---
title: "Hosted Electronic Solution for the Administration of Disclosure and Barring Service"
ocid: "ocds-h6vhtk-037dec"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-037dec"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-037dec.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-037dec.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "OLDHAM COUNCIL"
published: "2022-11-01"
---

# Hosted Electronic Solution for the Administration of Disclosure and Barring Service

Buyer: OLDHAM COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-037dec

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## Summary

The Oldham Council, on behalf of Greater Manchester Combined Authorities (GMCA), has initiated a tender process with ID DN640172 for a Hosted Electronic Solution for the Administration of Disclosure and Barring Service. This procurement falls under the business services category and involves engaging an e-Broker to facilitate DBS checks electronically, serving various authorities within the GMCA. The contract is led by Oldham Council, covering multiple authorities in the Greater Manchester area. The procurement stage is active, and the deadline for submissions is 1st December 2022.

This tender presents an opportunity for businesses providing electronic solutions and services related to DBS checks to engage with multiple local authorities within the Greater Manchester area. Companies specializing in system requirements, contract management, customization, GDPR compliance, and social value delivery would be well-suited to compete in this open procedure tender. The contract period spans from 25th February 2023 to 24th February 2025, with potential renewal options included, creating a stable opportunity for successful bidders to provide long-term service to the participating authorities.

## Notice

GMCA Members are seeking to engage an e-Broker to facilitate the administration of DBS checks electronically via a hosted solution. GMCA members each provide a DBS checking service to all areas within their authorities, including schools and licensing. In addition, the GMCA members operate an Umbrella Body Service for DBS checks for volunteers and other third party organisations/individuals. Typical DBS processes for organisations within GMCA involve but not limited to the following: * Identity verification for new staff (sometimes this will be done by the recruiting manager at interview). For existing staff and umbrella body checks, identity verification is carried out by the service requesting the check * Route 2 checks, if required, are conducted by external providers * Resolving errors and/or queries on completed application forms * Invoicing, receiving and recording payment (for schools and umbrella body service clients) * Recording full details of each application * Forwarding applications to the DBS * Applications for new starters are tracked on the DBS website * The applicant takes the disclosure to the recruiting manager * Manager/HR initiates rechecks * Full administration of the DBS update Service to enable regular checks on existing employees. * Requirement for support when re registering with Ministry of Justice as a registered body

### Lot Information

Lot 1

The contract is led by Oldham Council. The following 12 Authorities have fully committed to the solution and their anticipated requirements under the contract are included in the pricing schedule: * Blackpool Council * Blackburn with Darwen Council * Bury Council * Bolton Council * Oldham Council * Rochdale Council * Salford Council * Tameside Council * Trafford Council * Wigan Council * Manchester City Council * Greater Manchester Fire & Rescue Service Please note Cheshire East and Warrington Borough Council could also potentially be joining at a later date. Stockport Council have also been included should they wish to use the contract. The number of DBS checks per year across the authorities is circa 29,000 but does not include schools, licensing, volunteers and external clients.

Renewal: The initial contract period is for 2 years and built into the contract are two optional extension periods of 1 year each (1+1 optional years).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/030765-2022 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Nov 2022 |
| Submission deadline | 1 Dec 2022 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 25 Feb 2023 - 24 Feb 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,240,000 |
| Lots value | £2,240,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | OLDHAM COUNCIL |
| Additional buyers | BLACKBURN WITH DARWEN COUNCIL; BLACKPOOL COUNCIL; BOLTON COUNCIL; BURY COUNCIL; CHESHIRE EAST COUNCIL; GREATER MANCHESTER COMBINED AUTHORITIES; MANCHESTER CITY COUNCIL; ROCHDALE BOROUGH COUNCIL; SALFORD COUNCIL; STOCKPORT COUNCIL; TAMESIDE COUNCIL; TRAFFORD COUNCIL; WARRINGTON BOROUGH COUNCIL; WIGAN COUNCIL |
| Locality | OLDHAM |
| Post town | Oldham |
| Postcode | OL1 1UT |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD3 Greater Manchester |
| ITL 3 | TLD37 Greater Manchester North East |
| Local authority | Oldham |
| Electoral ward | Coldhurst |
| Westminster constituency | Oldham West, Chadderton and Royton |
| Delivery location | TLD3 Greater Manchester |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48900000 - Miscellaneous software package and computer systems
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
- 79600000 - Recruitment services

## Release History

- 1 Nov 2022 at 09:50 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/030765-2022

## Notice URLs

- http://www.oldham.gov.uk/
- https://www.blackburn.gov.uk/
- https://www.blackpool.gov.uk/home.aspx
- https://www.bolton.gov.uk/
- https://www.bury.gov.uk/
- https://www.cheshireeast.gov.uk/home.aspx
- https://www.greatermanchester-ca.gov.uk/
- https://www.manchester.gov.uk/
- https://www.rochdale.gov.uk/
- https://www.salford.gov.uk/
- https://www.stockport.gov.uk/
- https://www.tameside.gov.uk/
- https://www.the-chest.org.uk/
- https://www.trafford.gov.uk/Home.aspx
- https://www.warrington.gov.uk/
- https://www.wigan.gov.uk/index.aspx

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-037dec. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-037dec.json.