---
title: "Managed Print, Mailroom and Offsite Bulk and Marketing Print Services"
ocid: "ocds-h6vhtk-038662"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-038662"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-038662.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-038662.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF SUNDERLAND"
published: "2023-05-17"
---

# Managed Print, Mailroom and Offsite Bulk and Marketing Print Services

Buyer: UNIVERSITY OF SUNDERLAND  
Current stage: Award  
OCID: ocds-h6vhtk-038662

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## Summary

The University of Sunderland and its subsidiaries have completed a tender process for Managed Print, Mailroom, and Offsite Bulk and Marketing Print Services. The project, with a total value of £4.5 million, is set to run from August 2023 to July 2028, with a potential one-year extension. The tender involves three lots, including onsite managed print devices, offsite print services, and mailroom services, with a scope that covers Sunderland, Tyne and Wear(main campuses), and London Canary Warf. The closing date for tender submissions was 12 noon on Friday 6th January 2023.

This procurement opportunity by the University of Sunderland offers businesses a chance to provide managed print, mailroom, and print services over a significant contract period. Companies specializing in printing and related services, postal services, and print distribution would be suited to compete. The tender process involves several lots that cater to different aspects of the university's print and mailroom needs, potentially funded by external streams such as EU funding. Interested parties should pay attention to the specific requirements outlined in each lot and adhere to the submission guidelines provided during the tender period.

## Notice

The University of Sunderland and its subsidiaries are looking to procure Managed Print, Mailroom and Offsite Bulk and Marketing Print Services, from August 2023 to July 2028 (with an option to extend for a further 1 year). A 5-month mobilisation plan is expected to commence March 2023.The overall current service has handled work historically to an approximate value of PS500,000 per annum.For the purpose of this tender award and any subsequent services which may be connected with the original award, we reserve the right to spend a further 50% of the anticipated spend subject to changes in University requirements or changes to legislation.By expressing your interest in the tender through InTend, you will be given access to all the tender documents which outline the requirements and relevant dates, essential information, and what is required.Closing date for submission of tenders responses is - 12 noon Friday 6th January 2023

### Lot Information

Lot 1 - Onsite managed print devices

Lot 1 - Onsite managed print devicesThe University of Sunderland is looking to procure a managed and fully maintained multi-functional device (MFD) fleet to meet the requirements as specified and to cope with varied volume and finishing needs in a variety of staff and student settings.For information: Our current partner provides the university with 46 MFDs currently across our two Sunderland Campuses (x40) and our campus in London (x6). Closing date for submission of tender responses is - 12 noon Friday 6th January 2023. Additional information: It is anticipated that some projects may be part or fully funded by external streams, including European Union (EU) funding (ERDF/ESIF) and potential research bodies, etc.

Lot 2 - Offsite print services

Lot 2 - Offsite print servicesUniversity of Sunderland is looking to procure an efficient service to manage external print and delivery services. Print requirements vary, and the provider will be expected to be punctual in meeting the university's deadlines.Closing date for submission of tender responses is - 12 noon Friday 6th January 2023. Additional information: It is anticipated that some projects may be part or fully funded by external streams, including European Union (EU) funding (ERDF/ESIF) and potential research bodies, etc.

Lot 3 - Mailroom (post and parcel) services, including paper and toner management for the onsite multi-functional devices

Lot 3 - Mailroom (post and parcel) services, including paper and toner management for the onsite multi-functional devicesThe University of Sunderland is looking to procure require a dynamic post and parcel service that can ensure that all faculties and services can both send and receive post and parcels with the client-focused support of a first-class post and parcel serviceFor information the provider currently: 1) Sort and distribute circa 600 parcels to circa 300 recipients and 1000 letters delivered across the three locations.2) Sort and dispatch circa 200 DHL packages and circa 6,500 items of mail via Northern Mail, including small and medium packages, varying sized letters and special delivery items3) Print and distribute staff and student ID cards.4) Distribute new staff laptops and IT accessories such as headsets, keyboards, and laptop bags. 5) Restock copiers with paper in 40 locations throughout the campuses, filter and cartridge replacements and first fault diagnosis.6) Provide access to their own franking facilities7) Provide summary reports to enable internal re-charges for post/parcels8) Provides mailroom service during office hours.Closing date for submission of tender responses is - 12 noon Friday 6th January 2023. Additional information: It is anticipated that some projects may be part or fully funded by external streams, including European Union (EU) funding (ERDF/ESIF) and potential research bodies, etc.

Lot 4- Combination of Onsite managed print devices (lot 1) and Mailroom (post and parcel) services (lot 3)

Lot 4- Combination of Onsite managed print devices (lot 1) and Mailroom (post and parcel) services (lot 3)To support economies of scale, the University of Sunderland is inviting suppliers who have expressed an interest in Lot 1 and Lot 3 to additionally respond to the combined Lot 4. Please refer to the specification in both Lots 1 and 3 to gain an understanding of the requirements. Closing date for submissions of tender responses is - 12 noon Friday 6th January 2023. Additional information: It is anticipated that some projects may be part or fully funded by external streams, including European Union (EU) funding (ERDF/ESIF) and potential research bodies, etc.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/014096-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 May 2023 |
| Submission deadline | 6 Jan 2023 |
| Future notice date | Not specified |
| Award date | 10 Feb 2023 |
| Contract period | 1 Mar 2023 - 31 Jul 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £4,500,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Active, Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF SUNDERLAND |
| Additional buyers | EUROPEAN UNION |
| Locality | SUNDERLAND |
| Post town | Sunderland |
| Postcode | SR1 3SD |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC44 Sunderland |
| Local authority | Sunderland |
| Electoral ward | Millfield |
| Westminster constituency | Sunderland Central |
| Delivery location | TLC23 Sunderland, TLI42 Tower Hamlets |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | APOGEE; POTTS PRINT (UK |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services
- 64 - Postal and telecommunications services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 50313200 - Photocopier maintenance services
- 64110000 - Postal services
- 79800000 - Printing and related services
- 79821100 - Proofreading services
- 79823000 - Printing and delivery services
- 79824000 - Printing and distribution services

## Release History

- 17 May 2023 at 14:41 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/014096-2023
- 18 Nov 2022 at 11:30 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/032746-2022

## Notice URLs

- http://www.sunderland.ac.uk
- https://in-tendhost.co.uk/universityofsunderland/aspx/Home
- https://in-tendhost.co.uk/universityofsunderland/aspx/HomeTo

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-038662. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-038662.json.