---
title: "Provision of Payroll Services for City of London Academies Trust"
ocid: "ocds-h6vhtk-0363e4"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0363e4"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0363e4.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0363e4.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "CITY OF LONDON ACADEMIES TRUST C/O SELECT CONSULTANCY"
published: "2022-08-30"
---

# Provision of Payroll Services for City of London Academies Trust

Buyer: CITY OF LONDON ACADEMIES TRUST C/O SELECT CONSULTANCY  
Current stage: Tender  
OCID: ocds-h6vhtk-0363e4

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## Summary

The City of London Academies Trust is seeking to procure payroll services for its 10 schools. The contract is scheduled to commence in July 2023, with mobilisation starting in January 2023. The contract duration is initially set for 3 years, with the possibility of two one-year extensions. The Trust aims to enhance the efficiency of its HR processes by outsourcing transactional HR activities. The procurement method is selective, with a restrictive procedure in place. The submission deadline for bids is set for September 30, 2022, with the second stage inviting a minimum of 6 candidates on October 17, 2022.

This tender presents an opportunity for businesses specializing in personnel and payroll services to compete for a long-term contract with a reputable educational institution. Companies with expertise in providing flexible yet consistent services across various locations within the education sector would be well-suited to bid. The contract duration and potential extensions offer stability and growth prospects for the winning provider. Interested businesses must ensure compliance with the outlined submission terms and be prepared to demonstrate their capabilities in delivering high-quality HR services to support the Trust's evolving requirements.

## Notice

The City of London Academies Trust (COLAT or the Trust) is a multi-academy Trust comprising 10 schools (primary, secondary and Sixth Form). COLAT draws upon the best traditions, institution, heritage and historical success of the City Corporation and London. In the past six years, COLAT has changed significantly by growing to 10 Academies and as such the requirements of the services have evolved, and now the Trust is moving to re-tender the contract to meet new demands. Each school is responsible for managing their workforce and checking payroll data, with top-level oversight coming from the Trust. COLAT Senior Leadership remain responsible for the appointment and line management of the most high-level appointments within the schools, however responsibility for all others is delegated to the school's Principal/Headteacher. COLAT schools are based within varying London Boroughs which means that the support staff workforce is enrolled in various pension schemes with differing local authorities. A provider who can understand these nuanced differences and ensure that the service is flexible yet remaining consistent, will be paramount to the success of the contract. Over the past six years, COLAT has worked to centralise and standardise key business practices across the organisation. Amongst current frustrations is the lack of easily accessible and interrogable workforce data and a lack of interoperability between the HR/Payroll service and other core systems such as the school MIS, or financial management software. Although not a firm requirement, it would be beneficial if the new service could offer such functionality. In 2018 COLAT appointed a substantive Director of Human Resources, who has taken over the strategic oversight of Human Resources across the Trust. Therefore, the main deliverable required from an outsourced provider of HR has shifted from strategic to transactional. COLAT now requires the consistent and reliable processing of standard HR administration to free up staff time to focus on other tasks. The contract is scheduled to commence at the beginning of July 2023, with mobilisation from January 2023, and to include trial runs from March 2023. The contract will be for an initial 3 years, with a +1yr, + 1yr extension clause, at COLAT's discretion (3+1+1).

### Lot Information

Lot 1

Select Catering Consultancy are assisting City of London Academies in the procurement of the Payroll Services for the Trust. Interested bidders should complete the Selection Questionnaire document which is available to download via the link on the MyTenders.co.uk website or by emailing info@selectcateringconsultancy.co.uk Additional information: For further information, please email Gail Heath at info@selectcateringconsultancy.co.uk NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/

Renewal: On a +1yr, +1yr basis

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/024109-2022 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Aug 2022 |
| Submission deadline | 30 Sep 2022 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CITY OF LONDON ACADEMIES TRUST C/O SELECT CONSULTANCY |
| Locality | LONDON |
| Post town | Central London |
| Postcode | EC2P 2EJ |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI43 Haringey and Islington |
| Local authority | Islington |
| Electoral ward | Clerkenwell |
| Westminster constituency | Islington South and Finsbury |
| Delivery location | TLI London |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79631000 - Personnel and payroll services

## Release History

- 30 Aug 2022 at 09:12 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/024109-2022

## Notice URLs

- http://www.cola.org.uk
- https://www.dropbox.com/sh/3r0g73dfs6jd58n/AAB9b-_tNF6YP-30sDfY1uMja?dl=0
- https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
- https://www.mytenders.co.uk/
- https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43143
- https://www.selectcateringconsultancy.co.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0363e4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0363e4.json.