---
title: "TfWRL Facilities Management"
ocid: "ocds-h6vhtk-036ac9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036ac9"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-036ac9.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-036ac9.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "TRANSPORT FOR WALES RAIL LIMITED (UTILITY BUYER)"
published: "2023-10-31"
---

# TfWRL Facilities Management

Buyer: TRANSPORT FOR WALES RAIL LIMITED (UTILITY BUYER)  
Current stage: Award  
OCID: ocds-h6vhtk-036ac9

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## Summary

Transport for Wales Rail Limited (Utility Buyer) has awarded the contract for the TfWRL Facilities Management to VINCI Facilities. The procurement process was initially an open procedure and covered building and facilities management services within the services category. The procurement stage reached completion after considering quality and price criteria, with VINCI Facilities emerging as the successful supplier. The contract was signed on 31st March 2023.

The Facilities Management tender by Transport for Wales Rail Limited presents an opportunity for businesses in the building and facilities management services industry. With a focus on providing maintenance services across 248 locations in Wales and the border regions, the tender requires expertise in Computer Aided Facilities Management (CAFM) systems, legislative compliance knowledge, and the ability to manage multiple trades. Businesses well-suited for this opportunity should have experience in delivering high-quality facility management services on a large scale, demonstrating capacity for long-term partnership and service excellence.

## Notice

TfW operate a diverse estate of 248 stations and ancillary properties across Wales and the border regions. These stations are the gateway to our network and invariably the heartbeat of the local communities which they serve. The next iteration of our Facilities Management (FM) arrangements will commence in early 2023 and need to reflect the importance of these facilities as well as current and future customer aspirations.

### Lot Information

Lot 1

Hard FM Procurement will be sourced in accordance with an Open Procedure of the Utilities Contracts Regulations 2015 The proposed contract covers the provision of preventative (PPM) maintenance and reactive maintenance along with ancillary services for sites across the Wales and borders network. The station estate (248 locations) and ancillary buildings are outlined in Appendix 1 to this document and have been divided into 3 lots due to their geographical locations. You may choose to tender for all lots or select certain lots: Lot 1 - North Lot 2 - South Lot 3 - Core Valley Lines (CVL) Lot 4 - All stations (ie Lot 1 + Lot 2 + Lot 3) The following scope will apply to this tender: The Supplier must provide a Computer Aided Facilities Management (CAFM) system to request and have recorded works and/or faults relating to the property and its assets 365 days per year, 7 days per week and 24 hours a day. The Supplier must have the capability to manage and implement remedies to address asset faults and breakdowns requiring multiple trades. The Supplier will be accountable for the quality of service from its own supply chain and subcontractors The Supplier must be fully conversant with all relevant current and pending legislation. As our expert partner, the Service provider must advise of the requirements to achieve compliance, its risks from areas of non-compliance and relevant mitigation techniques. Please refer to Volume 5 - Scope of Work and all relevant attachments, included in the tender documentation, for the full scope of work. Please Note: The scope of service will fluctuate over time, both up and down, to potentially include new work packages, new locations such as stations, depots or ancillary buildings, and additional subsidiaries of Transport for Wales. Additional information: Access to supplementary detail required to prepare a bid are stored on a SharePoint site which is password protected - to obtain access, an NDA will need to be signed. Please follow the instructions outlined in Volume 5 - Scope

Options: The scope of service will fluctuate over time, both up and down, to potentially include new work packages, new locations such as stations, depots or ancillary buildings, and additional subsidiaries of Transport for Wales.

Renewal: 3 year contract with an option to extend for a further 2 years

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/032103-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Oct 2023 |
| Submission deadline | 24 Oct 2022 |
| Future notice date | Not specified |
| Award date | 30 Mar 2023 |
| Contract period | Not specified |
| Recurrence | 5 years from contract start date |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | TRANSPORT FOR WALES RAIL LIMITED (UTILITY BUYER) |
| Locality | RHONDDA CYNON TAF |
| Post town | Cardiff |
| Postcode | CF37 4TH |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Pontypridd Town |
| Westminster constituency | Pontypridd |
| Delivery location | TLL Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | VINCI FACILITIES |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79993000 - Building and facilities management services

## Release History

- 31 Oct 2023 at 11:24 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/032103-2023
- 27 Oct 2022 at 11:34 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/030322-2022
- 28 Sep 2022 at 07:57 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/027113-2022
- 23 Sep 2022 at 07:48 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/026632-2022

## Notice URLs

- http://www.tfwrail.wales
- https://ted.europa.eu/udl?uri=TED:NOTICE:120731-2022:TEXT:EN:HTML
- https://www.sell2wales.gov.wales
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA80566

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036ac9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-036ac9.json.