--- title: "Pilot Boat Service - Portsmouth Competent Harbour Authority" ocid: "ocds-h6vhtk-036a3e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036a3e" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-036a3e.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-036a3e.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "PORTSMOUTH CITY COUNCIL" published: "2022-09-21" --- # Pilot Boat Service - Portsmouth Competent Harbour Authority Buyer: PORTSMOUTH CITY COUNCIL Current stage: Tender OCID: ocds-h6vhtk-036a3e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036a3e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-036a3e.json) ## Summary The Portsmouth City Council is seeking tenders for a Pilot Boat Service to support the Portsmouth Competent Harbour Authority. The service will provide pilot vessels to board and collect from ships south and east of the Isle of Wight and in the Solent area. The contract value ranges from approximately £200,000 to £400,000 per annum, with a total possible term of 10 years. The procurement process will follow the Open Procedure outlined in the Public Contracts Regulations (2015), with key dates including tender return deadline of October 31, 2022, and contract award on January 16, 2023. This tender opportunity offers a lucrative contract for businesses supplying maritime services, such as pilot boat operators and crew providers. Companies capable of delivering 24/7 pilot vessel services with high-speed, seaworthy vessels are encouraged to apply. The contract presents a significant revenue potential over the contract term of 10 years, with opportunities for renewal and incremental extensions. Interested businesses should ensure compliance with service level requirements and submit tenders via the Council's e-sourcing system by the deadline of October 31, 2022. ## Notice Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide a Pilot Boat Service for Portsmouth Competent Harbour Authority. The Pilotage Act of 1987 designated Portsmouth City Council as a Competent Harbour Authority (CHA) for Portsmouth International Port. Portsmouth CHA currently operates with up to six pilots and requires a contractor to provide pilot vessels in a good seaworthy condition including certification, along with the boats crew, to take Portsmouth CHA Pilots to board ships and collect from disembarkation. Boarding points south and east of the Isle of Wight are; one mile to the west of the NAB Tower and in the vicinity of St Helen's Buoy. For vessels approaching the western Solent the boarding point for Portsmouth CHA Pilots is 0.75 nautical miles northwest of North Sturbridge Buoy. Disembarkation for Nab pilot station usually takes place between the NAB END and New Grounds buoy This a 24 hour, 7 days per week service. Key service level requirements, as stated in the specification, include but are not limited to: - Supply of the pilot boat 100% of times requested. - A Portsmouth CHA Pilot is collected to embark or disembark a vessel within 15 minutes of the requested time. It is thought that the estimated value of the contract will range from approximately PS200,000 to PS400,000 per annum (equating to a maximum value of PS4,000,000 over the maximum possible 10-year term). The value range is informed by demand and is dependent on trade levels and operational schemes within the Port. As the service is demand driven no minimum or maximum guarantees in relation to contract value can be provided and there is no option for retainer fees. The initial contract term will be for 5 years with possibility of extending the term by a further 5 years to a maximum total term of 10 years in increments of no less than 1 year, subject to the agreement and performance of both parties. The procurement process run to establish the contract will be in accordance with the Open Procedure as set out within the Public Contracts Regulations (2015). This procurement timetable is shown below: * Documents available on In-tend Wednesday 21 September 2022 * Deadline for clarifications Friday 14 October 2022 23:59 * Tender return deadline Monday 31 October 2022 12:00 * Award decision notification Tuesday 3 January 2023 * Standstill period starts Wednesday 4 January 2023 * Standstill period ends Friday 13 January 2023 * Contract award Monday 16 January 2023 * Mobilisation January 2023 to May 2023 * Inspection of vessels no later than Friday 3 March 2023 * Start of contract Thursday 1 June 2023 Application is via submission of completed tender by 31st October 2022 12:00 via the Council's e-sourcing system InTend, which is accessible via: https://intendhost.co.uk/portsmouthcc/aspx/home. The system will be used to administrate the procurement process in its entirety, guidance documentation is available via the link above. ### Lot Information Lot 1 The Contractor will be expected to supply a 24 hours, 7 day a week service to take Pilots to board ships and collect for disembarkation at the boarding and landing points as detailed in the tender documents. The Contractor will be responsible for providing one primary Pilot Boat and a backup vessel at any given time for use in the provision of this Service. Both vessels will be a Maritime and Coastguard Agency (MCA) approved pilot vessel and approved by Portsmouth CHA, whose approval shall not be unreasonably withheld. Following contract award Portsmouth Competent Harbour Authority will wish to inspect the Pilot Boats that are to be used on this Contract. Arrangements for this inspection will be made between the winning Contractor and Portsmouth Competent Harbour Authority at a mutually agreeable time and location but shall take place no later than Friday 3 March 2023. Both vessels shall be an off shore style pilot boat and as a minimum capable of the following: * at least 20 knots speed * operate in wind speed of 50 knots (force 8 to 9) * operate in a 5-metre wave/swell (sea state 6) The Contractor will ensure that at all times when a Pilot Boat is engaged in Pilotage operations that the crew consists of at least two competent (in the reasonable discretion of Portsmouth CHA) persons, trained and experience in disembarkation and embarkation of a Pilot. One member of the crew is to be coxswain and one an assistant. The person in charge of the Pilot Boat must be in possession of a MCA Boatmasters Licence or other MCA approved qualification and a VHF Radio Telephony Certificate. Tenderers have the option of submitting multiple submissions on the basis that ALL submission must meet or exceed the requirements as stated within the specification document. Additional submissions should concentrate on improved green credentials and sustainability of the vessels. See ITT and full specification within the tender pack for further details. Options: The initial contract term is for five years with the possibility of extending the term by a further five years to a maximum total term of ten years. Extensions will be in increments of no less than 1 year, subject to the agreement and performance of both parties. Renewal: The initial contract term is for five years with the possibility of extending the term by a further five years to a maximum total term of ten years. Extensions will be in increments of no less than 1 year, subject to the agreement and performance of both parties. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/026446-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Sep 2022 | | Submission deadline | 31 Oct 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | If the contract is awarded and no extension options are taken up a further notice is likely to be published in late 2027. This will be dependent on the nature of future requirements and the need for a new contract. | ## Values | Field | Value | | --- | --- | | Tender value | £4,000,000 | | Lots value | £4,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | PORTSMOUTH CITY COUNCIL | | Locality | PORTSMOUTH | | Post town | Portsmouth | | Postcode | PO1 2AL | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ31 Portsmouth | | Local authority | Portsmouth | | Electoral ward | Charles Dickens | | Westminster constituency | Portsmouth South | | Delivery location | TLJ31 Portsmouth | ## CPV Codes ### Divisions - 60 - Transport services (excl. Waste transport) - 63 - Supporting and auxiliary transport services; travel agencies services ### Codes - 60650000 - Hire of water transport equipment with crew - 63720000 - Support services for water transport - 63722000 - Ship-piloting services ## Release History - 21 Sep 2022 at 16:15 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/026446-2022 ## Notice URLs - https://in-tendhost.co.uk/portsmouthcc/aspx/home - https://intendhost.co.uk/portsmouthcc/aspx/home - https://www.portsmouth.gov.uk/ext/business/business.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036a3e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-036a3e.json.