---
title: "Hardship and Cost of Living Data Processing and Provision"
ocid: "ocds-h6vhtk-037621"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-037621"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-037621.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-037621.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE"
published: "2022-10-17"
---

# Hardship and Cost of Living Data Processing and Provision

Buyer: FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE  
Current stage: Award  
OCID: ocds-h6vhtk-037621

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-037621)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-037621.json)

## Summary

The Foreign Commonwealth and Development Office has awarded a contract for the provision of 'Hardship and Cost of Living Data Processing and Provision' services. This procurement falls under the 'services' category in the data-processing services industry. The procurement method used was an 'Award procedure without prior publication of a call for competition'. The contract value is 0.1 GBP, with the contract signed on 31st August 2022. The contracting authority justified the award under Regulation 72 of PCR 2015 due to technical reasons and alignment requirements with existing systems.

This contract presents an opportunity for businesses in the data-processing services sector, particularly those experienced in data preparation and collection. Companies with expertise in delivering complex data solutions within the UK would be well-suited for this tender. The contract with the Foreign Commonwealth and Development Office aims to calculate Cost of Living Allowances and Hardship Allowances for overseas staff, providing a unique opportunity for businesses adept at managing such specialised data processing requirements.

## Notice

The data gathered in this exercise is used to calculate Cost of Living Allowances (COLA) and forms part of the calculation for the Hardship Allowance that the FCDO provides to its staff serving overseas.

### Lot Information

Lot 1

The data gathered in this exercise is used to calculate Cost of Living Allowances (COLA) and forms part of the calculation for the Hardship Allowance that the FCDO provides to its staff serving overseas. Additional information: The value of the contract extension is below OJEU threshold.

### Procurement Information

PCR 2015 Regulation 72 allows the contracting authority to modify contracts where the relevant criteria are met, and we meet the following criteria for Regulation 72(1) (b) to apply: * a change of contractor cannot be made for technical reasons, specifically the requirement of interoperability with existing equipment and services; This is critical during a time of transition as the contracting authority works to align FCDO staff terms and conditions and merge two, distinct finance and HR systems and payrolls into one, necessitating several phased changes in the format of data required. This transition requires the current supplier to amend their prior work, specifically two existing sets of data, in order to deliver the required interim solution - this currently represents several months of close working by the FCDO and the supplier. Furthermore, the FCDO has an established methodology for calculating allowances which takes account of a myriad of factors, such as the routine provision of accommodation overseas, and makes our requirements unique compared to other organisations using this type of data. * a change of contractor would cause significant inconvenience; A change in supplier would negatively impact the alignment timetable and push delivery of a single set of allowances further to the right as any new supplier would need to develop three sets of data from a standing start in order to meet FCDO requirements. Additionally, the supplier is already familiar with FCDO policies and methodologies whilst being accustomed to making changes at pace when circumstances dictate. It is this flexibility and responsiveness which makes the supplier pivotal in our plans to modernise the FCDO's overseas allowances offer, whilst giving us the option of extending these beyond the organisation as and when required. * and the increase in price does not exceed 50% of the value of the original contract. The value of the contract extension is below OJEU threshold and does not exceed 50% of the value of the original contract. Separately, the original contract did signal the intention for provision for a time extension, albeit this did not set out the scope and nature of a possible extension.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/029106-2022 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Oct 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 30 Aug 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1A 2AH |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ECA INTERNATIONAL |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72310000 - Data-processing services
- 72312100 - Data preparation services
- 72314000 - Data collection and collation services

## Release History

- 17 Oct 2022 at 08:23 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/029106-2022

## Notice URLs

- https://fcdo.bravosolution.co.uk/web/login.html
- https://www.gov.uk/government/organisations/foreign-commonwealth-development-office

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-037621. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-037621.json.