--- title: "Grant Application, Assessment and Administration Services" ocid: "ocds-h6vhtk-035778" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-035778" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-035778.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-035778.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "DEPARTMENT FOR ENVIRONMENT FOOD AND RURAL AFFAIRS" published: "2022-07-29" --- # Grant Application, Assessment and Administration Services Buyer: DEPARTMENT FOR ENVIRONMENT FOOD AND RURAL AFFAIRS Current stage: Planning OCID: ocds-h6vhtk-035778 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-035778) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-035778.json) ## Summary The Department for Environment Food and Rural Affairs (DEFRA) is planning a public procurement process for "Grant Application, Assessment and Administration Services" within the database-management system industry. The total value of the contract is £875,000, and the anticipated duration is 18 months, with a potential extension. The procurement is currently in the planning stage, with a deadline for submissions expected by 3rd October 2022. The successful bidder will need to ensure remote delivery and a seamless transition from the current service provider to meet operational requirements without disruption. This procurement presents a significant opportunity for businesses specialising in database software and application development, particularly those experienced in grant administration systems. Companies that can provide robust technology solutions compliant with government standards and demonstrate the ability to support operational teams within DEFRA will be well-positioned to compete. As a vital service for grant management, this contract is suited for firms looking to expand their footprint in public sector procurement and enhance their portfolio in the environmental protection space. ## Notice DEFRA Group require a short-term front end application portal, assessment and database provider to assist the delivery of grants. ### Lot Information Lot 1 DEFRA require the capability to be able to offer a fully supported and hosted system which provides a digital application and assessment portal to apply for both established and new grant schemes, and for the grant administrative team to be able to comply with the Government Functional Standard. Delivery of new technologies into the DEFRA Group estate must demonstrate compliance with the Technology code of practice and the GDS Service Standard. These can be accessed at the links below. Government Functional Standard: https://www.gov.uk/government/publications/grants-standards Technology Code of Practice: https://www.gov.uk/guidance/the-technology-code-of-practice GDS Service Standard: https://gds.blog.gov.uk/2019/05/09/welcome-to-the-updated-service-standard/ DEFRA require a short-term software/API and database hosting provider to assist with the delivery of grants. It will be an 18-month contract with an option for a short extension. The supplier will work with a multi-disciplinary team, including a variety of operational teams, within DEFRA group during development and delivery. During transfer of data from the incumbent it will be absolutely necessary to guarantee that no interruption occurs to service. Failure to provide the required development and support activities would: prevent the RPA Grants Service delivering its committed (published) grant schemes from 2022 until the replacement single service was introduced; and result in the inability to pay existing scheme applicants via system payments. There is an existing supplier in place, who will need to be effectively engaged to ensure a smooth transition from current to new service provision. It is of critical operational importance that there is no interruption of service (i.e. payments to grant recipients or disruption to administration of existing and new grants). There will be a transition period of a maximum of 3 months, and transition to the future state service will need to be completed before the end of the initial contract period unless the option to extend is used. The solution must be in place and operationalised by Q2 2023 to support the current bespoke system to be decommissioned. Read/write/edit access will be required for the duration of the service. Read and limited write access would be required for a minimum of 5 years beyond the final claim. Additional information: A number of grants will be delivered during any transition phase from the current to any new supplier. It is of critical operational importance that there is no interruption of service (i.e. payments to grant recipients or disruption to administration of existing and new grants). Interested suppliers are requested to inform the Authority in writing by emailing FFCPCommercial@defra.gov.uk Renewal: There will be the option for the Authority to extend the contract on a +6m +6m basis ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/020817-2022 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Jul 2022 | | Submission deadline | Not specified | | Future notice date | 2 Oct 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £875,000 | | Lots value | £875,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DEPARTMENT FOR ENVIRONMENT FOOD AND RURAL AFFAIRS | | Locality | LONDON | | Post town | South West London | | Postcode | SW1P 3JR | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48611000 - Database software package - 48612000 - Database-management system ## Release History - 29 Jul 2022 at 12:39 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/020817-2022 ## Notice URLs - https://defra.bravosolution.co.uk/ - https://gds.blog.gov.uk/2019/05/09/welcome-to-the-updated-service-standard/ - https://tinyurl.com/4by99ate - https://www.gov.uk/government/publications/grants-standards - https://www.gov.uk/guidance/the-technology-code-of-practice ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-035778. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-035778.json.