---
title: "To perform an MRN conversion as part of the development and implementation of integration with EHCR"
ocid: "ocds-h6vhtk-038797"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-038797"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-038797.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-038797.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ENCOMPASS"
published: "2022-12-07"
---

# To perform an MRN conversion as part of the development and implementation of integration with EHCR

Buyer: ENCOMPASS  
Current stage: Award  
OCID: ocds-h6vhtk-038797

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-038797.json)

## Summary

The Business Services Organisation is seeking to perform an MRN conversion for the integration between the Varian Cancer Management System and the Electronic Health Care Record. This procurement process falls under the 'services' category and is in the 'complete' stage. The deadline for this tender was on 21st November 2022. The procurement method was a limited award procedure without prior publication of a call for competition. The buyer for this contract is encompass, and the location is in Belfast, United Kingdom.

This tender presents an opportunity for businesses in the system and support services industry to compete for providing MRN conversion services. Businesses with expertise in cancer treatment management software or IT services are well-suited to engage in this procurement process. The successful bidder will have the technical capability to carry out the integration between the Varian system and EHCR. The contract was awarded to Varian Medical Systems UK Ltd for an amount of 10,000 GBP.

## Notice

HSC Business Services Organisation intends to enter into an agreement to perform an MRN conversion as part of the development and implementation of integration between the Varian Cancer Management System (ARIA) and the Electronic Health Care Record.

### Lot Information

Lot 1

Requirement to perform an MRN conversion as part of the development and implementation of integration required between the Varian Cancer Management System (ARIA) and the Electronic Health and Care Record. Cancer-related appointment scheduling generated in either system is necessary to display in both systems for usability. Additional patient flagging and treatment summary information generated in Varian Aria is also necessary to have in EHCR, so that EHCR has a way of noting which patients are receiving cancer treatment and can direct carers to pertinent treatment details without needing to do manual documentation and updates in multiple systems. Items included within this are: * Provision of an extract of patient data which will identify all Radiation Oncology patients who do not have an HCN * Running the ID re-configuration in Test on the T-Box - this may require several iterations (the T-Box will need to be refreshed with a copy of Production prior to each test) * Running the ID re-configuration in Production (this will require the Production system to be backed up) * Implementing the ID re-configuration will need to be performed out of hours

### Procurement Information

Varian is the single supplier of this software and they provide support of the main system and their bespoke interface engine. This system is highly specialised for the purpose of cancer treatment delivery and is in use to support cancer services in all five trusts in Northern Ireland. Only the supplier of the Varian system has the technical expertise to carry out this integration of their own product with the EHCR being implemented in HSCNI. It is not possible to procure this interface development via a framework route. Alternative options are not appropriate in this instance as Varian is already contracted and deployed across Northern Ireland. Varian is the only cancer treatment management system in use for this purpose regionally and therefore this DAC is being justified for technical reasons under Regulation 32(2)(b) of the Public Contracts Regulations 2015 as only the supplier of the Varian system has the rights and ability to create the interface with EHCR.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/034692-2022 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Dec 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 21 Nov 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £10,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ENCOMPASS |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT1 3BG |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Duncairn |
| Westminster constituency | Belfast North |
| Delivery location | TLN Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | VARIAN MEDICAL SYSTEMS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48100000 - Industry specific software package
- 48422000 - Software package suites
- 48517000 - IT software package
- 48800000 - Information systems and servers
- 72000000 - IT services: consulting, software development, Internet and support
- 72250000 - System and support services

## Release History

- 7 Dec 2022 at 16:40 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/034692-2022
- 23 Nov 2022 at 11:47 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/033194-2022

## Notice URLs

- http://hscbusiness.hscni.net

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-038797. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-038797.json.