---
title: "Comprehensive Fire & Security System Maintenance"
ocid: "ocds-h6vhtk-0384cc"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0384cc"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0384cc.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0384cc.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NATIONAL GALLERIES OF SCOTLAND"
published: "2023-10-06"
---

# Comprehensive Fire & Security System Maintenance

Buyer: NATIONAL GALLERIES OF SCOTLAND  
Current stage: Award  
OCID: ocds-h6vhtk-0384cc

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## Summary

The National Galleries Scotland have completed an open tender process for the provision of Comprehensive Fire & Security System Maintenance services. The buyer is seeking a single contractor to deliver maintenance services for all NGS sites. The procurement category is services, with the procurement process now complete, and the contract awarded to SPIE Scotshield Limited. The contract was signed on 19th May 2023, and the main procurement method was the Open Procedure.

This opportunity presents businesses in the fire and security maintenance industry with a chance to secure a term maintenance contract with National Galleries Scotland. Companies with expertise in fire suppression systems, security cameras, and related services are well-suited to compete. The contract involves delivering services to multiple NGS sites and meeting various certification standards. The deadline for the tender was 21st December 2022, with a bid opening on the same day, allowing potential suppliers to plan and submit their bids accordingly.

## Notice

The National Galleries Scotland (NGS) is seeking to appoint a single Contractor, term maintenance contract for the Provision of Comprehensive Fire and Security Systems Maintenance Services for all NGS sites. The Contractor will be responsible for providing all resources including labour, materials, plant and equipment to conduct the service activities required to be delivered. For full details of the Contract Requirements please refer to the associated Tender and Contract Documents. It is an expectation that the Contractor will hold or will be working towards ISO9001 (Quality Management), ISO 14401 (Environmental Management) certification, ISO 27001 (Information Security Management) and Cyber Essentials Basic (or equivalent) certification. If the Contractor does not already hold valid Cyber Essentials Basic (or equivalent) certification they must agree to obtain such within 3 months of a contract award. The agreement will be non-exclusive i.e. NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Service Provider and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Service Providers.

### Lot Information

Lot 1

The procurement will be conducted through the use of the Open Procedure. Contractors must complete and submit both an SPD and tender response. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: NGS may require the Contractor to provide new/additional services. NGS reserve the right to award a public contract following the negotiated procedure without prior publication in terms of Regulation 33(8) of the Public Contracts (Scotland) Regulations 2015. Further information is included in the Invitation to Tender (ITT) document. NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The contract duration will be for an initial 24-month period, with the option of two additional 12-month extension periods, not exceeding 24 months; resulting in a possible maximum contract duration of 48 months. This is at the discretion of NGS.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/029560-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Oct 2023 |
| Submission deadline | 21 Dec 2022 |
| Future notice date | Not specified |
| Award date | 18 May 2023 |
| Contract period | Not specified |
| Recurrence | 2024 - 2026 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL GALLERIES OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH4 3DS |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Inverleith |
| Westminster constituency | Edinburgh West |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SPIE SCOTSHIELD |

## CPV Codes

### Divisions

- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 32 - Radio, television, communication, telecommunication and related equipment
- 35 - Security, fire-fighting, police and defence equipment
- 38 - Laboratory, optical and precision equipments (excl. glasses)
- 42 - Industrial machinery
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 50 - Repair and maintenance services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 31625000 - Burglar and fire alarms
- 31625100 - Fire-detection systems
- 31625200 - Fire-alarm systems
- 31625300 - Burglar-alarm systems
- 32231000 - Closed-circuit television apparatus
- 32234000 - Closed-circuit television cameras
- 32235000 - Closed-circuit surveillance system
- 35111500 - Fire suppression system
- 35120000 - Surveillance and security systems and devices
- 35121700 - Alarm systems
- 35125300 - Security cameras
- 38431200 - Smoke-detection apparatus
- 42961100 - Access control system
- 44521120 - Electronic security lock
- 50413200 - Repair and maintenance services of firefighting equipment
- 50610000 - Repair and maintenance services of security equipment
- 79711000 - Alarm-monitoring services
- 92222000 - Closed circuit television services

## Release History

- 6 Oct 2023 at 13:58 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/029560-2023
- 16 Nov 2022 at 08:47 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/032450-2022

## Notice URLs

- http://www.nationalgalleries.org
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000713336
- https://www.publiccontractsscotland.gov.uk
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11042
- https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0384cc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0384cc.json.