d95) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-034d95.json) ## Summary The Victoria and Albert Museum is seeking a supplier for its Payroll Services as part of a tendering process classified under "Payroll management services". The procurement process is currently in the active tender stage, with a submission deadline set for 1st August 2022. The contract, expected to begin on 1st December 2022, is estimated at £700,000 and is located in London. This open procurement method encourages a wide participation, with a contract duration of up to 2520 days, and options for various services related to payroll management. This opportunity presents significant prospects for small and medium enterprises (SMEs) with experience in payroll management and administration of pension schemes, particularly those interfacing with the MyCSP Civil Service Pension process. Businesses with a turnover of at least £200,000 and expertise in electronic payroll systems are well-equipped to compete for this contract. As the V&A prepares to increase its workforce with the opening of new venues in 2024 and 2025, successful bidders could benefit from extended service requirements and potential scalability in their operational capacity. ## Notice The V&A is a National Museum of art, design, and performance. It employs c950 staff, plus c300 staff pa as zero hours ("casual") workers. The V&A will open 2 new venues during 2024 and 2025, which is expected to increase the employee headcount by c150.The V&A is conducting a tender process, for a fully managed payroll service from 01 December 2022. Please note contract value is an estimate only, as the number of employees throughout the contract period may unforeseeably vary. ### Lot Information Lot 1 The V&A utilizes one of 2 employment terms: 1)75% of employees are subject to "current" or V&A terms 2)25% of employees are subject to "legacy" or Civil Service terms Legacy terms are now almost completely closed to new entrants and so are expected to decrease over the next few years, with the current or V&A terms, increasing to close to 100%. Legacy terms, are linked to the Civil Service Pension Scheme, which requires access and operation of the MyCSP pension interface. V&A terms require pension payments to Aviva, the current defined contribution pension scheme. Employees in "Front of House" roles, typically work over 7 days, therefore sickness payments and overtime need to be accommodated for all work patterns. Payments to employees, workers and HMRC will be made by the V&A by BACs. The current pay date is 25th of a month, the V&A would be open to discussion on pay date going forward. The current HR system at the V&A is Cascade (via IRIS Software Group Ltd). Any payroll supplier will be expected to work alongside the Cascade system and integrate when open API is available. Tenderers must have previous experience of administration of MyCSP / Civil Service Pension process / interface. Please note that all values stated in this notice are estimates only, and the contract term is the maximum term inclusive of all extension options. Options: The contract may be varied to: Increase or decrease the number of employees without limitation; Extend the initial five year term up to a further two years; Include other related services; Variant bids are acceptable only insofar as tenderers may propose alternative pricing methods for the V&A to consider. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/018157-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Jul 2022 | | Submission deadline | 1 Aug 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £700,000 | | Lots value | £700,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | VICTORIA AND ALBERT MUSEUM | | Locality | LONDON | | Post town | South West London | | Postcode | SW7 2RL | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI33 Kensington & Chelsea and Hammersmith & Fulham | | Local authority | Kensington and Chelsea | | Electoral ward | Brompton & Hans Town | | Westminster constituency | Kensington and Bayswater | | Delivery location | TLI London | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79211110 - Payroll management services ## Release History - 4 Jul 2022 at 12:37 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/018157-2022 ## Notice URLs - https://www.delta-esourcing.com/respond/826A57Z4VH - https://www.delta-esourcing.com/tenders/UK-UK-London:-Payroll-management-services./826A57Z4VH - https://www.delta-esourcing.com/tenders/UK-title/826A57Z4VH - https://www.vam.ac.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034d95. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-034d95.json.