--- title: "NHDC 202209-04 Shared Waste Garden Waste Permit Provision" ocid: "ocds-h6vhtk-037487" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-037487" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-037487.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-037487.json" source: "Find A Tender Service" current_stage: "Award" buyer: "NORTH HERTFORDSHIRE DISTRICT COUNCIL" published: "2022-12-08" --- # NHDC 202209-04 Shared Waste Garden Waste Permit Provision Buyer: NORTH HERTFORDSHIRE DISTRICT COUNCIL Current stage: Award OCID: ocds-h6vhtk-037487 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-037487) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-037487.json) ## Summary The North Hertfordshire District Council has awarded the contract for the "NHDC 202209-04 Shared Waste Garden Waste Permit Provision" to Euro Labels Ltd. This procurement process falls under the services category with a focus on printing and delivery services. The contract, valued at £300,000 GBP, involves providing design, print, postage, and data management services for garden waste permits in East and North Herts Shared waste service. The contract duration is 3 years, and key features include the need for Fair Trade options and sustainability considerations. The Council aims to enhance its garden waste service through this contract. This tender by the North Hertfordshire District Council presents an opportunity for businesses in the printing and delivery services industry to provide innovative solutions for garden waste permit provision. Companies experienced in secure data management, printing, and timely delivery services would be well-suited to compete for this contract. The Council's requirements include a cloud/web-based tracking system, sustainability practices, and a focus on meeting residents' needs efficiently. Businesses with a commitment to quality, timely delivery, and environmental sustainability could leverage this opportunity for growth and collaboration with the Council. ## Notice The Council is seeking tenders from suitably qualified and experienced potential contractors to provide the design, supply, print, postage and data management of its garden waste service permits for East and North Herts Shared waste service. The contract will be over a period of 3 years and is estimated to be in the region of PS300,000 exclusive of VAT. The service required by the Council broadly comprises:-The design, print and postage of East and North Herts Councils garden waste permits. As well as the permit sticker, we will require residents to be provided with a copy of their terms and conditions and a welcome letter. There is also a requirement for data management and the ability for the client to be able to generate reports on stickers issued and to also identify when a sticker is to be received or was posted. The Council welcomes Fair Trade options. ### Lot Information Lot 1 The Council is seeking tenders from suitably qualified and experienced potential contractors to provide the design, supply, print, postage and data management of its garden waste service permits for East and North Herts Shared waste service. The contract will be over a period of 3 years and is estimated to be in the region of PS300,000 exclusive of VAT. The service required by the Council broadly comprises:-The design, print and postage of East and North Herts Councils garden waste permits. As well as the permit sticker, we will require residents to be provided with a copy of their terms and conditions and a welcome letter. There is also a requirement for data management and the ability for the client to be able to generate reports on stickers issued and to also identify when a sticker is to be received or was posted. The Council welcomes Fair Trade options.The service process must include as mandatory requirements: (for each authority)1. The ability to load subscribers details via excel spread sheet or API link for the provision of the permit, this should be a secure system to ensure privacy 2. Storing of the address details and the number of stickers requested in a system that can be used to "search" for issued stickers and prevent duplication.3. The Supplier to provide and print the stickers, with an optional welcome letter and operational terms and conditions decided each year in advance.4. The Supplier to deliver the sticker and additional correspondence to residents (in an agreed marked envelope)5. The sticker and correspondence to be delivered within a maximum of 10 calendar days (including non-working days)6. Provision of a new design for each authorities subscription year, to ensure that stickers can be differentiated between subscription years. 7. System in place to prevent the duplication of stickers to reduce errors.The Supplier is to print the stickers and post them out to the residents. Provide a cloud/web based tracking systems, that the Council is able to access, is required to enable the process to be monitored. The tracking system should contain all information about orders including:* Status of the order* The ability for the councils to order replacement sticker packs (if sticker is reported as not received or damaged)* The ability to produce management reports and relevant performance data about who has received a sticker and when* Unlimited log-ins provided with user training and telephone support for the council to use the cloud/web based tracking systemIn order to meet the councils sustainability agenda we would expect that paper is either made from recycled sources or Forest Stewardship certified sources and non-bleached. The pack to be received by resident within 10 calendar days of their order being placed. Options: The following additional options have been defined. Details of these can also be found in the pricing document and will not be scored.* Additional posted standardised letter (double sided - black ink only) to customers per 1,000* Email to customers per 1,000* The annual design of the sticker and associated proofs until a final version is signed off. * Cost for API link to be provided for automated loading (this may not be taken up at the commencement of the contract)* Additional letters (by post) per 1,000, this would be for a doubled sided print of A4 black in only and include postage and envelope. * Cost of a 2-page T&Cs document ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/034799-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Dec 2022 | | Submission deadline | 18 Nov 2022 | | Future notice date | Not specified | | Award date | 8 Dec 2022 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £300,000 | | Lots value | £300,000 | | Awards value | Not specified | | Contracts value | £300,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | NORTH HERTFORDSHIRE DISTRICT COUNCIL | | Locality | LETCHWORTH GARDEN CITY | | Post town | Stevenage | | Postcode | SG6 3JF | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH26 North and East Hertfordshire | | Local authority | North Hertfordshire | | Electoral ward | Letchworth South West | | Westminster constituency | North East Hertfordshire | | Delivery location | TLH23 Hertfordshire CC | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | EURO LABELS | ## CPV Codes ### Divisions - 48 - Software package and information systems - 64 - Postal and telecommunications services - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48311100 - Document management system - 64112000 - Postal services related to letters - 79800000 - Printing and related services - 79823000 - Printing and delivery services - 79824000 - Printing and distribution services ## Release History - 8 Dec 2022 at 13:47 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/034799-2022 - 10 Oct 2022 at 17:18 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028475-2022 ## Notice URLs - http://www.north-herts.gov.uk - http://www.north-herts.gov.uk/ - http://www.supplyhertfordshire.uk - http://www.supplyhertfordshire.uk/ - https://www.cedr.com/contact-us/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-037487. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-037487.json.