---
title: "Compliance and Assurance Software"
ocid: "ocds-h6vhtk-036889"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036889"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-036889.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-036889.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DERBY HOMES LTD"
published: "2023-09-12"
---

# Compliance and Assurance Software

Buyer: DERBY HOMES LTD  
Current stage: Award  
OCID: ocds-h6vhtk-036889

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036889)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-036889.json)

## Summary

The public procurement contracting process involves Derby Homes Ltd initiating a tender for the provision of a Compliance and Assurance Software. The contracting authority, Derby Homes, located in Derby, United Kingdom, has successfully completed the procurement process with the award going to The Compliance Workbook Ltd. The main procurement category is goods, and the procurement method used was a limited procedure without prior publication of a call for competition. The contract, signed on 14th September 2022, has a value of £31,000.

This tender for Compliance and Assurance Software offers business growth opportunities for companies specialised in compliance software packages. Businesses providing unique software solutions for compliance and assurance activities, particularly those with experience in regulatory validation, data interpretation, automated engineering, and asset management, would be well-suited to compete. As Derby Homes has identified only one suitable provider, future tenders may present opportunities for other providers if alternatives are discovered. The contract's one-year term allows for a competitive process in the future to explore other options.

## Notice

The Compliance Workbook (TCW) software, for the ongoing provision of a specialist, unique Compliance and Assurance software package

### Lot Information

Lot 1

Derby Homes Limited currently uses a specialist Compliance and Assurance software package. The contract will allow annual license purchases, support and maintenance. A change of product would have had a major impact on operational activities, and create significant costs of change. We do not believe a suitable alternative exists at this time. Each month the organisation receives up to 1,800 documents across multiples compliance areas with essential information that could drive the direction of the organisation. Software capturing information from this provides evidence of compliance, asset information, improved data interpretation, supports remedial actions and output tracking, automated engineering and regulatory validation with reduced risk of human error. The Building Safety Bill and the Golden Thread of Information puts an onus on the organisation to see and do more with data. TCW technology is a unique Compliance and Assurance software package, and we are using it to review documents electronically in a manner to extract all essential data needed to validate safety. TCW performs extensive regulatory and best practice calculations to compliance documents to ensure all fields have been complete with accurate and valued information. The product then extracts any further actions or remedial works and provides a process for managing the assets compliance to ensure all outstanding tasks are remedied in a timely manner. Research carrying out due diligence on other compliance packages suggest it is reasonable to believe TCW is the only product that meets all our requirements. Derby Homes have for some time been inputting data into the software and configured it to our requirements. We believe a change of software at this time, if any suitable alternative is available despite our research thus far, would carry significant costs of change and pose risks to our compliance and assurance activities. Additional information: We continue using the software for a further year and, if no suitable alternatives are notified to us in that time, provide a further VEAT notice for a longer duration.

### Procurement Information

Only one possible provider to meet all requirements has been identified. The contract term will be 1 year to allow a competitive process in the future if alternatives exist which we have otherwise been unable to identify.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/026872-2023 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Sep 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 13 Sep 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £31,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DERBY HOMES LTD |
| Locality | DERBY |
| Post town | Derby |
| Postcode | DE24 8UZ |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF11 Derby |
| Local authority | Derby |
| Electoral ward | Alvaston North |
| Westminster constituency | Derby South |
| Delivery location | TLF11 Derby |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | THE COMPLIANCE WORKBOOK |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48170000 - Compliance software package

## Release History

- 12 Sep 2023 at 08:09 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/026872-2023
- 14 Sep 2022 at 15:57 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/025847-2022

## Notice URLs

- http://www.thecomplianceworkbook.com
- https://www.derbyhomes.org

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036889. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-036889.json.