---
title: "CHRISTMAS LIGHTING EVENT CONCESSION AT ROYAL BOTANIC GARDEN EDINBURGH"
ocid: "ocds-h6vhtk-0364dd"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0364dd"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0364dd.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0364dd.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ROYAL BOTANIC GARDEN EDINBURGH"
published: "2023-04-05"
---

# CHRISTMAS LIGHTING EVENT CONCESSION AT ROYAL BOTANIC GARDEN EDINBURGH

Buyer: ROYAL BOTANIC GARDEN EDINBURGH  
Current stage: Award  
OCID: ocds-h6vhtk-0364dd

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## Summary

The Royal Botanic Garden Edinburgh has awarded a £10,700,000 contract to Raymond Gubbay Ltd T/A Sony Music for the Christmas Lighting Event Concession project. The event services procurement involved designing, managing, and delivering a festive light trail at the RBGE Garden in Edinburgh. The concession agreement's duration is for 7 years, with an initial 4-year period followed by possible extensions.

This tender opportunity at RBGE offers event production and management companies the chance to collaborate on a high-profile event experience aimed at RBGE visitors. Businesses well-suited to compete are those with expertise in event services, creative design, installation, marketing, and ticketing arrangements, ensuring a safe and professional event execution. The procurement method for this opportunity was an Award procedure with prior publication of a call for competition.

## Notice

RBGE wishes to appoint an event production and management company to design, manage and deliver a festive light trail under the terms of a concession agreement.

### Lot Information

Lot 1

The event production, promotion and management company will deliver all aspects of the creative design, installation and management of the event including ticketing and marketing under a concessionaire contract. The management company, its artist(s) and installation team will be required to work collaboratively with RBGE and it will be the responsibility of the successful Concessionaire to deliver a high profile, professional, safe, quality event experience for RBGE visitors They will be responsible, in agreement with RBGE, for delivering all aspects of the event including: Working in close partnership with RBGE to develop and agree any event theme and related concepts that highlight and raise awareness of some of RBGE's key messages. This collaboration and agreement will extend to the work of the creative and installation teams. Collaborating with RBGE and its Representatives to agree on the trail route in the Garden and to develop and agree on a site plan, installation locations, route and full events schedule. Working in partnership with RBGE to agree event planning, programming, production and marketing. Ensuring any aspects of the event that impact on the Garden, our visitors, neighbours, stakeholders and RBGE's reputation are suitably and timeously addressed. Provision and management of all ticketing arrangements including sales, refunds and on site arrangements and pricing in agreement with RBGE. All marketing and promotion of the event including press relations and securing sponsorship opportunities. Procurement and management of all necessary contractors, including, for example, the creative and production teams, suppliers, security staff and any other sub-contractors and materials. Staff are expected to sign up to the RBGE subcontractor safe guarding policy Organising all logistical and operational matters for the event, including the management and application of health and safety measures and ensuring compliance with RBGE's standards of environmental protection and any relevant policies. Additional information: Contract Length is for 7 Years in Total (84 Months). Broken into Initial 4 Year (48 Months) period. An Initial 2 Year (24 Months) Extension and Final 1 Year (12 Months) Extension

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/009930-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Award procedure with prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Apr 2023 |
| Submission deadline | 19 Oct 2022 |
| Future notice date | Not specified |
| Award date | 2 Apr 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £7,000,000 |
| Lots value | £7,000,000 |
| Awards value | Not specified |
| Contracts value | £10,700,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL BOTANIC GARDEN EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH3 5LR |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Inverleith |
| Westminster constituency | Edinburgh North and Leith |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RAYMOND GUBBAY LTD T/A SONY MUSIC |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79952000 - Event services

## Release History

- 5 Apr 2023 at 10:45 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/009930-2023
- 1 Sep 2022 at 13:39 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/024477-2022

## Notice URLs

- http://www.publiccontractsscotland.gov.uk
- http://www.rbge.org.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000705328
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11182

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0364dd. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0364dd.json.