--- title: "NI Regional Theatre Management System Support" ocid: "ocds-h6vhtk-035837" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-035837" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-035837.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-035837.json" source: "Find A Tender Service" current_stage: "Award" buyer: "BUSINESS SERVICES ORGANISATION I T S" published: "2022-08-02" --- # NI Regional Theatre Management System Support Buyer: BUSINESS SERVICES ORGANISATION I T S Current stage: Award OCID: ocds-h6vhtk-035837 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-035837) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-035837.json) ## Summary The Business Services Organisation I T S is seeking support for the Regional Theatre Management System (RTMS) through a limited procurement method, having already awarded the contract to Newgate Technology. This tender is classified under IT services (CPV code: 72000000) and involves the ongoing support of a critical system operational since April 2007 in the UK. The contract, valued at £1,372,956, was signed on 2nd August 2022. The procurement stage is complete, and the extension of support is vital to ensure the RTMS continues to operate effectively until a future solution can be implemented, with commitments in place for at least five years ahead. This tender presents significant opportunities for businesses involved in IT service provision, especially those with experience in theatre management systems, software support, and transition management. As Newgate Technology holds exclusive rights to the software, potential suppliers specialising in similar software dynamics and integration processes may find future opportunities for collaboration or bidding on related projects as the transition to new systems unfolds. Companies that can demonstrate a capability in supporting legacy systems and managing data retention would be particularly well-suited to explore engagements in forthcoming tenders related to this sector. ## Notice The Regional Theatre Management System (RTMS) has been operational since April 2007 and is used extensively both at Trust and Regional levels as a vital information tool that assists with Strategic Service Changes and Productivity Improvements. This is achieved through the use of data provided from the system to monitor such aspects as the utilisation of theatres and the patient experience through the monitoring of patient procedure cancellations. RTMS provides the Trusts with vital information to monitor their Service Level Agreements and Key Performance Indicators against HSCB targets. ### Lot Information Lot 1 The Regional Theatre Management System (RTMS) has been operational since April 2007 and is used extensively both at Trust and Regional levels as a vital information tool that assists with Strategic Service Changes and Productivity Improvements. This is achieved through the use of data provided from the system to monitor such aspects as the utilisation of theatres and the patient experience through the monitoring of patient procedure cancellations. RTMS provides the Trusts with vital information to monitor their Service Level Agreements and Key Performance Indicators against HSCB targets. The extension of support for the existing system is essential to ensure continued effective use of the system and support of the associated service until the point at which it can be replaced by the encompass solution. It is also required to facilitate transition management from the legacy system to the encompass solution including potential support for decommissioning and data retention/disposal requirements. In assessing the options, BSO has confirmed with the HSC Trusts the continuing need for and commitment to the use and exploitation of the RTMS for the foreseeable future (and for at least 5 years). ### Procurement Information The Regional Theatre Management System (RTMS) has been operational since April 2007 and is used extensively both at Trust and Regional levels as a vital information tool that assists with Strategic Service Changes and Productivity Improvements. This is achieved through the use of data provided from the system to monitor such aspects as the utilisation of theatres and the patient experience through the monitoring of patient procedure cancellations. RTMS provides the Trusts with vital information to monitor their Service Level Agreements and Key Performance Indicators against HSCB targets. The extension of support for the existing system is essential to ensure continued effective use of the system and support of the associated service until the point at which it can be replaced by the encompass solution. It is also required to facilitate transition management from the legacy system to the encompass solution including potential support for decommissioning and data retention/disposal requirements. In assessing the options, BSO has confirmed with the HSC Trusts the continuing need for and commitment to the use and exploitation of the RTMS for the foreseeable future (and for at least 5 years). Newgate Technology owns the intellectual property rights to the software therefore are the only suppliers who can provide the support BSO requires going forward. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/021105-2022 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Negotiated without publication of a contract notice | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 2 Aug 2022 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 1 Aug 2022 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £1,372,956 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | BUSINESS SERVICES ORGANISATION I T S | | Locality | BELFAST | | Post town | Northern Ireland | | Postcode | BT2 7BA | | Country | Northern Ireland | | ITL 1 | TLN Northern Ireland | | ITL 2 | TLN0 Northern Ireland | | ITL 3 | TLN06 Belfast | | Local authority | Belfast | | Electoral ward | Central | | Westminster constituency | Belfast South and Mid Down | | Delivery location | TLN Northern Ireland | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | NEWGATE TECHNOLOGY | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 2 Aug 2022 at 12:17 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/021105-2022 ## Notice URLs - http://www.hscbusiness.hscni.net ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-035837. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-035837.json.