{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-037f2c-2026-05-20T12:50:53+01:00", "date": "2026-05-20T12:50:53+01:00", "ocid": "ocds-h6vhtk-037f2c", "initiationType": "tender", "tender": { "id": "DN669177", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Housing Management and Property Management System", "status": "complete", "classification": { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, "mainProcurementCategory": "goods", "description": "Housing Management Software System Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a Housing Management Software System to cover all the main elements of the business including voids and lettings, rent arrears and tenancy management, repairs and asset management, customer portal and homelessness and housing advice. Swindon Borough Council has just over 10,000 units of accommodation and over 7,000 households on the waiting list. 40,000 repairs are undertaken each year. Over 500 staff use the housing software on a daily basis The initial contract term will be for 7 years with an option to extend for a further 3 x 1 years for a potential total contract term of 10 years as stated in the ITT documents.", "lots": [ { "id": "1", "description": "Housing Management Software System to cover all the main elements of the business including voids and lettings, rent arrears and tenancy management, repairs and asset management, customer portal and homelessness and housing advice.Swindon Borough Council has just over 10,000 units of accommodation and over 7,000 households on the waiting list. 40,000 repairs are undertaken each year. Over 500 staff use the housing software on a daily basis. The initial contract term is for 7 years with an option to extend for a further 3 x 1 years for a potential total contract term of 10 years.", "contractPeriod": { "durationInDays": 3600 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "options": { "description": "The initial contract term is 7 years with the option to extend for a further 3 x 1 years, up to 10 years in total." }, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Functional", "type": "quality", "description": "50%" }, { "name": "Technical", "type": "quality", "description": "5%" }, { "name": "Implementation", "type": "quality", "description": "5%" }, { "name": "Support and Maintenance", "type": "quality", "description": "5%" }, { "name": "Demonstrations", "type": "quality", "description": "5%" }, { "name": "Finance", "type": "quality", "description": "4%" }, { "name": "Social Value", "type": "quality", "description": "1%" }, { "type": "price", "description": "25%" }, { "name": "Quality - Functional", "type": "quality", "description": "54%" }, { "name": "Quality - Technical", "type": "quality", "description": "4%" }, { "name": "Quality - Technical Walkthrough", "type": "quality", "description": "1%" }, { "name": "Quality - Implementation", "type": "quality", "description": "5%" }, { "name": "Quality - Implementation Plan", "type": "quality", "description": "5%" }, { "name": "Quality - Finance", "type": "quality", "description": "3%" }, { "name": "Quality - Support and Maintenance", "type": "quality", "description": "4%" }, { "name": "Quality - Demo", "type": "quality", "description": "4%" }, { "name": "Quality - Social Value", "type": "quality", "description": "1%" }, { "name": "Quality - System and Information", "type": "quality", "description": "4%" }, { "type": "price", "description": "15%" } ] }, "title": "Housing Management and Property Management System" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48300000", "description": "Document creation, drawing, imaging, scheduling and productivity software package" }, { "scheme": "CPV", "id": "48600000", "description": "Database and operating software package" }, { "scheme": "CPV", "id": "48800000", "description": "Information systems and servers" }, { "scheme": "CPV", "id": "48900000", "description": "Miscellaneous software package and computer systems" }, { "scheme": "CPV", "id": "70333000", "description": "Housing services" }, { "scheme": "CPV", "id": "72268000", "description": "Software supply services" }, { "scheme": "CPV", "id": "75123000", "description": "Administrative housing services" } ], "deliveryAddresses": [ { "region": "UKK14" }, { "region": "UKK14" }, { "region": "UKK14" }, { "region": "UKK14" } ], "relatedLot": "1" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.supplyingthesouthwest.org.uk", "documents": [ { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "contractTerms": { "performanceTerms": "In the Procurement documents." }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2022-12-07T14:00:00Z" }, "submissionTerms": { "languages": [ "en" ] }, "awardPeriod": { "startDate": "2022-12-07T14:00:00Z" }, "bidOpening": { "date": "2022-12-07T14:00:00Z" }, "hasRecurrence": false, "techniques": { "frameworkAgreement": { "periodRationale": "The initial contract term is for 7 years with an option to extend for a further 3 x 1 years for a potential total contract term of 10 years." } } }, "parties": [ { "id": "GB-FTS-24416", "name": "Swindon Borough Council", "identifier": { "legalName": "Swindon Borough Council" }, "address": { "streetAddress": "Civic Offices, Euclid Street", "locality": "Swindon", "region": "UKK14", "postalCode": "SN1 2JH", "countryName": "United Kingdom" }, "contactPoint": { "name": "Ms Arlene Griffin", "email": "AGriffin@swindon.gov.uk", "url": "http://www.supplyingthesouthwest.org.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.swindon.gov.uk/", "buyerProfile": "http://www.swindon.gov.uk/", "classifications": [ { "id": "REGIONAL_AUTHORITY", "scheme": "TED_CA_TYPE", "description": "Regional or local authority" }, { "id": "01", "scheme": "COFOG", "description": "General public services" } ] } }, { "id": "GB-FTS-2608", "name": "Swindon Borough Council", "identifier": { "legalName": "Swindon Borough Council" }, "address": { "locality": "Swindon", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-763", "name": "Swindon Borough Council", "identifier": { "legalName": "Swindon Borough Council" }, "address": { "streetAddress": "Swindon Borough Council, Civic Offices, Euclid Street", "locality": "Swindon", "region": "UKK14", "postalCode": "SN1 2JH", "countryName": "United Kingdom" }, "contactPoint": { "name": "Andrew McDonald", "telephone": "+44 1793464387", "email": "almcdonald@swindon.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.swindon.gov.uk/", "buyerProfile": "http://www.swindon.gov.uk/", "classifications": [ { "id": "REGIONAL_AUTHORITY", "scheme": "TED_CA_TYPE", "description": "Regional or local authority" }, { "id": "01", "scheme": "COFOG", "description": "General public services" }, { "id": "06", "scheme": "COFOG", "description": "Housing and community amenities" } ] } }, { "id": "GB-FTS-95157", "name": "NEC Software Solutions UK Limited", "identifier": { "legalName": "NEC Software Solutions UK Limited" }, "address": { "streetAddress": "BizSpace, 1st Floor, iMex Centre, 575-599 Maxted Road,", "locality": "Hemel Hempstead, Hertfordshire", "region": "UKK14", "postalCode": "HP2 7DX", "countryName": "United Kingdom" }, "contactPoint": { "email": "psbidmgmt@necsws.com" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-23605", "name": "Swindon Borough Council", "identifier": { "legalName": "Swindon Borough Council" }, "address": { "locality": "Swindon", "postalCode": "SN1 2JH", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-182035", "name": "NEC Software Solutions UK Limited", "identifier": { "legalName": "NEC Software Solutions UK Limited" }, "address": { "locality": "Hemel Hempstead, Hertfordshire", "region": "UKK14", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-47185", "name": "NEC Software Solutions UK Limited", "identifier": { "legalName": "NEC Software Solutions UK Limited" }, "address": { "locality": "Hemel Hempstead", "region": "UKK14", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } } ], "buyer": { "id": "GB-FTS-763", "name": "Swindon Borough Council" }, "language": "en", "awards": [ { "id": "009180-2023-1", "relatedLots": [ "1" ], "status": "unsuccessful", "statusDetails": "discontinued" }, { "id": "030185-2023-DN669177-1", "relatedLots": [ "1" ], "title": "Housing and Property Management Software", "status": "active", "suppliers": [ { "id": "GB-FTS-95157", "name": "NEC Software Solutions UK Limited" } ] }, { "id": "046345-2026-1-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-182035", "name": "NEC Software Solutions UK Limited" }, { "id": "GB-FTS-47185", "name": "NEC Software Solutions UK Limited" } ] } ], "contracts": [ { "id": "030185-2023-DN669177-1", "awardID": "030185-2023-DN669177-1", "title": "Housing and Property Management Software", "status": "active", "value": { "amount": 1595827.38, "currency": "GBP" }, "dateSigned": "2023-07-31T00:00:00+01:00" }, { "id": "046345-2026-1-1", "awardID": "046345-2026-1-1", "status": "active", "value": { "amount": 1959827.38, "currency": "GBP" }, "dateSigned": "2023-07-31T00:00:00+01:00", "period": { "durationInDays": 3600 }, "periodRationale": "The initial contract term is for 7 years with an option to extend for a further 3 x 1 years for a potential total contract term of 10 years.", "items": [ { "id": "1", "title": "Housing Management and Property Management System", "classification": { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, "deliveryAddresses": [ { "region": "UKK14" } ], "relatedLot": "1" } ], "amendments": [ { "id": "1", "description": "Due to delays in the implementation phase of the software, a contract modification has become necessary. The proposed modification relates to the need to extend the implementation phase of the project to 31st August 2027. It covers: Extension of the Contract Period by an additional thirteen (13) months beyond the End Date to 30th September 2032. Project Management and Consultancy to Support the Revised Go-Live Date for the NEC Housing Project. The Council also requires additional Remote Database Administration Service (RDBA). This additional support service will be for a 2 year period. The total value of this modification is PS364,000 (Ex.VAT)", "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The Public Contracts Regulations (PCR) 2015 set out the conditions for how contract modifications can lawfully be applied under Regulation 72. The grounds proposed for progressing this modification is under Regulation 72 (1)(c) noting all of the following conditions must be fulfilled: 72 (1)(c)(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; Jusitifcation: at the time of initiating or awarding the contract. During the delivery implementation phase, an unforeseen change occurred in the authority's delivery arrangements, requiring additional continuity and implementation activity in order to complete the original scope of the contract. These circumstances were outside the authority's reasonable ability to predict or plan for at the procurement stage. 72 (1)(c) (ii) The modification does not alter the overall nature of the contract. Justification: The required extension and associated activity relate solely to completing the originally procured deliverables and do not introduce new objectives or fundamentally different work. 72 (1)(c) (iii) any increase in price does not exceed 50% of the value of the original contract Justification: The resulting from the modification remains within the 50% limit permitted under Regulation 74(1)(c), and the modification is therefore compliant with the Public Contract Regulations. Although the council is only required to rely on one of the of justifications set out within Regulation 72, it should be noted that the Council also considered the application of Regulation 72(1)(b) to be an appropriate mechanism to enable the modification." } ] } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 3 }, { "id": "2", "measure": "smeBids", "relatedLot": "1", "value": 1 }, { "id": "3", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 0 }, { "id": "4", "measure": "foreignBidsFromNonEU", "relatedLot": "1", "value": 1 }, { "id": "5", "measure": "electronicBids", "relatedLot": "1", "value": 3 } ] } }