---
title: "Trend building energy management system (BEMS) Maintenance - Central Area"
ocid: "ocds-h6vhtk-035fd4"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-035fd4"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-035fd4.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-035fd4.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2023-08-02"
---

# Trend building energy management system (BEMS) Maintenance - Central Area

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-h6vhtk-035fd4

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## Summary

The University of Edinburgh is seeking a services provider for the maintenance of the Trend building energy management system in the Central Area. This contract involves planned and reactive maintenance services covering approximately 33 sites, with a contract value of £262,500 GBP. The procurement process is currently active with a tender period ending on 10th May 2023.

This opportunity is ideal for businesses specializing in repair and maintenance services, particularly those with expertise in building management systems. Interested parties must ensure compliance with technical standards and provide evidence of meeting the minimum requirements. The University of Edinburgh will evaluate bids based on technical and commercial criteria to select the most advantageous tender. With a strong emphasis on quality and technical proficiency, businesses can showcase their capabilities to secure this lucrative contract.

## Notice

The University of Edinburgh (UoE) is looking to appoint a Services Provider to undertake a fully comprehensive planned and reactive maintenance service for the UoE Trend building energy management system (BEMS) and associated control equipment. Fully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS. The contract will cover the UoE Central Area (Kings Buildings and Accommodation Services) which includes approximately 33 sites, 254 controllers and 6176 hardware points. The successful service provider will be required to meet minimum technical standards and provide evidence based requirements: A team of Trend Expert Engineers accredited in Building Management Systems - cards, certificates or training records of operatives to demonstrate their accreditation. Trend Expert Engineers capable of carrying out LV and ELV Control panel modifications and component replacements - electrical competency cards, certificates or training records of operatives to demonstrate their accreditation. The successful service provider shall have 963/IQVision and SET software licence agreements from the installed systems manufacturer - licence agreement certification or relevant documentation. The successful service provider will be required to provide a licenced copy of Trend System Engineering Tool (SET) for the duration of this contract and install this on a dedicated University's PC to allow University's Controls Engineers access.

### Lot Information

Lot 1

The University of Edinburgh (UoE) is looking to appoint a Services Provider to undertake a fully comprehensive planned and reactive maintenance service for the UoE Trend building energy management system (BEMS) and associated control equipment. Fully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PCS-T. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the SPD in PCS-T. Bidders should note that these are mandatory pass/fail requirements and that failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the Tendering process. Each Bidder passing the Minimum Standards will then respond to SPD questions. Suppliers that pass the SPD questions will then be subject to a technical and commercial evaluation. Bidders will be required to confirm they can meet the requirements and specification detailed within the Statement of Requirements within the Invitation to Tender, Bidders will be required to provide a full product specification. Failure to confirm and demonstrate this in their responses to the technical questions will result in the Bidder being automatically excluded. The University of Edinburgh reserves the right to apply their own judgement based on experience from similar contracts to determine if the response is feasible. If Bidders knowingly cannot fulfil this, they should discontinue this application. A 50% technical threshold will apply - bids will be required to achieve a minimum total overall technical score of 35% or more out of the maximum of 70%. A Bidder who fails to achieve the technical threshold will be excluded from the commercial tender evaluation and shall take no further part in the tender evaluation process. Commercial scores shall be allocated on a comparative basis with the lowest overall price receiving full marks and others a percentage of that mark according to the difference between their bid and the lowest offer. Where we consider any of the total price(s) you have submitted to be abnormally low we will ask you to explain the price(s) you have submitted (as required in regulation 69 of the Public Contracts Regulations 2015). The quality and commercial score will be combined to give each Bidder, who has passed the technical threshold, an overall total score. The supplier with the highest total score will be deemed to have provided the most economical advantageous tender (MEAT).

Renewal: 24 months + optional 18 months extension.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/022448-2023 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Aug 2023 |
| Submission deadline | 10 May 2023 |
| Future notice date | 6 Feb 2023 |
| Award date | 27 Jun 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £262,500 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £230,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EAST COAST CONTROLS |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services
- 71 - Architectural, construction, engineering and inspection services

### Codes

- 50000000 - Repair and maintenance services
- 71314200 - Energy-management services

## Release History

- 2 Aug 2023 at 11:57 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/022448-2023
- 3 Apr 2023 at 11:25 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009641-2023
- 18 Aug 2022 at 10:02 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/022938-2022

## Notice URLs

- http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted
- http://www.legislation.gov.uk/uksi/2010/493/contents/made
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000727894
- https://www.ed.ac.uk
- https://www.legislation.gov.uk/ukpga/2010/15/contents
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
- https://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-035fd4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-035fd4.json.