---
title: "Spencer Academies Trust ~ Cleaning Tender"
ocid: "ocds-h6vhtk-037d31"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-037d31"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-037d31.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-037d31.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SPENCER ACADEMIES TRUST"
published: "2023-07-20"
---

# Spencer Academies Trust ~ Cleaning Tender

Buyer: SPENCER ACADEMIES TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-037d31

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## Summary

The Spencer Academies Trust has completed the award process for a contract titled "Cleaning Tender" within the services category. The Trust, located in the East Midlands region, specifically in Nottingham and Derby areas, seeks a comprehensive cleaning service provider for its academies catering to Primary, Secondary, and Sixth Form students. The contract, valued at £11,075,520, involves daily and periodic cleaning services and is set to commence on 1st September 2023 for an initial three-year term, with potential extensions. The procurement method was selective, utilising a restricted procedure.

This tender presents an opportunity for cleaning service providers, particularly those experienced in the education sector and with a strong operational base in the East Midlands, to secure a long-term contract with the Spencer Academies Trust. Successful contractors will need to demonstrate expertise in meeting detailed contract specifications, proactive contract management, and adherence to financial constraints. The Trust's anticipated growth in the number of academies under its umbrella further extends business opportunities within the contract scope, requiring high-quality services and innovative approaches to cleaning provision.

## Notice

The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for Spencer Academies Trust. The Spencer Academies Trust is a high performance, regional multi-academy trust, whose Academies are situated within the East Midlands, predominantly throughout the Nottingham and Derby area. As result the Academies educate Primary, Secondary and Sixth Form students across diverse city and rural communities.

### Lot Information

Lot 1

The Trust is seeking a suitably experienced contractor who has current experience of working with the education sector, within suitable establishments to demonstrate the knowledge and understanding of contracts of a similar size and nature. Ideally the successful contractor will have a strong operational base within the East Midlands, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term. The scope of the contract covers term time daily cleaning within the schools, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the Schools and their buildings to ensure they are suitably prepared for the beginning of each academic term. Initiative and innovation will be welcomed for the provision of cleaning services within the Client's facilities. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The requirement of the Schools and Trust is that the successful contractor provides a clean and functioning premises, as per the specification, that is fit for purpose at all times through delivering the guaranteed level of input hours. As part of that requirement the successful contractor is to be proactive in the management of the contract with open lines of communication. That communication must include frequent and proactively provided management information. TUPE is expected to apply and it is anticipated that some employees may be members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor would be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period. The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team the Spencer Academies Trust on the contract performance. The contract will commence on 01 September 2023 for an initial contract period of three years, with the option to extend the contract for a further three 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract. The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided. The Trust is expected to grow in the number of Academies becoming part of the Trust during this contract period, and the provision of cleaning services within these Academies when they have joined the Trust may fall under the scope of this contract. The successful Supplier will be expected to provide this service within these Academies using the same costing model, ratios etc that they applied to their successful tender submission for the Trust at the point of tender submission. See SQ document for more details. Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/P4E734J4C7

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/020996-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Jul 2023 |
| Submission deadline | 2 Dec 2022 |
| Future notice date | Not specified |
| Award date | 29 May 2023 |
| Contract period | 31 Aug 2023 - 31 Aug 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £15,000,000 |
| Lots value | £15,000,000 |
| Awards value | Not specified |
| Contracts value | £11,075,520 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SPENCER ACADEMIES TRUST |
| Locality | NOTTINGHAM |
| Post town | Nottingham |
| Postcode | NG9 7EW |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF16 South Nottinghamshire |
| Local authority | Broxtowe |
| Electoral ward | Stapleford South West |
| Westminster constituency | Broxtowe |
| Delivery location | TLF1 Derbyshire and Nottinghamshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CLEANTEC SERVICES |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90919300 - School cleaning services

## Release History

- 20 Jul 2023 at 15:05 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/020996-2023
- 28 Oct 2022 at 11:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/030497-2022

## Notice URLs

- http://satrust.com/
- https://litmustms.co.uk/delta/viewNotice.html?noticeId=797002190
- https://litmustms.co.uk/respond/P4E734J4C7
- https://litmustms.co.uk/tenders/UK-UK-Nottingham:-School-cleaning-services./P4E734J4C7

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-037d31. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-037d31.json.