---
title: "22-55 Student Records System"
ocid: "ocds-h6vhtk-037f15"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-037f15"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-037f15.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-037f15.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF WOLVERHAMPTON ENTERPRISE LIMITED"
published: "2022-11-04"
---

# 22-55 Student Records System

Buyer: UNIVERSITY OF WOLVERHAMPTON ENTERPRISE LIMITED  
Current stage: Award  
OCID: ocds-h6vhtk-037f15

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## Summary

The University of Wolverhampton Enterprise Limited has awarded a contract for the "22-55 Student Records System" to Tribal Education Ltd. The procurement process was conducted through a limited award procedure without prior publication. This contract renewal involves the provision of infrastructure, servers, networks, and licenses for the student record platform. The total contract value is £5,030,165 GBP, signed on 3rd November 2022. The University's specific business processes rely on the existing system due to its customisable nature, unique integrations, and staff expertise.

This tender creates opportunities for businesses offering industry-specific software packages and services related to student record systems. Companies with expertise in database and operating software, as well as system integrations, would be well-suited to compete in similar procurements. The University's emphasis on stability and system reliability presents a niche market for suppliers capable of meeting the unique technical requirements and complexities associated with the University's operations.

## Notice

The University uses Tribal Education Ltd for its student record platform - including providing the infrastructure (servers, networks, licences etc.). This is a contract renewal with Tribal Education Ltd for the integrated solution.

### Lot Information

Lot 1

We are implementing a contract renewal for our Student Record System, infrastructure and associated software. This facility is provided by Tribal Education Ltd. The Student Record System and infrastructure is a critical business system and is technically vital in delivering the University's core business of teaching, learning, and assessment. Additional information: Contract awarded for 4 year plus optional 12 month extension

### Procurement Information

Context: We are implementing a contract renewal for our Student Record System, infrastructure and associated software. This facility is provided by Tribal Education Ltd. The Student Record System and infrastructure is a critical business system and is technically vital in delivering the University's core business of teaching, learning, and assessment. Rationale for award: University-specific implementation: The University operates specific and unique business processes that are in the medium-term reliant on the operation of SITS due to its customisable nature. There are currently no other vendors offering a technical software solution that would support the University's unique processes without major upheaval and significant investment to the University, Processes, operating activities, staff and Students. The system is critical to the University's relationship with students; and any change will have considerable impact on the student experience. The University is going through a period of significant change at the current time, any further changes to systems and software whilst there are other uncertainties, would not be prudent at the present time especially as the University's priority is to ensure a reasonable level of stability for users across the board. System integrations: SITS integrates with a variety of key other systems that ensure operation of the organisation's business critical activities. Any change to the SITS provision will also impact the interoperability with other existing solutions. These complex integrations cover a range of service areas - such integrations would need entirely reconfiguring to avoid University operations ceasing and impacting on staff and the student experience. Integration failures will result in significant disruption to operations, and will directly impact the University's key stakeholders (both students and staffs) through a loss of service. Staffing skills and knowledge: The University has hundreds of active SITS users who, over a long period of time, have acquired extensive knowledge, skills, and expertise in its use. There is a considerable cost and risk implication of retraining staff in order to avoid significant disruption to business operations. Maintaining University operations: The migration to a new student record system is one of the most significant IT projects any university can undertake, and as such the timeline for doing so is envisaged as being a minimum of 3 years (from planning to implementation), the project will also involve considerable investment of human and financial resource. Given this, the cost of change and resource intensive complexity for the significantly embedded system would outweigh the service benefits and cost advantage of implementing a new solution at the present time.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/031193-2022 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Nov 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 3 Nov 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £5,030,165 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF WOLVERHAMPTON ENTERPRISE LIMITED |
| Locality | WOLVERHAMPTON |
| Post town | Wolverhampton |
| Postcode | WV1 1LY |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG39 Wolverhampton |
| Local authority | Wolverhampton |
| Electoral ward | St Peters |
| Westminster constituency | Wolverhampton West |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TRIBAL EDUCATION |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48100000 - Industry specific software package
- 48600000 - Database and operating software package

## Release History

- 4 Nov 2022 at 10:55 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/031193-2022

## Notice URLs

- http://www.wlv.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-037f15. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-037f15.json.