--- title: "Grant Application, Assessment and Administration Services" ocid: "ocds-h6vhtk-0383d7" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0383d7" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0383d7.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0383d7.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "DEPARTMENT FOR ENVIRONMENT FOOD AND RURAL AFFAIRS" published: "2022-11-11" --- # Grant Application, Assessment and Administration Services Buyer: DEPARTMENT FOR ENVIRONMENT FOOD AND RURAL AFFAIRS Current stage: Tender OCID: ocds-h6vhtk-0383d7 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0383d7) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0383d7.json) ## Summary The Department for Environment Food and Rural Affairs is seeking services for Grant Application, Assessment and Administration. The procurement falls under the goods category with a contract period of 540 days. The tender involves the provision of a front end application portal, assessment, and database services to deliver grants. The contract duration is 18 months with potential for two 6-month extensions, targeting a completion date by July 2023. This opportunity would be suitable for businesses offering database management and software services. The tender process is currently at the "open" stage, with an accelerated procurement procedure in place. Interested suppliers must submit bids by the tender period end date of December 5, 2022. The contract award period begins on the same day. Businesses with experience in hosting services, database software, and application development are well-positioned to compete for this contract. ## Notice DEFRA Group require a front end application portal, assessment and database provider to assist the delivery of grants. ### Lot Information Lot 1 DEFRA require the capability to be able to offer a fully supported and hosted system which provides a digital application and assessment portal to apply for both established and new grant schemes, and for the grant administrative team to be able to comply with the Government Functional Standard. Delivery of new technologies into the DEFRA Group estate must demonstrate compliance with the Technology code of practice and the GDS Service Standard. These can be accessed at the links below. Government Functional Standard: https://www.gov.uk/government/publications/grants-standards Technology Code of Practice: https://www.gov.uk/guidance/the-technology-code-of-practice GDS Service Standard: https://gds.blog.gov.uk/2019/05/09/welcome-to-the-updated-service-standard/ DEFRA require a short-term software/API and database hosting provider to assist with the delivery of grants. It will be an 18-month contract with an option for two six-month extensions. The supplier will work with a multi-disciplinary team, including a variety of operational teams, within DEFRA group during development and delivery. During transfer of data from the incumbent it will be absolutely necessary to guarantee that no interruption occurs to service. Failure to provide the required development and support activities would: prevent the RPA Grants Service delivering its committed (published) grant schemes from 2022 until the replacement single service was introduced; and result in the inability to pay existing scheme applicants via system payments. There is an existing supplier in place, who will need to be effectively engaged to ensure a smooth transition from current to new service provision. It is of critical operational importance that there is no interruption of service (i.e. payments to grant recipients or disruption to administration of existing and new grants). There will be a transition period of 3 months, and transition to any future state service will need to be completed before the end of the initial contract period unless the option to extend is used. The solution must be in place and operationalised by July 2023 to support the current bespoke system to be decommissioned. Read/write/edit access will be required for the duration of the service. Read and limited write access would be required for a minimum of 5 years beyond the final claim for compliance purposes. Renewal: There will be the option for two 6-month extensions ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/032085-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 11 Nov 2022 | | Submission deadline | 5 Dec 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DEPARTMENT FOR ENVIRONMENT FOOD AND RURAL AFFAIRS | | Locality | LONDON | | Post town | South West London | | Postcode | SW1P 3JR | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48611000 - Database software package - 48612000 - Database-management system ## Release History - 11 Nov 2022 at 15:28 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/032085-2022 ## Notice URLs - https://defra.bravosolution.co.uk/web/login.html - https://gds.blog.gov.uk/2019/05/09/welcome-to-the-updated-service-standard/ - https://www.find-tender.service.gov.uk/Notice/020817-2022 - https://www.gov.uk/government/publications/grants-standards - https://www.gov.uk/guidance/the-technology-code-of-practice ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0383d7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0383d7.json.