---
title: "VTN 703880450-HRIS SUPPORT AND MAINTENANCE"
ocid: "ocds-h6vhtk-03748f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03748f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03748f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03748f.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "MINISTRY OF DEFENCE"
published: "2022-10-10"
---

# VTN 703880450-HRIS SUPPORT AND MAINTENANCE

Buyer: MINISTRY OF DEFENCE  
Current stage: Award  
OCID: ocds-h6vhtk-03748f

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03748f)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03748f.json)

## Summary

The Ministry of Defence has awarded a contract for HRIS support and maintenance to KDS Supernova Business Solutions & Consulting Ltd. The procurement falls under the 'services' category and involves providing ongoing support for the Human Resource Information System in Cyprus. The procurement method was 'limited', with the rationale being the need for a single source contract due to technical reasons. The contract, valued at 225,000 GBP, was signed on 10th October 2022.

This tender presents an opportunity for businesses providing IT services to engage in ongoing support and maintenance projects. Companies with expertise in IT services, particularly in consulting, software development, and software support, would be well-suited to provide such services. The contract includes multiple irrevocable option periods, creating potential for long-term business relationships and revenue growth for successful bidders.

## Notice

Human Resource Information System (HRIS) - to support and maintain the current HRIS system with its payroll, MIS and limited operational HR functionality . Support and maintenance includes Republic of Cyprus regulatory changes and continued development of the current system.

### Lot Information

Lot 1

In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with Regulation 32(b)(ii) of the PCR 2015 because competition is absent for Technical Reasons.

Options: 2 (two) 1 (one) year (or parts thereof) irrevocable option periods are included in this requirement

### Procurement Information

The Secretary of State for Defence intends to award a single source contract for up to 3 years plus two option single years up to a maximum total contract duration of 5 years to KDS Supernova Business Solutions & Consulting Ltd for the provision of British Forces Cyprus (BFC) Human Resources IT System (HRIS) maintenance, support and development. In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with Regulation 32(b)(ii) of the PCR 2015 because competition is absent for Technical Reasons. The HRIS system is run on a System Applications and Products in Data Processing (SAP) application which is operated through prepaid Software User licences from the current SAP accredited supplier KDS Supernova Business Solutions & Consulting Ltd. It has been customised based on British Forces Cyprus (BFC) requirements to account for a range of employee terms and conditions. It is intended to let a single source contract with the current supplier to include, as a deliverable, the process by which information will be transferred from the Contractor to the Authority without the risk of a capability loss. It is critical, given the technical business, continuity risks, that HRIS remains operational at all times and the the contract is let single source on this occasion, mitigating the risks as described above. The new contract will ensure technical data will be captured and regularised for future contract processes. This notice is not a request for expressions of interest so please do not apply to tender. This notice advises that the Authority has decided to negotiate a contract to be let in late 2022 on a single source basis and is published for reasons of transparency.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/028485-2022 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Oct 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 9 Oct 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £225,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MINISTRY OF DEFENCE |
| Locality | EPISKOPI |
| Post town | Not specified |
| Postcode | 4 620 |
| Country | Not specified |
| ITL 1 | Not specified |
| ITL 2 | Not specified |
| ITL 3 | Not specified |
| Local authority | Not specified |
| Electoral ward | Not specified |
| Westminster constituency | Not specified |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KDS SUPERNOVA BUSINESS SOLUTIONS & CONSULTING |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 10 Oct 2022 at 21:46 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/028485-2022

## Notice URLs

- https://www.contracts.mod.uk/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03748f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03748f.json.