--- title: "Provision of Electronic Document and Records Management (EDRM) System" ocid: "ocds-h6vhtk-034e7a" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034e7a" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-034e7a.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-034e7a.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "TAI TARIAN LTD" published: "2022-07-05" --- # Provision of Electronic Document and Records Management (EDRM) System Buyer: TAI TARIAN LTD Current stage: Tender OCID: ocds-h6vhtk-034e7a [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034e7a) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-034e7a.json) ## Summary Tai Tarian Ltd is seeking tenders for the provision of an Electronic Document and Records Management (EDRM) System to support its operations in the housing sector, specifically in the Neath Port Talbot region. The procurement is currently at the Tender stage, with submissions due by 23 September 2022. The contract, expected to last for five years with possible extensions, aims to implement a comprehensive solution compatible with Microsoft Office 365 and is classified under the goods category, specifically focused on document management systems. This procurement presents an excellent opportunity for businesses specialising in document management services, records management, and relevant software solutions. Companies that can demonstrate their capability to deliver community benefits as part of their proposal will be particularly well-suited to compete. Tenderers must outline how they will contribute to Tai Tarian's social and environmental objectives, thereby allowing successful bidders to enhance their profiles while contributing positively to the community. ## Notice As part of its transformation plan, Tai Tarian is seeking to issue a Contract for the provision of a full, comprehensive and native to Microsoft Office 365 Electronic Document and Records Management (EDRM) System to include (but not be limited to): - Change Management support to ready our business for the change and embed the solution to become business as usual. - Implementation (where appropriate) of the new system into our business. - A training package for all Tai Tarian staff. - Migration and cleansing of documents from our file shares and existing system. ### Lot Information Lot 1 Tai Tarian owns and manages approximately 9000 homes throughout the Neath Port Talbot region and employs approximately 550 staff. There are multiple documents relevant to every property, tenancy and employee that need to be stored and maintained in accordance with internal and statutory data storage regulations. The system must be suitable for all areas of the business and integrate with our existing core business systems (QL Housing, QL Finance and Jane HR) and be able to integrate with alternative systems should these change in the future. The solution must allow for easy storage and retrieval of documents, including the ability to store and access documents via mobile devices from any location. The Contract will be awarded for a period of 5 years, with an option to extend for a further 5 x 1 year periods. The system will be expected to support approximately 550 users. Further information is included in the Invitation to Tender. Renewal: The Contract will be awarded for a period of 5 years, with an option to extend for a further 5 x 1 year periods. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/018386-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Jul 2022 | | Submission deadline | 23 Sep 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | TAI TARIAN LTD | | Locality | NEATH | | Post town | Swansea | | Postcode | SA11 2FP | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL4 Mid and South West Wales | | ITL 3 | TLL44 Neath Port Talbot | | Local authority | Neath Port Talbot | | Electoral ward | Briton Ferry West | | Westminster constituency | Aberafan Maesteg | | Delivery location | TLL17 Bridgend and Neath Port Talbot | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48311000 - Document management software package - 48311100 - Document management system - 72512000 - Document management services - 79996100 - Records management ## Release History - 5 Jul 2022 at 14:48 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/018386-2022 ## Notice URLs - http://www.taitarian.co.uk - https://www.sell2wales.gov.wales/ - https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=122819 - https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1087 - https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034e7a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-034e7a.json.