---
title: "Logistics planning tool (replacement for rostering and mutual aid systems)"
ocid: "ocds-h6vhtk-0388e9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0388e9"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0388e9.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0388e9.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ENVIRONMENT AGENCY (DEFRA NETWORK ETENDERING PORTAL)"
published: "2023-12-05"
---

# Logistics planning tool (replacement for rostering and mutual aid systems)

Buyer: ENVIRONMENT AGENCY (DEFRA NETWORK ETENDERING PORTAL)  
Current stage: Award  
OCID: ocds-h6vhtk-0388e9

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## Summary

The Environment Agency has awarded a contract for a logistics planning tool project to CACI Ltd. The project aimed to deliver strategic resourcing tools for incident management and involved Duty, Standby, and Incident Rostering capabilities. The contract value is approximately £8,167,531.22, and it includes ongoing operational service charges, contract extensions, and an allowance for indexing of prices.

This tender presents an opportunity for businesses in the IT services industry, specifically those offering logistics planning solutions and consulting services. The procurement stage has been completed, with CACI Ltd being the active supplier. The contract period is for ten years, with potential extensions, providing stability for businesses looking to engage in long-term partnerships within the public procurement sector.

## Notice

The overall scope for the Services is for the Supplier to provide the following core Logistics Planning functionality for End Users, including:

* Duty, Standby and Incident Rostering capability;
* Mutual Aid capability (e.g. sharing staff and Equipment Assets between different teams, such as the Buyer's Area Teams) in order to support Incidents;
* creation and maintenance of a Logistics Planning application accessible from standard web browsers on desktop and mobile devices;
* an ability to restrict access to functionality and data based on an End User's Persona, Incident Role and Organisational Unit;
* reporting and notifications to support operational management and alerting of End Users as to necessary actions;
* a capability to ingest and export data via APIs and dataset files;
* self-service configuration and admin functions which allows the Buyer to perform routine maintenance tasks (e.g. adding new categories of Equipment Assets, adding new Incident Roles, or creating new Shift Templates);
* provision of Documentation for training and End User help; and
* IT Service Management (in accordance with ITIL v4) for the Logistics Planning application

### Lot Information

Lot 1

The Logistics Planning Tool (LPT) project's vision is to deliver strategic resourcing tool(s) for incident management, including both people and equipment. The project will ensure our tools and ways of working can support logistical planning and coordination so that the right resources can be planned, requested and directed to the right locations in advance of when they're needed. The Incident Management strategy recognises that IT systems are key to support the efficient use of resources, clear decision-making and effective communication that are essential to deliver the future service. 

The ultimate objective of the project is to develop and embed an improved and nationally consistent service for managing the resources (people and equipment) required to support incident response and improve the associated ways of working. Effective management of the EA's incident response is underpinned by efficient logistics processes, and this requires reliable information systems to roster staff and manage equipment sharing between areas to get what is needed to the front-line as soon as possible. The business case for this project is underpinned by more cost-effective use of resources (human and equipment) and ensuring that they are in the right place at the right time to mitigate the impact of incidents.

The intention of this project is to procure a scalable solution that, whilst focussing on EA initially, can be used to serve any rostering requirements across Defra Group (e.g. APHA veterinarians).

Options: The initial contract duration will be 5 years with the Environment Agency having the option to extend the Contract by an aggregate duration of up to an additional five years in increments of 2 and 1 years (5+2+2+1).

Renewal: The initial contract term shall be 5 years with the potential for 2 + 2 + 1 years in extension periods.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/035794-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Dec 2023 |
| Submission deadline | 20 Jan 2023 |
| Future notice date | Not specified |
| Award date | 16 Nov 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £9,000,000 |
| Lots value | £9,000,000 |
| Awards value | Not specified |
| Contracts value | £8,167,531 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ENVIRONMENT AGENCY (DEFRA NETWORK ETENDERING PORTAL) |
| Additional buyers | ENVIRONMENT AGENCY |
| Locality | BRISTOL |
| Post town | Bristol |
| Postcode | BS1 5AH |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CACI |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72222300 - Information technology services

## Release History

- 5 Dec 2023 at 13:43 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/035794-2023
- 28 Nov 2022 at 16:42 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/033702-2022

## Notice URLs

- http://www.caci.co.uk
- https://defra-family.force.com/s/Welcome
- https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs
- https://www.gov.uk/government/organisations/environment-agency
- https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0388e9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0388e9.json.