---
title: "Letting, Management and Maintenance of Domestic Properties within Edinburgh"
ocid: "ocds-h6vhtk-036b40"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036b40"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-036b40.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-036b40.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE CITY OF EDINBURGH COUNCIL"
published: "2023-06-13"
---

# Letting, Management and Maintenance of Domestic Properties within Edinburgh

Buyer: THE CITY OF EDINBURGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-036b40

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## Summary

The City of Edinburgh Council is seeking a service provider to manage and maintain domestic properties in Edinburgh for a period of 4 years, with the possibility of a 3-year extension. The procurement is for property management services and involves letting, management, and maintenance of properties within Edinburgh. The tender is in the award stage, with Umega Lettings & Estate Agents currently being the active supplier awarded a contract worth GBP 10,000,000 signed on 31st May 2023.

This tender opportunity by The City of Edinburgh Council presents a chance for businesses experienced in property management services to expand their operations. Companies specializing in residential property renting, leasing services, and management services would be well-suited to compete. The procurement method is selective, following a competitive procedure with negotiation, providing an opportunity for businesses to demonstrate their expertise in managing and maintaining domestic properties in the real estate sector.

## Notice

Award Notice The City of Edinburgh Council is seeking to procure a suitably experienced service provider to deliver a lettings, management and maintenance services to domestic properties within Edinburgh for a period of 4 years with the option to extend for a further 3 years.

### Lot Information

Lot 1

In 2018 the City of Edinburgh Council (the Council) established two Limited Liability Partnerships (LLP) to own and operate homes for market and mid-market rent. The LLPs are known jointly as Edinburgh Living. Now in the fourth year of operation, with 384 homes let and another 212 being delivered by March 2023 the Council is seeking to procure a Service Provider to undertake the letting, management and maintenance requirements for these homes for a period of 4 years with the option to extend annually for a further three years. The Council will enter into a Service Contract with the Service Provider to deliver core services for Edinburgh Living on the Council's behalf. The Lettings service will cover all services required to let the homes including marketing and allocating homes to tenants as well as arranging tenancy agreements and preparing inventories. Management and Rent Collection will include arrears management, dealing with deposits, issuing regular communications, reporting to Edinburgh Living, liaising and management relationships with other third-party suppliers, managing the day-to-day running of the tenancies and properties, including the handling of complaints or queries and property visits vacant management of homes will be required during void periods and prior to first let. The maintenance services are required to ensure that the homes are in a suitable condition prior to letting, during vacant management and during occupation by a tenant. Reactive Maintenance services include emergency, urgent, routine repairs with Planned Maintenance referring to annual requirements such as annual gas safety checks, gutter cleaning and any other checks required by legislation. In addition, the Planned Maintenance will cover servicing of appliances as required. All work will be required to be completed within set timescales to maintain high levels of customer service and ensure the safety of residents and property. Service providers will be expected to adhere to the Letting Agent Code of Practice (Scotland) Regulations 2016 ("the Code") in the delivery of this Contract. Further information on the scope of service and the procurement process are contained within the Procurement Information Document which will be available for download following a note of interest in this opportunity.

Renewal: There is the option to extend this contract for a further 3 year period. A further contract notice will be required approximately 18-24 months prior to contract expiry.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/016674-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive procedure with negotiation |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Jun 2023 |
| Submission deadline | 26 Oct 2022 |
| Future notice date | Not specified |
| Award date | 30 May 2023 |
| Contract period | Not specified |
| Recurrence | Approximately 18-24 months before contract expiry. |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £10,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE CITY OF EDINBURGH COUNCIL |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH8 8BG |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | UMEGA LETTINGS & ESTATE AGENTS |

## CPV Codes

### Divisions

- 70 - Real estate services

### Codes

- 70210000 - Residential property renting or leasing services
- 70330000 - Property management services of real estate on a fee or contract basis
- 70331000 - Residential property services

## Release History

- 13 Jun 2023 at 09:48 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/016674-2023
- 19 Oct 2022 at 10:53 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/029436-2022
- 26 Sep 2022 at 07:52 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/026796-2022

## Notice URLs

- http://www.edinburgh.gov.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000707860
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-036b40. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-036b40.json.