--- title: "The Provision and Maintenance of a Financial Management System" ocid: "ocds-h6vhtk-0388f0" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0388f0" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0388f0.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0388f0.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "THANET DISTRICT COUNCIL" published: "2022-11-28" --- # The Provision and Maintenance of a Financial Management System Buyer: THANET DISTRICT COUNCIL Current stage: Tender OCID: ocds-h6vhtk-0388f0 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0388f0) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0388f0.json) ## Summary The Thanet District Council is seeking to procure the provision and maintenance of a Financial Management System. The contract opportunity is under a Restricted procurement procedure with two stages: the Standard Selection Questionnaire followed by the Invitation to Tender process. The Contract is expected to start in June 2023 for a 5-year duration. The total contract value is £695,000. Interested bidders must submit completed Standard Selection Questionnaire documents electronically by January 12, 2023. This tender offers an opportunity for businesses specialized in financial analysis and accounting software to provide innovative solutions to Thanet District Council. Companies proficient in implementing cloud-based systems with modern working practices and business intelligence capabilities are well-suited to compete. The procurement process involves a selective approach with strict submission deadlines, requiring bidders to demonstrate expertise in developing tailored financial management solutions. ## Notice Thanet District Council (TDC) is seeking to procure the implementation and ongoing support of a Financial Management System. TDC's current system has been in place for 20 years and although workable and fully supported by the current supplier, there are enhancements to be made to comply and fit with new ways of working TDC has the desire to move systems to the cloud which meets our digital principles and wider organisational strategies. The use of Google Workspace is also a contributing factor. There is a need for the following high level improvements: New working practices such as self-serve functionality for both our staff and third party suppliers engaging with our Finance Team New ways of reporting, using customised dashboards with access to all levels of data in real time. Removing the need to manipulate data outside of the system Streamline and improve our existing processes and automate more of the functions Increased efficiencies for the Finance Team and our budget managers Increased business intelligence with the ability to easily manage and forecast accounts Improved business continuity, resilience and enabling modern working through a fully cloud and browser based system This contract opportunity is being carried out under a Restricted procurement procedure, which consists of two stages. Stage 1 is the Standard Selection Questionnaire including weighted questions, where all interested bidders are invited to participate. Submitted questionnaires will be assessed following the closing date and the Council will produce a short-list of applicants comprising the Five highest scoring bidders (where five suitable applicants can be identified). Those short-listed will be advised of the timescales and requirements of the Stage 2 procedure, which will be the Invitation to Tender (ITT) process. The Contract is anticipated to commence in June 2023, for a duration of 5 years. Important Information: All procurement documents are attached to the Notice for this two stage Restricted Procedure, and are available for suppliers to download from the Kent Business Portal (www.kentbusinessportal.org.uk). Please note, only the Standard Selection Questionnaire - Restricted Procedure - Stage 1 Pre Qualification - Financial Management System document will be required to be completed according to instructions contained, at this first stage of the process. This Stage 1 (Restricted) procurement procedure will be undertaken on the basis of a formal Standard Selection Questionnaire (SSQ). Evaluation will be on the basis of criteria and methodology as set out in the SSQ. Any clarifications or questions must be submitted via the Message area of the Kent Business Portal by no later than 14.00hrs on 23 December 2022. Completed Standard Selection Questionnaire documents must be submitted electronically via the Kent Business Portal by no later than 14.00hrs on 12 January 2023. ### Lot Information Lot 1 Thanet District Council (TDC) is seeking to procure the implementation and ongoing support of a Financial Management System. TDC's current system has been in place for 20 years and although workable and fully supported by the current supplier, there are enhancements to be made to comply and fit with new ways of working TDC has the desire to move systems to the cloud which meets our digital principles and wider organisational strategies. The use of Google Workspace is also a contributing factor. There is a need for the following high level improvements: New working practices such as self-serve functionality for both our staff and third party suppliers engaging with our Finance Team New ways of reporting, using customised dashboards with access to all levels of data in real time. Removing the need to manipulate data outside of the system Streamline and improve our existing processes and automate more of the functions Increased efficiencies for the Finance Team and our budget managers Increased business intelligence with the ability to easily manage and forecast accounts Improved business continuity, resilience and enabling modern working through a fully cloud and browser based system This contract opportunity is being carried out under a Restricted procurement procedure, which consists of two stages. Stage 1 is the Standard Selection Questionnaire including weighted questions, where all interested bidders are invited to participate. Submitted questionnaires will be assessed following the closing date and the Council will produce a short-list of applicants comprising the Five highest scoring bidders (where five suitable applicants can be identified). Those short-listed will be advised of the timescales and requirements of the Stage 2 procedure, which will be the Invitation to Tender (ITT) process. The Contract is anticipated to commence in June 2023, for a duration of 5 years. Important Information: All procurement documents are attached to the Notice for this two stage Restricted Procedure, and are available for suppliers to download from the Kent Business Portal (www.kentbusinessportal.org.uk). Please note, only the Standard Selection Questionnaire - Restricted Procedure - Stage 1 Pre Qualification - Financial Management System document will be required to be completed according to instructions contained, at this first stage of the process. This Stage 1 (Restricted) procurement procedure will be undertaken on the basis of a formal Standard Selection Questionnaire (SSQ). Evaluation will be on the basis of criteria and methodology as set out in the SSQ. Any clarifications or questions must be submitted via the Message area of the Kent Business Portal by no later than 14.00hrs on 23 December 2022. Completed Standard Selection Questionnaire documents must be submitted electronically via the Kent Business Portal by no later than 14.00hrs on 12 January 2023. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/033711-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Nov 2022 | | Submission deadline | 12 Jan 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £695,000 | | Lots value | £695,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THANET DISTRICT COUNCIL | | Locality | MARGATE | | Post town | Canterbury | | Postcode | CT9 1XZ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ4 Kent | | ITL 3 | TLJ44 East Kent | | Local authority | Thanet | | Electoral ward | Cliftonville West | | Westminster constituency | East Thanet | | Delivery location | TLJ4 Kent | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48440000 - Financial analysis and accounting software package ## Release History - 28 Nov 2022 at 17:37 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/033711-2022 ## Notice URLs - http://www.thanet.gov.uk/ - https://procontract.due-north.com/Advert/Index?advertId=29af23c9-d460-ed11-811b-9f38301b3091 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0388f0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0388f0.json.