---
title: "Records Management and Related Services"
ocid: "ocds-h6vhtk-037428"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-037428"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-037428.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-037428.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "FINANCIAL CONDUCT AUTHORITY"
published: "2023-05-10"
---

# Records Management and Related Services

Buyer: FINANCIAL CONDUCT AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-037428

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-037428)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-037428.json)

## Summary

The Financial Conduct Authority (FCA) has awarded a contract for Records Management and Related Services to The Hill Company Limited. The contract is valued at £6,000,000 and was signed on January 5, 2023. The procurement process was carried out through an open procedure, with a tender ID of CON-22-168. The services will be provided to the FCA's offices in London, Edinburgh, and Leeds, covering document management, archiving, scanning, data storage, and archive destruction.

This tender opportunity presents lucrative prospects for businesses specializing in records management services, document management systems, archiving services, and related areas. Companies with expertise in these fields and the capacity to handle large-scale contracts are well-suited to compete. The contract includes a potential extension period of two years beyond the initial six-year term, offering stability and growth opportunities for the selected supplier.

## Notice

The FCA is seeking to appoint a single supplier in relation to the following requirement. The FCA is establishing a contractual mechanism to provide Records Management and Related Services to the FCA for a period of six years starting from 1 May 2023, with an option to extend for a further period of two years. The supplier will be required to provide Records Management services to the FCA's estate, which currently comprises of offices located at 12 Endeavour Square, Stratford, London E20 1JN where approximately 4,000 staff are located. There are currently separate offices in Edinburgh at Quayside House, 127 Fountainbridge, EH3 9QG and Leeds 6 Queen Street, LS19 6BG. The Contract will be owned and managed by the FCA, with provision for it to be used by itself and any person or company authorised by the FCA to receive the Services including without limitation the Payment Systems Regulator (PSR).

### Lot Information

Lot 1

The FCA is seeking to appoint a single supplier in relation to the following requirement. The FCA is establishing a contractual mechanism to provide Records Management and Related Services to the FCA for a period of six years starting from 1 May 2023, with an option to extend for a further period of two years. The supplier will be required to provide Records Management services to the FCA's estate, which currently comprises of offices located at 12 Endeavour Square, Stratford, London E20 1JN where approximately 4,000 staff are located. There are currently separate offices in Edinburgh at Quayside House, 127 Fountainbridge, EH3 9QG and Leeds 6 Queen Street, LS19 6BG. The Contract will be owned and managed by the FCA, with provision for it to be used by itself and any person or company authorised by the FCA to receive the Services including without limitation the Payment Systems Regulator (PSR).

Renewal: The contract is for a period of six years starting from 1 May 2023, with an option to extend for a further period of 2 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/013387-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 May 2023 |
| Submission deadline | 7 Nov 2022 |
| Future notice date | Not specified |
| Award date | 5 Jan 2023 |
| Contract period | Not specified |
| Recurrence | 72-96 months |

## Values

| Field | Value |
| --- | --- |
| Tender value | £6,000,000 |
| Lots value | £6,000,000 |
| Awards value | Not specified |
| Contracts value | £6,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FINANCIAL CONDUCT AUTHORITY |
| Locality | LONDON |
| Post town | East London |
| Postcode | E20 1JN |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI41 Hackney and Newham |
| Local authority | Newham |
| Electoral ward | Stratford Olympic Park |
| Westminster constituency | Stratford and Bow |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | THE HILL |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 48311100 - Document management system
- 72317000 - Data storage services
- 72512000 - Document management services
- 79995100 - Archiving services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512100 - Archive destruction services

## Release History

- 10 May 2023 at 18:05 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/013387-2023
- 7 Oct 2022 at 18:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028332-2022

## Notice URLs

- http://www.fca.org.uk
- https://fca.delta-esourcing.com
- https://fca.delta-esourcing.com/delta/viewNotice.html?noticeId=771199747
- https://www.delta-esourcing.com/tenders/UK-UK-London:-Records-management./QEPGPW484W

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-037428. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-037428.json.