--- title: "Street Lighting Service" ocid: "ocds-h6vhtk-035132" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-035132" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-035132.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-035132.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "SUFFOLK COUNTY COUNCIL" published: "2022-07-12" --- # Street Lighting Service Buyer: SUFFOLK COUNTY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-035132 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-035132) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-035132.json) ## Summary The Suffolk County Council is planning to initiate a procurement process for a street lighting services contract, with the tender set to commence in the autumn of 2022. The contract, valued at approximately £45 million, aims to appoint a service provider for maintaining council-owned illuminated assets starting from 1st October 2023 for an initial duration of five years, with the option to extend for a further five years. The pre-market engagement (PME) exercise is currently underway, and interested parties can request details via the council’s designated email address. Key engagement sessions for potential bidders are scheduled between 12th and 16th September 2022, where they will have the opportunity to provide feedback that may influence the subsequent procurement process. This procurement presents significant opportunities for businesses specialising in street lighting maintenance and associated services, such as installation and repair of public lighting systems, as well as those focused on environmental sustainability and social value. Companies that can demonstrate innovative solutions for energy efficiency, climate mitigation, and community engagement will be particularly well-suited to compete. The council's emphasis on collaboration and social considerations indicates a strong desire to partner with providers who share its commitment to improving local services while enhancing community benefits. ## Notice Suffolk County Council shall be commencing a procurement in the autumn of 2022 to appoint a service provider to deliver the Council's street lighting service from October 2023. This notice is intended to announce the commencement of a pre-market engagement exercise relating to the Council's appointment of a service provider. This contract will deliver all works associated with maintenance of all council owned illuminated assets. In addition, the new contract will include street lighting capital works and third-party works including: column replacements, lantern replacements, new complete unit installations, unit removals, illuminated sign and bollard works, associated trenching, ducting backfill and reinstatement, private and DNO cabling connections. At present, the street lighting service is delivered through the existing Highways Services contract for the maintenance requirements with capital and third party works through a separate contract, both contracts expire in September 2023 ### Lot Information Lot 1 The details of the activities which will take place for the PME are set out in the PME document available upon request by sending an email to: highwaysservicesprocurement@suffolkhighways.org and will consist of a combination of:(i) A PME Questionnaire (contained within the PME document). The Council is keen to receive responses in order to help it structure any future procurement process in a way that is going to be suitable for, and attractive to, the market. (ii) Depending on the nature and level of interest, the Council may also hold one-to-one discussions with some or all of the companies that complete and return the PME Questionnaire (such meetings scheduled to take place between 12.09.2022 and 16.09.2022) to secure a more detailed understanding of the services to be provided. We recognise the challenges involved in delivering street lighting services and appreciate that there are both many approaches to this as well as a significant number of lessons learned and improvements which we are keen to take into account in developing our own strategy whilst also aiming to maximise the success of our Contract. In summary, our current intention is to put in place the right focus on the following:- Collaboration and partnership - we are keen to establish a partnership with the appointed service provider which embodies trust in service delivery, pricing, actively supports our objectives, promotes collaboration and embraces the needs of our customers. - Social considerations - in putting in place this important Contract, we will consider how we can bring Social Value benefits to our communities by ensuring these are embedded in the service specification, form part of our procurement decisions and are delivered through our Contract. - Climate Emergency - the potential service provider will need to demonstrate how they will help the Council with its aim to be Carbon Net Zero by 2030. This will include reviewing and monitoring street lighting service activities to mitigate their environmental impact whilst actively working in accordance with the Council's Climate Change Commercial Ask. - Environmental considerations - we also wish to seek out opportunities within the street lighting service where we can make positive contributions to biodiversity across Suffolk. * Customer Communication and Engagement - communication for the service plays a key role in keeping our customers and stakeholders informed about the different services/works being delivered (location and time) and informs us of defects, complaints and compliments. * A sensible and fair procurement process - in conducting this procurement process, we will ensure best practice procurement processes whilst adhering to the requirements of the Public Contract Regulations. * Commercialism and Enterprise - we strive for continuous improvement to ensure our objective of efficient and effective public service remains at the forefront of the services we provide. The pre-market engagement stages of this process, as set out in this document, will provide a platform for potential service providers to comment and feed into the procurement process. This early engagement is aimed at producing a procurement programme that best supports service providers to create and refine their final solutions that best deliver the Council's requirements. Further information on the pre-market engagement, including the Project Launch Session, can be found in the PME document. Additional information: The initial contract length is anticipated to be 5 years from the 1st October 2023 to 30th September 2028 with the option to extend for up to a further 5 years. The anticipated value of PS45,000,000 is based upon the total of 10 years with approximate value of PS3.5m per annum (PS1.5M maintenance per annum and PS2.0M Capital per annum) and PS1.0m per annum third party capital works. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/019081-2022 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Jul 2022 | | Submission deadline | Not specified | | Future notice date | 16 Oct 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £45,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SUFFOLK COUNTY COUNCIL | | Locality | IPSWICH | | Post town | Ipswich | | Postcode | IP1 2BX | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH6 Suffolk | | ITL 3 | TLH62 Ipswich | | Local authority | Ipswich | | Electoral ward | Gipping | | Westminster constituency | Ipswich | | Delivery location | TLH East (England) | ## CPV Codes ### Divisions - 34 - Transport equipment and auxiliary products to transportation - 45 - Construction work - 50 - Repair and maintenance services ### Codes - 34928500 - Street-lighting equipment - 34928510 - Street-lighting columns - 45316110 - Installation of road lighting equipment - 50232000 - Maintenance services of public-lighting installations and traffic lights - 50232100 - Street-lighting maintenance services - 50232110 - Commissioning of public lighting installations ## Release History - 12 Jul 2022 at 15:36 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/019081-2022 ## Notice URLs - http://www.suffolksourcing.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-035132. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-035132.json.