---
title: "Electronic Care Planning system"
ocid: "ocds-h6vhtk-0373a5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0373a5"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0373a5.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0373a5.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "HAFOD"
published: "2023-10-10"
---

# Electronic Care Planning system

Buyer: HAFOD  
Current stage: Award  
OCID: ocds-h6vhtk-0373a5

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0373a5.json)

## Summary

The buying organisation Hafod, located in Cardiff, United Kingdom, has completed a tender process for an Electronic Care Planning system within the goods category. The implementation aims to address care recording challenges across multiple care homes and services provided by Hafod, improving care delivery oversight and reducing risks. The current procurement stage has progressed to the award phase, with Carebeans Limited being the active supplier awarded the contract on 18th September 2023.

This public procurement opportunity for an Electronic Care Planning system by Hafod presents growth potential for businesses active in software and information systems development, particularly those specializing in system management, real-time operating systems, nursing and patient-administration systems. The tender also offers opportunities for suppliers providing system and support services. Businesses interested in employing quality technical solutions coupled with competitive pricing strategies are well-suited to engage in this procurement process to contribute to the modernisation and efficiency of care services within the Hafod organisation.

## Notice

Hafod is looking to procure an electronic system for Care planning. With over 700 service users across 8 care homes, 3 extra care schemes and additional Domiciliary Care services, keeping and maintaining care records can be a significant challenge.

### Lot Information

Lot 1

Hafod requires an Electronic Care Planning (ECP) system for Hafod's Care services. Currently, no such system exists across Hafod, with care colleagues at different sites using various manual methods to record and review service user data. This presents several challenges (listed below) to the business which increase risks to the business as well as service users. Additionally, the lack of a centralised system means that Hafod currently has little to no operational oversight of the data held within care plans, making it difficult to report on the situation in each home and to make data-driven decisions about care services. The chosen system for this project must address these issues and allow for a streamlined and standardised process for recording service user data, as well as a number of safeguarding solutions to reduce risks. Alongside this, care managers and administrators also face issues around colleague rostering, with many spending significant time manually managing their workforce on various spreadsheets and other documents. The chosen system for this project will also need to include a rostering solution to reduce this burden on managers. The implementation of an ECP system, including colleague management/rostering features, would help address these issues as well as reduce risks to both Hafod's service users and to the business itself. It also aligns with several of Hafod's Strategic aims, including Health and Social Care, Accelerating our Digital Transformation, Decarbonisation and First-Class Governance.

Options: Hafod reserves the right to add or remove users as part of the contract

Renewal: 24 months in 12-month increments

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/029825-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Oct 2023 |
| Submission deadline | 3 Nov 2022 |
| Future notice date | Not specified |
| Award date | 17 Sep 2023 |
| Contract period | Not specified |
| Recurrence | 2027 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £300,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £509,880 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HAFOD |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF43 4LG |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Ferndale and Maerdy |
| Westminster constituency | Rhondda and Ogmore |
| Delivery location | TLL Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CAREBEANS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48627000 - Real-time operating system software package
- 48810000 - Information systems
- 48814000 - Medical information systems
- 48814100 - Nursing information system
- 48814200 - Patient-administration system
- 72212670 - Real time operating system software development services
- 72212781 - System management software development services
- 72250000 - System and support services

## Release History

- 10 Oct 2023 at 12:35 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/029825-2023
- 3 Nov 2022 at 10:17 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/031033-2022
- 17 Oct 2022 at 09:14 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/029116-2022
- 6 Oct 2022 at 15:51 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028162-2022

## Notice URLs

- http://www.sell2wales.gov.uk
- https://www.hafod.org.uk/
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1147

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0373a5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0373a5.json.