--- title: "Sunderland City Council - Full Property Management for Mechanical and Electrical ITT Stage" ocid: "ocds-h6vhtk-0359ba" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0359ba" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0359ba.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0359ba.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "KNIGHT FRANK PROMISE" published: "2022-09-19" --- # Sunderland City Council - Full Property Management for Mechanical and Electrical ITT Stage Buyer: KNIGHT FRANK PROMISE Current stage: Tender OCID: ocds-h6vhtk-0359ba [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0359ba) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0359ba.json) ## Summary The Sunderland City Council is seeking full property management services for Mechanical and Electrical assets at City Hall. The procurement process is currently at the ITT (Invitation to Tender) stage, with a tender value of £240,000 GBP. Businesses interested in facilities management services, particularly in repair and maintenance of building installations, should explore this opportunity. The deadline for tender submission is October 18th, 2022. This procurement opportunity by Knight Frank Promise presents a chance for property management suppliers to engage in a three-year contract, extendable by two years based on performance. The focus is on maintaining assets at Sunderland City Council, City Hall, with a strong emphasis on compliance with industry standards and certifications, such as ISO 45001 and ISO 14001. Suppliers capable of providing quality assurance expertise for a wide array of building services should consider participating in this open procedure. ## Notice Knight Frank Promise delivers innovative facilities management services across the UK, Knight Frank Promise provides onsite management for a range of commercial, residential, and mixed-use properties and for both landlords and occupiers. Knight Frank Promise select, provide and manage on-site staff, ensuring highly effective front of house, maintenance, cleaning, security and health & safety, fire, and environmental compliance. For further information, please visit our website: https://www.knightfrank.co.uk/knight-frank-promise Maistro UK Limited (Maistro) is inviting suppliers to complete a Full Property Management of Mechanical and Electrical assets at City Hall, Sunderland Specification 1. Knight Frank Promise has prepared several workflow schedules as listed below. Within these documents it is expected the selected supplier(s) carry out preventative maintenance services as per these schedules. (available at maistro platform) a. APPENDIX 10 - OEM Assets, b. APPENDIX 9 - Water hygiene task and frequency, and c. APPENDIX 5 - Maintenance programme schedule, 2. Please note: Knight Frank Promise has = nominated three (3) suppliers below, against assets listed within APPENDIX 4 - pricing worksheet. The selected supplier(s) will engage and work with the nominated suppliers to manage their account activities in relation to this ITT on behalf of Knight Frank Promise. a. IDS Fire & Security - https://idsfireandsecurity.com/ b. Richmond Fire Engineering - https://www.richmondfire.co.uk/ c. Astral Control Services - https://astral.uk.com/ d. For all other assets selected supplier(s) can choose to self-deliver and/or appoint a specialist preference of their choice. 3. Any contractor must have the ability to use the electronic permit systems E TAP. RAMs must be entered into this system before any works can be completed on-site. 4. Assets are to be maintained as per the SFG20 industry standard for Mechanical and Electrical maintenance. 5. SFG20 certification is to be maintained at the suppliers cost and should be to the current version. To find out more please visit the website: https://www.sfg20.co.uk/list-of-schedules?hsLang=en 6. Assets should not be compromised by the manufacturers maintenance schedules if they differ from SFG20 and assets should not be maintained any less frequently as set-out in the Knight Frank Promise Maintenance programme schedule. 7. It is also required of the supplier(s) to comply with the below ISO standards and certifications a. H&S- ISO 45001 b. Environmental- ISO 14001 c. Security- ISO 27001 d. Safe Contractor Certification ### Lot Information Lot 1 Knight Frank Promise is looking to appoint a professional Property Management supplier to maintain its assets at City Hall, Sunderland which is the new headquarters of the Sunderland City Council. It is located at the Vaux Site and was completed in November 2021 Please note: Knight Frank Promise, acting as managing agent on behalf of Sunderland City Council, City Hall. Property Management for the Sunderland City Council, City Hall This Invitation to tender seeks suppliers who can provide full Property Management services in conjunction with quality assurance expertise to maintain, operate and manage the full spectrum of building services. The appointed supplier will provide measurable, high-quality, and high-value-added Property Management services. Knight Frank Promise has a number of assets that are coming out of warranty and are in need of planned preventative maintenance. Any entering suppliers must have the knowledge and use of E-Logbooks that allows Knight Frank Promise to track, and monitor completed work on site. Any supplier and its contractors must have the ability to use the electronic permit system E TAP more details of E Tap can be found at the following website; https://www.tap-in.co.uk/ The chosen supplier and its contractors must comply and hold SafeContractor accreditation throughout the duration of the contract term. Specification Further information can be obtained at Maistro platform. the types of equipment to maintain include but are not limited to the list below. *Boilers *Fire Sprinkler System *Dry Riser *Expansion Vessel *Fan Coil Units *Cold Water Booster *Heat Recovery Units *Overdoor Heater *Plate Heat Exchanger *Plumbing Sanitary *Pressurisation Unit *Pumps *Supply/Extract Fan *Trench Heating *Underfloor Heating *Disabled Toilet Alarm *Emergency Lighting *Hand Driers *Internal Lighting *Pest Control *Timeclock Changes *Trace Heating *Calorifier *Expansion Vessels *LTM Hot & Cold *Legionella *Shower *TMV's *Access Control *Auto Doors *Booster Set *BMS *CCTV *Chillers *Drainage *Fire Dampers *Fire Suppression *Fixed Ladders *Handrail *Leak Detection System *Mansafe System *PAT Testing *Smoke Vents *Emergency Lighting *Fire Doors *Water Tank Options: TBC Renewal: Contract Term We are looking to appoint on a three (3) year basis with an optional (2)year term. The contract terms are issued under the Knight Frank Promise Master Services Agreement and the appointed suppliers(s) will be required to sign up to Knight Frank Promise T&C's. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/026138-2022 | | Notice type | Planning Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Sep 2022 | | Submission deadline | 18 Oct 2022 | | Future notice date | 18 Sep 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £240,000 | | Lots value | £240,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | KNIGHT FRANK PROMISE | | Locality | NEWCASTLE UPON TYNE | | Post town | Newcastle upon Tyne | | Postcode | NE1 3BD | | Country | England | | ITL 1 | TLC North East (England) | | ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear | | ITL 3 | TLC43 Tyneside | | Local authority | Newcastle upon Tyne | | Electoral ward | Ouseburn | | Westminster constituency | Newcastle upon Tyne East and Wallsend | | Delivery location | TLC2 Northumberland, and Tyne and Wear | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50000000 - Repair and maintenance services - 50700000 - Repair and maintenance services of building installations ## Release History - 19 Sep 2022 at 08:11 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/026138-2022 - 8 Aug 2022 at 10:48 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/021700-2022 ## Notice URLs - https://astral.uk.com/ - https://idsfireandsecurity.com/ - https://maistro.com/ - https://portal.maistro.com/projects/f6037a5f-c17a-49bc-977d-89596676f958 - https://www.knightfrank.co.uk/knight-frank-promise - https://www.richmondfire.co.uk/ - https://www.sfg20.co.uk/list-of-schedules?hsLang=en - https://www.tap-in.co.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0359ba. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0359ba.json.