--- title: "705162453 - European Agency Fuel Cards" ocid: "ocds-h6vhtk-036961" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036961" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-036961.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-036961.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "MINISTRY OF DEFENCE" published: "2022-09-20" --- # 705162453 - European Agency Fuel Cards Buyer: MINISTRY OF DEFENCE Current stage: Planning OCID: ocds-h6vhtk-036961 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036961) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-036961.json) ## Summary The Ministry of Defence is planning a procurement process titled "705162453 - European Agency Fuel Cards". The procurement falls under the goods category and is valued at £3,900,000. It involves the provision of approximately 1649 fuel cards across Europe and associated services. The Ministry of Defence, based in Bristol, United Kingdom, is seeking suppliers to enable the purchase of various fuel types and manage services related to fuel card issuance and usage. The deadline for submitting Request For Information questions is 4th October 2022, and the future notice date for communication is set for 31st January 2023. This tender presents an opportunity for businesses providing fuel card services, fleet management solutions, and electric vehicle charging services to compete. Companies with expertise in managing fuel card systems, providing real-time management information systems, and offering fuel types specified in the tender would be well-suited to participate. The procurement process is currently in the planning stage, offering potential suppliers time to prepare their bids and proposals to meet the Ministry of Defence's requirements for efficient and secure fuel card services across Europe. ## Notice This is a requirement for the provision of approx. 1649 fuel cards across Europe and associated services ### Lot Information Lot 1 The Authority has a requirement for a purchasing method to enable the purchase of fuel from commercial fuel stations in Europe. The Supplier is required to provide fuel cards that permit the purchase of only the following products: a. DIESO MT. DIESO MT is to be supplied to EN 590 latest issue or equivalent national specification b. ULGAS. ULGAS is to be supplied to EN 228 latest issue or equivalent national specification. c. NOx reduction agent. NOx reduction agent is to be supplied to ISO 22241 latest issue. d. Antifreeze. Additive for coolant fluid to improve cold weather performance e. Screen wash additive. Product to improve resistance to freezing for windscreen washer liquid f. Lubricants and other engine fluids. Engine oil and power steering fluid in quantities suitable for top up only. g. Electric Vehicle Charging. The next GSO vehicle fleet due 2026/2027 will be either PHEV (Petrol Hybrid Electric Vehicle) or EV (Fully Electric) to meet the MoD target of Net Zero by 2030. The fuel cards need to have the ability to pay for EV charging at German charging points. Additionally, there is also a requirement for a Management Service in which the Supplier can provide responses to Authority requests of the following natures; a. The issuing, replacement and renewal of cards. b. Enabling and disabling cards. c. UIN and address amendments. d. Invoicing queries A real-time Management Information system is also required to allow the Authority to perform the following tasks: a. Electronically (via an internet portal) allow the Authority to add a Unit Identity Number (UIN) to an on-line database to link an authorised Unit against the serial number. This would allow the Authority to accurately identify users and subsequently raise bills for fuel purchased. b. Provide an electronic facility that will allow the fuel card to be activated when issued to users and deactivated when withdrawn. c. Allow the Authority to set the limit in Euros, or the limit of the number of transactions per day (eg for when groups of vehicles are being refilled when in a military convoy), whilst remaining within the accepted and standard limits of the Supplier. d. Allow the Authority to set the PIN for the cards to purchase fuel. e. Allow the Authority to enter free-text (at least 500 characters) that would be linked to each authorised Unit in order to record the Unit point of contact details and any other relevant information. f. Allow the Authority to electronically terminate the ability to purchase fuel, should it be necessary (eg if a card is lost or stolen). g. Allow the Authority to store transaction records for up to 5 years to meet MOD financial requirements. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/026157-2022 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Sep 2022 | | Submission deadline | Not specified | | Future notice date | 31 Jan 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £3,900,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | MINISTRY OF DEFENCE | | Locality | BRISTOL | | Post town | Bristol | | Postcode | BS34 8JH | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK52 Bath & North East Somerset and South Gloucestershire | | Local authority | South Gloucestershire | | Electoral ward | Stoke Park & Cheswick | | Westminster constituency | Filton and Bradley Stoke | | Delivery location | TLK11 Bristol, City of | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages ### Codes - 30163100 - Agency fuel cards ## Release History - 20 Sep 2022 at 08:17 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/026157-2022 ## Notice URLs - https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=54877 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036961. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-036961.json.