--- title: "Tender for a System incorporating Human Resources, Duties Management & Training Administration & Payroll" ocid: "ocds-h6vhtk-036b19" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036b19" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-036b19.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-036b19.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "WEST MERCIA POLICE" published: "2022-09-23" --- # Tender for a System incorporating Human Resources, Duties Management & Training Administration & Payroll Buyer: WEST MERCIA POLICE Current stage: Tender OCID: ocds-h6vhtk-036b19 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036b19) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-036b19.json) ## Summary The West Mercia Police & Crime Commissioner is seeking tenders for a system encompassing Human Resources, Duties Management, Training Administration, and Payroll services. The contract, valued at £3.5 million GBP, will run for 3 years initially, with a possibility to extend for an additional 2 x 12 months. Bidders can bid for all or individual lots, and the Authority will decide based on proposals received which lot(s) to award. The tender period ends on November 16, 2022, with the bid opening scheduled for the same day. This procurement opportunity by the West Mercia Police & Crime Commissioner offers business growth potential for companies providing software support services. Businesses well-suited to compete are those with experience in providing integrated systems for policing environments. The procurement method is an open procedure, and the contracting authority explicitly aims to maximize value for money through the contract award structure. ## Notice The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a system that incorporates Human Resources, Duties Management, Training Administration and Payroll. The solution needs to be tried and tested in the policing environment (or equivalent) to minimise any risk of operational impact. The Contract will commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority's discretion. Requirements are broken into LOT(S): * Lot 1- HR DMS & TAS * Lot 2 - PAYROLL * Lot 3 - HR, DMS, TAS & PAYROLL Bidders are invited to bid for all or any one lot. Based on the submitted proposals the Authority will take a business decision as to which lot(s) to proceed with to award. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money. ### Lot Information Human Resource Management System, Duties Management System & Training Administration System The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a system that incorporates Human Resources, Duties Management, Training Administration The solution needs to be tried and tested in the policing environment (or equivalent) to minimise any risk of operational impact. The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority's discretion following a review of the service. This extension period shall be subject to: * The organisational requirements of the Authority. * The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period. * The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period. Additional information: The Authority expressly reserves the right to make changes to the tendering timetable accepts no liability should this happen. Evaluators will evaluate each bid and Lots inclusive of both quality and price. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money. Options: Bidders are invited to bid for all or any one lot. Based on the submitted proposals the Authority will take a business decision as to which lot(s) to proceed with to award. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money. Renewal: The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority's discretion following a review of the service. Payroll The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a Payroll system. The solution needs to be tried and tested and integratable with other systems in the policing environment (or equivalent) to minimise any risk of operational impact. The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority's discretion following a review of the service. This extension period shall be subject to: * The organisational requirements of the Authority. * The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period. * The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period. Additional information: The Authority expressly reserves the right to make changes to the tendering timetable and accepts no liability should this happen. Evaluators will evaluate each bid and Lots inclusive of both quality and price. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money. Options: Bidders are invited to bid for all or any one lot. Based on the submitted proposals the Authority will take a business decision as to which lot(s) to proceed with to award. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money. Renewal: The Contract will be with a single supplier to commence on system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority's discretion following a review of the service. Human Resource Management System, Duties Management System & Training Administration System & PAYROLL The West Mercia Police & Crime Commissioner (the Authority) invites you to tender for the provision for and implementation of a system that incorporates Human Resources, Duties Management, Training Administration & Payroll. The solution needs to be tried and tested in the policing environment (or equivalent) to minimise any risk of operational impact. The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority's discretion following a review of the service. This extension period shall be subject to: * The organisational requirements of the Authority. * The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period. * The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period. Additional information: The Authority expressly reserves the right to make changes to the tendering timetable and accepts no liability should this happen. Evaluators will evaluate each bid and Lots inclusive of both quality and price. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money. Options: Bidders are invited to bid for all or any one lot. Based on the submitted proposals the Authority will take a business decision as to which lot(s) to proceed with to award. The Authority reserves the right to structure the award of contract to ensure the maximisation of value for money. Renewal: The Contract will be with a single supplier to commence on date of system go live and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority's discretion following a review of the service. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/026734-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Sep 2022 | | Submission deadline | 16 Nov 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | 60 months | ## Values | Field | Value | | --- | --- | | Tender value | £3,500,000 | | Lots value | £7,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST MERCIA POLICE | | Locality | WORCESTER | | Post town | Worcester | | Postcode | WR3 8SP | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire | | ITL 3 | TLG12 Worcestershire CC | | Local authority | Wychavon | | Electoral ward | North Claines & Salwarpe | | Westminster constituency | Droitwich and Evesham | | Delivery location | TLG1 Herefordshire, Worcestershire and Warwickshire | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48450000 - Time accounting or human resources software package - 72261000 - Software support services - 79211110 - Payroll management services ## Release History - 23 Sep 2022 at 14:37 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/026734-2022 ## Notice URLs - http://www.westmercia.police.uk - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=53070&B=BLUELIGHT ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036b19. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-036b19.json.