---
title: "Police Records Management System (RMS)"
ocid: "ocds-h6vhtk-035f2c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-035f2c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-035f2c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-035f2c.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "GREATER MANCHESTER COMBINED AUTHORITY - GREATER MANCHESTER POLICE"
published: "2024-01-31"
---

# Police Records Management System (RMS)

Buyer: GREATER MANCHESTER COMBINED AUTHORITY - GREATER MANCHESTER POLICE  
Current stage: Award  
OCID: ocds-h6vhtk-035f2c

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## Summary

The Greater Manchester Combined Authority (GMCA), on behalf of Greater Manchester Police (GMP), is seeking a supplier to provide a Police Records Management System (RMS). The procurement process, which was planned, involves a competitive dialogue process and has a total contract value estimated at £30 million. The contracting authority aims to ensure the system meets the requirements of GMP and is fully managed, cloud-hosted, and PACE compliant. The initiation of the tender is in progress, with market engagement activities planned to refine the specifications before the Invitation to Tender is released.

This tender opportunity for the Police RMS contract by GMCA offers potential business growth for suppliers experienced in delivering similar systems to the UK market. Companies with expertise in industry-specific software development services, database systems, and data management services may find this opportunity suitable. Interested parties are encouraged to engage through the Bluelight system and register their interest. The contract period includes the option for renewal up to an additional 5 years, providing long-term growth potential for successful bidders.

## Notice

Greater Manchester Combined Authority (GMCA), as the contracting authority for Greater Manchester Police (GMP) seeks to appoint a supplier to provide and support a highly resilient, mature, UK PACE complaint Police RMS. The successful bidder will be required to work alongside representatives from GMP and relevant 3rd parties, to implement and configure the system to the requirements of GMP, including the provision of appropriate resources to support this.

### Lot Information

Lot 1

A Police RMS is defined as an industry-specific system which is accessible forcewide. It should provide for the storage, searching, retrieval, retention, management, archiving, and viewing of information, records, documents or files pertaining to law enforcement operations, whilst giving due consideration to information governance and security requirements. At a high level, the system must: * provide pre-configured functionality supporting the management of Crime, Case, Custody, Safeguarding and Intelligence. * provide pre-configured search functionality against a POLE (Person, Object, Location, Event) database. * provide pre-configured workflow functionality [currently operational for UK National Policing Systems] that meets the standards required by the Police and Criminal Evidence Act 1984. * have interfaces that are currently operational for UK National Policing Systems and/or Services including the Police National Computer (PNC), the Police National Database (PND), the Crown Prosecution Service (CPS) and HM Courts & Tribunals Service (HMCTS). The Invitation to Participate (ITP) contains full details of the Requirements for the Contract, the Competitive Dialogue process to be followed, and the assessment and elimination criteria for the procurement. In order to receive the ITP and other Tender Documents, interested parties must complete and return a Non-Disclosure Agreement as part of their Expression of Interest. This should be returned as soon as possible, to ensure that Bidders have sufficient time to read, understand and complete their ITP submission prior to the deadline for Bids. This procurement will be conducted in accordance with the Competitive Dialogue Procedure, as defined by Regulation 30 of the Public Contracts Regulations 2015 (as amended). It is expected that this Competitive Dialogue will include 2 stages of assessment - the Invitation to Participate and the Invitation to Tender (Final Bid) - and a separate Invitation to Dialogue ("ITD") stage which will not form part of the assessment. However, the Authority reserves the right to use fewer or more stages of assessment, and to reduce the number of participants at each stage. This includes the option to dialogue in successive stages, to reduce the number of solutions to be discussed during the dialogue stage, by applying the award criteria set out in the ITP, in accordance with Regulation 30(12) of the Public Contracts Regulations 2015. Additional information: The scope of the contract will be flexible to the requirements of the force over the life of the contract, and to functional and innovative developments in the sector during that period. With that in mind, additional functionality may be purchased from the contracted supplier in line with the 'modification of contract' provisions of the Public Contracts Regulations (2015).

Renewal: The initial term of the contract will be 5 years from the date of contract award, with the option to extend up to a further 5 years, as a single extension or in increments.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/003163-2024 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive dialogue |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Jan 2024 |
| Submission deadline | 17 May 2023 |
| Future notice date | 30 Nov 2022 |
| Award date | 31 Jan 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £24,000,000 |
| Lots value | £24,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Cancelled |
| Lots status | Cancelled |
| Awards status | Unsuccessful |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GREATER MANCHESTER COMBINED AUTHORITY - GREATER MANCHESTER POLICE |
| Locality | MANCHESTER |
| Post town | Manchester |
| Postcode | M11 2NS |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD3 Greater Manchester |
| ITL 3 | TLD33 Manchester |
| Local authority | Manchester |
| Electoral ward | Clayton & Openshaw |
| Westminster constituency | Manchester Central |
| Delivery location | TLD3 Greater Manchester |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48000000 - Software package and information systems
- 48170000 - Compliance software package
- 48610000 - Database systems
- 48780000 - System, storage and content management software package
- 72300000 - Data services
- 72313000 - Data capture services
- 72317000 - Data storage services
- 72318000 - Data transmission services
- 72322000 - Data management services
- 79996100 - Records management

## Release History

- 31 Jan 2024 at 10:19 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/003163-2024
- 14 Apr 2023 at 13:24 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/010815-2023
- 16 Aug 2022 at 15:12 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/022694-2022

## Notice URLs

- http://www.gmp.police.uk
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=60400&B=BLUELIGHT
- https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/35572

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-035f2c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-035f2c.json.