--- title: "Digital Inbound and Outbound Mail Services" ocid: "ocds-h6vhtk-03750f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03750f" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03750f.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03750f.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "LONDON BOROUGH OF LAMBETH" published: "2022-10-12" --- # Digital Inbound and Outbound Mail Services Buyer: LONDON BOROUGH OF LAMBETH Current stage: Tender OCID: ocds-h6vhtk-03750f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03750f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03750f.json) ## Summary The London Borough of Lambeth is currently seeking digital inbound and outbound mail services for various council operations. The procurement is for a 3-year contract with two possible 1-year extensions, totalling £6,120,000. The services include a hybrid mail solution integrating digital and physical post services, along with regulatory compliance and financial saving initiatives. The deadline for submissions is 16th November 2022. This tender opportunity by the London Borough of Lambeth offers businesses in the electronic mail services industry a chance to provide innovative and cost-effective solutions. Companies specializing in hybrid mail services, software packages, and postal services would be well-suited to compete. The procurement method is an open procedure, with electronic and written submission methods accepted, creating a fair opportunity for interested businesses to showcase their expertise. ## Notice Lambeth Council is seeking an innovative and cost-effective hybrid mail solution for both inbound and outbound mail, capable of fulfilling a broad range of requirements across various council services. The Council requires an integrated solution covering both Inbound and Outbound Mail services to be delivered as part of a single contract. The contract is expected to be for an initial term of 3 years with 2 options to extend by a further year each (3 + 1 + 1). The estimated contract value over the maximum term is PS6,120,000 (inclusive of VAT). ### Lot Information Lot 1 Lambeth Council is seeking an innovative and cost-effective hybrid mail solution for both inbound and outbound mail, capable of fulfilling a broad range of requirements across various council services. The Council requires an integrated solution covering both Inbound and Outbound Mail services to be delivered as part of a single contract. The Council seek to procure a solution that will deliver the following outcomes: * Digital and physical (hybrid) inbound post solutions including digital sortation * Integrate with Council applications aligned with legislative and Council processes e.g., Electoral Sservices, Registrars etc. * Administer and manage Royal Mail services such as PO boxes, redirections, and licenses for the Council * Digital and physical outbound post solutions including registered, recorded, and special deliveries, large mail outs, options for brochures and inserts. * To provide full audit and management information, including a live dashboard * To have a clear and transparent cost and process for request for changes * Delivery of the Contract to time, specification, and budget * Governance and regular contract meetings * A commitment to the delivery of financial savings through contract innovations and mutually beneficial cost saving initiatives including QR and barcoding innovation * Contribute to the Councils Responsible Procurement/Social Value Priorities The contract is expected to be for an initial term of 3 years with 2 options to extend by further year each (3 + 1 + 1). The estimated contract value over the maximum term is PS6,120,000 (inclusive of VAT). Options: The contract will be for 3 years with the option of 2 possible extensions of 1 year each (3 + 1 + 1), as set out in the Contract Terms. The option to extend is at the Council's discretion. Renewal: The contract will be for 3 years with the option of 2 possible extensions of 1 year each (3 + 1 + 1), as set out in the Contract Terms. The option to extend is at the Council's discretion. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/028694-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Oct 2022 | | Submission deadline | 16 Nov 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £6,120,000 | | Lots value | £6,120,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LONDON BOROUGH OF LAMBETH | | Locality | LONDON | | Post town | South West London | | Postcode | SW2 1RW | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI45 Lambeth | | Local authority | Lambeth | | Electoral ward | Brixton Acre Lane | | Westminster constituency | Clapham and Brixton Hill | | Delivery location | TLI45 Lambeth | ## CPV Codes ### Divisions - 22 - Printed matter and related products - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 48 - Software package and information systems - 60 - Transport services (excl. Waste transport) - 64 - Postal and telecommunications services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 22000000 - Printed matter and related products - 30131000 - Mailroom equipment - 30131500 - Mail opening machines - 30131600 - Mail sealing machines - 30132100 - Mail-sorting equipment - 30133000 - Mailing equipment - 30133100 - Bulk-mailing equipment - 48000000 - Software package and information systems - 48223000 - Electronic mail software package - 60160000 - Mail transport by road - 64000000 - Postal and telecommunications services - 64110000 - Postal services - 64121100 - Mail delivery services - 64216120 - Electronic mail services - 72212223 - Electronic mail software development services - 72412000 - Electronic mail service provider - 79571000 - Mailing services - 79811000 - Digital printing services - 79824000 - Printing and distribution services - 79999100 - Scanning services ## Release History - 12 Oct 2022 at 12:37 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028694-2022 ## Notice URLs - http://www.lambeth.gov.uk - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=53738&B=LBLAMBETH - https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/18 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03750f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03750f.json.