---
title: "GMCA 307 GM Tracker System"
ocid: "ocds-h6vhtk-03540e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03540e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03540e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03540e.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "GREATER MANCHESTER COMBINED AUTHORITY"
published: "2022-07-20"
---

# GMCA 307 GM Tracker System

Buyer: GREATER MANCHESTER COMBINED AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-03540e

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## Summary

The Greater Manchester Combined Authority (GMCA) has completed a tender process for the “GM Tracker System,” designated under the classification of software package and information systems within the goods procurement category. This initiative is part of the European Social Fund (ESF) Skills for Growth programme, aimed at supporting approximately 30 different skills providers and over 25,000 participants. The tender's purpose was to create a system capable of tracking participant data to facilitate quarterly claims to the ESF, ensuring that local providers are paid accordingly. The procurement was conducted using a selective method with a focus on quality and price, culminating in the contract award on 26th February 2021. The project, valued at £153,500, is expected to evolve incrementally over six months to meet the needs of various business units within GMCA.

This tender represents an excellent opportunity for firms specialising in software solutions, particularly those with capabilities in data tracking, project management, and Agile development methodologies. Businesses that can offer scalable systems and adapt to specific user requirements will be well-suited to compete. The flexibility required to accommodate multiple workflows and datasets suggests a need for innovative technology providers who can ensure easy integration and minimal configuration across GMCA’s diverse operational units. This contract could further lead to additional engagements as the user base is expected to increase throughout the duration of the agreement.

## Notice

GMCA's European Social Fund (ESF) Skills for Growth programme will work with circa 30 different skills providers and over 25 000 participants to deliver training based on employer led skills gap intelligence. The funding for the programme, and therefore the services in this tender, are being provided from the European Social Fund. GMCA will need to make claims on a quarterly basis to ESF and this will include anonymised participant information including status on programme. In order to both make these claims to ESF and pay our providers we need a system that tracks an individual through the programme then combines the participant information into a claim for the provider and then again a claim GMCA will submit to ESF. While the core process outlined above is replicated across various business units within the GMCA there will be discreet variances for each business unit (expected to be around workflows and data sets). As such while the core element and processes within of the required system (designated below as Minimum Viable Product (MVP)) will remain the same, the system should be capable to be amended discreetly per business unit to ensure it meets their specific needs around that core solution in relation to workflow and dataset variances. It is expected that the solution user base will increase across the duration of the contract and we will require the solution be designed in such a way that it can be rolled out incrementally to other business areas within the GMCA as required and with minimum effort and configuration. Due to time pressures, the Minimum Viable Product (MVP) build of the system needs to be in place by end of February 2021). The subsequent 3 months will consist of the delivery of the remainder of the requirements of the core solution. Therefore the expected elapsed time from initiation to completion is 6 months for the core system. The cost of the project is expected to cover all development, implementation, project management, licence and support cost for the period of the contract. This will need to be defined on a sliding scale basis as the solution and number of users increase. An internal project team has been established using the Agile project management method, therefore MoSCow rules have been applied to the requirements list and user stories provided alongside this ITT.

### Lot Information

Lot 1

GMCA's European Social Fund (ESF) Skills for Growth programme will work with circa 30 different skills providers and over 25 000 participants to deliver training based on employer led skills gap intelligence. The funding for the programme, and therefore the services in this tender, are being provided from the European Social Fund. GMCA will need to make claims on a quarterly basis to ESF and this will include anonymised participant information including status on programme. In order to both make these claims to ESF and pay our providers we need a system that tracks an individual through the programme then combines the participant information into a claim for the provider and then again a claim GMCA will submit to ESF. While the core process outlined above is replicated across various business units within the GMCA there will be discreet variances for each business unit (expected to be around workflows and data sets). As such while the core element and processes within of the required system (designated below as Minimum Viable Product (MVP)) will remain the same, the system should be capable to be amended discreetly per business unit to ensure it meets their specific needs around that core solution in relation to workflow and dataset variances. It is expected that the solution user base will increase across the duration of the contract and we will require the solution be designed in such a way that it can be rolled out incrementally to other business areas within the GMCA as required and with minimum effort and configuration. Due to time pressures, the Minimum Viable Product (MVP) build of the system needs to be in place by end of February 2021). The subsequent 3 months will consist of the delivery of the remainder of the requirements of the core solution. Therefore the expected elapsed time from initiation to completion is 6 months for the core system. The cost of the project is expected to cover all development, implementation, project management, licence and support cost for the period of the contract. This will need to be defined on a sliding scale basis as the solution and number of users increase. An internal project team has been established using the Agile project management method, therefore MoSCow rules have been applied to the requirements list and user stories provided alongside this ITT.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/019814-2022 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Jul 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 26 Feb 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £153,500 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GREATER MANCHESTER COMBINED AUTHORITY |
| Additional buyers | EUROPEAN UNION |
| Locality | SALFORD |
| Post town | Manchester |
| Postcode | M27 8US |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD3 Greater Manchester |
| ITL 3 | TLD34 Greater Manchester South West |
| Local authority | Salford |
| Electoral ward | Swinton Park |
| Westminster constituency | Salford |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | UMLAUT COMMUNICATIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 20 Jul 2022 at 16:13 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/019814-2022

## Notice URLs

- http://www.manchesterfire.gov.uk/
- https://ted.europa.eu/udl?uri=TED:NOTICE:581455-2020:TEXT:EN:HTML

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03540e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03540e.json.