---
title: "Y23002 Supply of Record Information Management"
ocid: "ocds-h6vhtk-036583"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036583"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-036583.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-036583.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "KENT COUNTY COUNCIL (T/A KCS PROCUREMENT SERVICES)"
published: "2023-05-04"
---

# Y23002 Supply of Record Information Management

Buyer: KENT COUNTY COUNCIL (T/A KCS PROCUREMENT SERVICES)  
Current stage: Award  
OCID: ocds-h6vhtk-036583

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## Summary

The Kent County Council (trading as KCS Procurement Services) has completed the procurement process for the supply of Record Information Management services. The tender, titled Y23002 Supply of Record Information Management, falls under the services category with a focus on Records Management. The process was an open procedure and included the division of the agreement into 6 separate lots covering various aspects of record management. The procurement stage is at the Award phase, with contracts signed on 8th March 2023 with suppliers like Iron Mountain, Ricoh, and Restore.

This tender presents business growth opportunities for companies involved in asset storage, record management, document scanning, information governance, content services platforms, cloud solutions, or secure IT asset recycling and disposition. Businesses that excel in quality service delivery, data compliance, and technological innovation will be well-suited to compete in this procurement. The location for these services is mainly within the United Kingdom.

## Notice

The Framework Agreement will be split into 6 LOTs: LOT 1 - Asset and Records Storage, Retrieval and Destruction LOT 1 covers provision and installation of asset and records storage including retrieval and destruction including but not limited to: * Pallet storage and retrieval * Box storage and retrieval * File storage and retrieval (file from box or open shelf) * Media storage and retrieval (tape) * Transportation * Asset tracking (with client interface) * Fulfilment Services * Secure destruction * Consumables (boxes) LOT 2 - Document Scanning and Digital Storage LOT 2 covers the provision and installation of document scanning and digital storage including but not limited to: * Backfile conversion * Day forward scanning * Inbound mail * Digital storage LOT 3 - Information Governance and Advisory Services LOT 3 covers the provision of information governance and advisory services including but not limited to: * Retention policy * Data privacy compliance (GDPR) * Policy and information governance assessments * Policy and program development and enhancement * Content classification * Metadata application LOT 4 - Content Services Platform LOT 4 covers the provision and installation of content services platforms including but not limited to: * Business process automation * Artificial intelligence * Machine learning * Workflow applications LOT 5 - Cloud Solutions LOT 5 covers the provision and installation of cloud solutions including but not limited to: * Hosting * Back-up * Disaster recovery * Data restoration LOT 6 - Secure IT Asset Recycling and Disposition LOT 6 covers the provision and installation of secure IT asset recycling and Disposition including but not limited to: * Onsite audit * Data erasure * Asset recycling * Asset remarketing * Secure Destruction

### Lot Information

Asset and Records Storage, Retrieval and Destruction

LOT 1 covers provision and installation of asset and records storage including retrieval and destruction including but not limited to: * Pallet storage and retrieval * Box storage and retrieval * File storage and retrieval (file from box or open shelf) * Media storage and retrieval (tape) * Transportation * Asset tracking (with client interface) * Fulfilment Services * Secure destruction * Consumables (boxes)

Document Scanning and Digital Storage

LOT 2 covers the provision and installation of document scanning and digital storage including but not limited to: * Backfile conversion * Day forward scanning * Inbound mail * Digital storage

Information Governance and Advisory Services

LOT 3 covers the provision of information governance and advisory services including but not limited to: * Retention policy * Data privacy compliance (GDPR) * Policy and information governance assessments * Policy and programme development and enhancement * Content classification * Metadata application

Content Services Platform

LOT 4 covers the provision and installation of content services platforms including but not limited to: * Business process automation * Artificial intelligence * Machine learning * Workflow applications

Cloud Solutions

LOT 5 covers the provision and installation of cloud solutions including but not limited to: * Hosting * Back-up * Disaster recovery * Data restoration

Secure IT Asset Recycling and Disposition

LOT 6 covers the provision and installation of secure IT asset recycling and Disposition including but not limited to: * Onsite audit * Data erasure * Asset recycling * Asset remarketing * Secure Destruction

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/012839-2023 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 May 2023 |
| Submission deadline | 20 Oct 2022 |
| Future notice date | Not specified |
| Award date | 8 Mar 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £20,000,000 |
| Lots value | £20,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | KENT COUNTY COUNCIL (T/A KCS PROCUREMENT SERVICES) |
| Locality | WEST MALLING |
| Post town | Rochester |
| Postcode | ME19 4YT |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ4 Kent |
| ITL 3 | TLJ46 West Kent |
| Local authority | Tonbridge and Malling |
| Electoral ward | Kings Hill |
| Westminster constituency | Maidstone and Malling |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 13 |
| Supplier names | ARVATO; BLACK BOX DATA IMAGING SOLUTIONS; COMMUNISIS; HUGH SYMONS; INSIGHT; IRON MOUNTAIN; OASIS DOCUMENT AND DATA MANAGEMENT; PEARL SCAN SOLUTIONS; RESTORE; RICOH; STORETEC; VYTA; WYSER |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 79140000 - Legal advisory and information services
- 79996100 - Records management

## Release History

- 4 May 2023 at 15:08 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/012839-2023
- 2 Sep 2022 at 14:53 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/024695-2022

## Notice URLs

- http://www.charity.org.gg/Find
- http://www.commercialservices.org.uk
- http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
- http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
- http://www.eastamb.nhs.uk
- http://www.emas.nhs.uk
- http://www.fireservice.co.uk/information/ukfrs/
- http://www.gha.gg/
- http://www.guernsey.police.uk/
- http://www.hscni.net/index.php?link=trusts
- http://www.jerseycharities.org/members
- http://www.londonambulance.nhs.uk
- http://www.mod.police.uk
- http://www.neas.nhs.uk
- http://www.niamb.co.uk/
- http://www.nidirect.gov.uk/local-councils-in-northern-ireland
- http://www.npas.police.uk/
- http://www.nwas.nhs.uk
- http://www.oscr.org.uk/
- http://www.ports.je/JerseyCoastguard/Pages/default.aspx
- http://www.schoolswebdirectory.co.uk/index.php
- http://www.scotland.police.uk/
- http://www.scottishambulance.com/WhatWeDo/Default.aspx
- http://www.secamb.nhs.uk
- http://www.southcentralambulance.nhs.uk
- http://www.wales.nhs.uk/nhswalesaboutus/structure
- http://www.wmas.nhs.uk
- http://www.yas.nhs.uk
- https://directory.scottishhousingregulator.gov.uk/Pages/Datasets-and-Reports.aspx
- https://get-information-schools.service.gov.uk/
- https://gov.wales/
- https://jersey.police.uk/
- https://procontract.due-north.com/Advert/Index?advertId=6bff0001-fb29-ed11-8119-005056b64545
- https://www.ambulance.wales.nhs.uk/
- https://www.btp.police.uk/
- https://www.charitycommissionni.org.uk/charity-search/
- https://www.dyfed-powys.police.uk/
- https://www.gov.gg/article/119652/Health-Social-Care--Wellbeing
- https://www.gov.gg/article/152949/Government-Departments
- https://www.gov.gg/article/163185/Education-Working--Retiring
- https://www.gov.im/about-the-government/departments/health-and-social-care/
- https://www.gov.im/categories/education-training-and-careers/schools-and-colleges/
- https://www.gov.im/categories/health-and-wellbeing/isle-of-man-ambulance-service/
- https://www.gov.im/categories/home-and-neighbourhood/affordable-housing/public-sector-housing/housing-authority-contacts/
- https://www.gov.im/categories/home-and-neighbourhood/local-authorities/local-authority-contacts/
- https://www.gov.im/coastguard
- https://www.gov.je/Education/Schools/FindingSchool/Pages/default.aspx
- https://www.gov.je/Government/Departments/HealthSocialServices/Pages/index.aspx
- https://www.gov.je/Government/Departments/HomeAffairs/Pages/default.aspx
- https://www.gov.je/Government/Departments/Pages/default.aspx
- https://www.gov.je/Home/RentingBuying/OtherRentalOptions/Pages/OtherHousing.aspx
- https://www.gov.je/pages/contacts.aspx?contactid=87
- https://www.gov.uk/government/organisations/charity-commission
- https://www.gov.uk/government/organisations/civil-nuclear-constabulary
- https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/access-and-opening
- https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
- https://www.hefcw.ac.uk/
- https://www.iompolice.im/
- https://www.local.gov.uk/topics
- https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
- https://www.nidirect.gov.uk/contacts/housing-associations
- https://www.police.uk/northern-ireland/
- https://www.police.uk/south-wales/
- https://www.rnli.org.gg/guernseys-lifeboat/
- https://www.scot.nhs.uk/organisations/
- https://www.swast.nhs.uk/welcome
- https://www.ukfirestations.co.uk/brigades
- https://www.universitiesuk.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036583. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-036583.json.