---
title: "Contract Management Services"
ocid: "ocds-h6vhtk-036456"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036456"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-036456.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-036456.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CASSILTOUN HOUSING ASSOCIATION LTD."
published: "2023-03-29"
---

# Contract Management Services

Buyer: CASSILTOUN HOUSING ASSOCIATION LTD.  
Current stage: Award  
OCID: ocds-h6vhtk-036456

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## Summary

The Cassiltoun Housing Association Ltd. in Glasgow has completed a procurement process for Contract Management Services. The procurement falls under the services main procurement category with a focus on contract administration services. The opportunity involves appointing a Contract Management Consultant with expertise in the social housing sector, maintenance functions, and CDM matters in Scotland. The Association seeks services related to contract management/administration, policy writing, procurement exercises, and advice on CDM matters. The procurement method used was a selective procedure, with the status of the tender being cancelled.

This tender offers opportunities for businesses with experience in providing contract management services within the social housing sector in Scotland. Companies should be well-versed in advising on CDM matters, policy development, and conducting procurement exercises. Suitable businesses must meet specific selection criteria set by Cassiltoun Housing Association Ltd. The awarded contract, valued at £62,062.5 GBP, was signed on 24th March 2023, with the successful bidder being Atkinson Partnerships. The procurement process aimed to address the maintenance needs of the Association over a contract term starting from 1st April 2023 and ending on 31st March 2026, potentially extendable by up to two years at the discretion of the buyer.

## Notice

1.1 Cassiltoun Housing Association wishes to appoint a suitably qualified, experienced and competent Contract Management Consultant with a high level of knowledge and understanding of the social housing sector in Scotland and specifically the maintenance and procurement functions for RSLs and CDM matters as they relate to maintenance projects. The commission will involve contract management/administration including advising on CDM matters, staff and Board of Management training, policy writing and conducting procurement exercises/ administering call offs from Frameworks.

### Lot Information

Lot 1

The successful bidder will be required to; 1. Set up and deliver through effective contract management a programme of planned, cyclical and reactive maintenance projects [for contracts relating to the maintenance of Cassiltoun HA's housing stock and offices] 2. Deliver services within the context of the legislative and Regulatory Framework governing RSLs in Scotland 3. Effectively manage the contracts from inception to completion, delivering contract management to required timeframes, cost and quality required by Cassiltoun HA, including the Association's existing framework contracts 4. Develop and review contractual documentation for all maintenance contracts including frameworks and single contractor term contracts 5. Administer contracts including tender evaluation, valuations and certification, project monitoring, site meetings, technical inspections and report, review of contract extensions 6. Assist with cost data and cost control, design and specification 7. Negotiate and act on behalf of the Association in any dispute with appointed contractors 8. Inspect works as required to fulfil the contract administration function 9. Agreeing final accounts 10. Provide CDM services for all maintenance contracts including review of risk assessments and hazards and training for staff and Board of Management 11. Assist Asset Manager in the development of project risk registers 12. Advise the Association on ARC [Annual Return on the Charter] indicators as they relate to the maintenance function and assist in collection and interpretation of ARC data 13. Assist the Asset Manager in the management of all maintenance contracts including attending and minuting progress meetings for all maintenance contracts 14. Manage the Association's Maintenance Framework [due to be in place by 01/04/2023], including advising the Association on call offs and mini competitions 15. In conjunction with the Association's Development Consultant undertake PCS/ FTS procurements for maintenance and other ad hoc contracts within the Association including price/quality assessments 16. Present updates and advice to the Senior Leadership Team and Board of Management as and when required 17. Advise Senior Leadership Team on changes in housing policy and practice relating to the maintenance function and procurement policy within the social housing sector 18. Show commitment to sustainability and equal opportunities 19. Work on own initiative but know when to seek approval from senior staff/ governing body 20. Provide training for staff and Board of Management as required, in relation to maintenance, procurement functions including matters relating to CDM Regulations 21. Develop/ draft in-house policies relating to the maintenance function 22. Review 30 year/ life cycle costs and data held by CHA 23. Carry out ad-hoc stock condition surveys [SHQWS/ EESH] (This may be required to complement the already running contract with a third party for asset management/ full-scale stock condition surveys and LCCs.) 24. Advise on defects and carry out building diagnostics 25. Provide ad hoc maintenance inspection/ defect diagnostics/ technical advice to the Association 26. Assist Asset Manager with review and updating of asset register and provide consequential cashflow and budgeting 27. Assist the CEO in maintenance matters in the event of a Regulation Plan being issued by SHR Additional information: Please refer to additional documents attached to the contract notice

Renewal: Solely at the discretion of Cassiltoun HA, the commission may be extended by up to two years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/009133-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Mar 2023 |
| Submission deadline | 21 Oct 2022 |
| Future notice date | Not specified |
| Award date | 24 Mar 2023 |
| Contract period | 31 Mar 2023 - 31 Mar 2026 |
| Recurrence | 2026 |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £62,062 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CASSILTOUN HOUSING ASSOCIATION LTD. |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G45 0AZ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Linn |
| Westminster constituency | Glasgow South |
| Delivery location | TLM82 Glasgow City |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ATKINSON PARTNERSHIPS |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79994000 - Contract administration services

## Release History

- 29 Mar 2023 at 11:30 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/009133-2023
- 31 Aug 2022 at 10:57 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/024262-2022

## Notice URLs

- http://www.cassiltoun.org.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000702254
- https://www.publiccontractsscotland.gov.uk
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11383

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036456. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-036456.json.