---
title: "Sir Robert Pattinson Academy ~ Cleaning Tender"
ocid: "ocds-h6vhtk-035976"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-035976"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-035976.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-035976.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SIR ROBERT PATTINSON ACADEMY"
published: "2023-04-14"
---

# Sir Robert Pattinson Academy ~ Cleaning Tender

Buyer: SIR ROBERT PATTINSON ACADEMY  
Current stage: Award  
OCID: ocds-h6vhtk-035976

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## Summary

The Sir Robert Pattinson Academy is seeking a supplier to provide cleaning services for their school buildings located in Lincoln, Lincolnshire. The contract, starting on 1 April 2023, will run for an initial three-year period, with a possible two-year extension. The procurement process is in the tender stage with a selective procurement method. The successful Supplier will be expected to guarantee both the number of input hours and quality of cleaning provision. The bid evaluation will be based on price criteria.

This contract opportunity for cleaning services at Sir Robert Pattinson Academy presents a chance for small or medium enterprises (SMEs) experienced in school cleaning services. The significant focus on quality and detailed reporting requirements make it suitable for suppliers with prior experience in the secondary school market, particularly those operational in the Lincoln area. The contract, with a fixed price, covers all cleaning provision within the school buildings and entails specific requirements for managing variations and ensuring the contracted hours are consistently met.

## Notice

The successful Supplier will be required to provide cleaning services for Sir Robert Pattinson Academy.

### Lot Information

Lot 1

Sir Robert Pattinson Academy is an 11 - 18 comprehensive school where students are valued, happy, challenged and strive to achieve their best. The Academy provides rich learning experiences both in and outside of the classroom resulting in a great education. Our school is very special for many reasons. We have fantastic staff, who inspire and support students to succeed, and our ethos provides a calm and caring learning environment which you can feel as you walk around the Academy. We place strong emphasis on community values and believe every student is an individual. We believe it is crucial to celebrate everyone's successes and varied talents. The Academy pupil roll is expected to increase during the term of this contract. This is the first time that the Academy has put their cleaning requirement to competitive tender. The contract will commence on 1 April 2023 for an initial period of three years, ending on 31 March 2026, with the opportunity to extend for a further period of two years at the discretion of the governing body. This contract will be fixed price in nature with the successful Supplier guaranteeing both the number of input hours to the contract and the quality of cleaning provision. We are seeking a suitably experienced Supplier who has current experience of working within the secondary school market place, ideally with a strong operational base within the Lincoln area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term. The scope of the contract covers all cleaning provision within the school buildings. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the school senior management team on the contract performance. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The Client's requirement shall be for 190 academic days, 0 inset days and 20 days periodic cleaning per annum. The Academy has a number of daytime staff who undertake reactive cleaning, lunch supervision and litter picking duties and they shall be used to undertake cleaning on inset days. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Client. The Client requires that the tendered amount of hours are worked at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave. The Supplier shall provide a comprehensive cleaning service to the Client so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors. See SQ Document for further details.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/010775-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Apr 2023 |
| Submission deadline | 9 Sep 2022 |
| Future notice date | Not specified |
| Award date | 25 Jan 2023 |
| Contract period | 31 Mar 2023 - 31 Mar 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £925,000 |
| Lots value | £925,000 |
| Awards value | Not specified |
| Contracts value | £809,730 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SIR ROBERT PATTINSON ACADEMY |
| Locality | LINCOLNSHIRE |
| Post town | Lincoln |
| Postcode | LN6 9AF |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF3 Lincolnshire |
| ITL 3 | TLF30 Lincolnshire CC |
| Local authority | North Kesteven |
| Electoral ward | Hykeham Central |
| Westminster constituency | Sleaford and North Hykeham |
| Delivery location | TLF3 Lincolnshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EASY CLEAN CONTRACTORS |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90919300 - School cleaning services

## Release History

- 14 Apr 2023 at 11:05 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/010775-2023
- 5 Aug 2022 at 15:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/021610-2022

## Notice URLs

- https://litmustms.co.uk/delta/viewNotice.html?noticeId=775491031
- https://litmustms.co.uk/respond/5GS644C865
- https://srpa.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-035976. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-035976.json.