---
title: "Cleanroom Management Systems"
ocid: "ocds-h6vhtk-038b75"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-038b75"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-038b75.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-038b75.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF SOUTHAMPTON"
published: "2023-08-23"
---

# Cleanroom Management Systems

Buyer: UNIVERSITY OF SOUTHAMPTON  
Current stage: Award  
OCID: ocds-h6vhtk-038b75

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-038b75.json)

## Summary

The University of Southampton is seeking services for the procurement process titled "Cleanroom Management Systems" in the industry category of Added-value database services. The University intends to replace its current CMS system to manage cleanrooms and laboratories efficiently. This open procedure involves an Invitation to Tender stage and aims to enter into a 60-month contract with an estimated initial value of £100,000 to £150,000 excluding VAT. The contract was awarded to Stratocore.

This tender for Cleanroom Management Systems by the University of Southampton presents business growth opportunities for companies specializing in database services and software solutions. Businesses offering expertise in tool booking, user management, training management, finance functions, and performance reporting are well-suited to compete. The contract value, procurement method, and contract duration provide a clear framework for potential suppliers to align their offerings to meet the University's requirements and expand their business through this opportunity.

## Notice

The University's Zepler Institute is looking to replace its current CMS system, called "The Living Database", designed by PhoeniX BV. This system is no longer supported by PhoeniX BV. The Living Database supports activities both in Cleanrooms and other laboratories with the following primary functions: a. Tool booking, b. Tool & user management (downtime, user access etc), c. Training management, d. Tool income management via finance, e. Tool performance reporting, In particular, the University is building a larger customer base nationally and internationally, both in Research and Commercial applications of the cleanrooms. As such it is increasingly important to manage the utilisation of the facility to the maximum possible and to control the movement of lots through the facility. This goes beyond the current capabilities of The Living Database.

### Lot Information

Lot 1

The University's Zepler Institute is looking to replace its current CMS system, called "The Living Database", designed by PhoeniX BV. This system is no longer supported by PhoeniX BV. The Living Database supports activities both in Cleanrooms and other laboratories with the following primary functions: a. Tool booking, b. Tool & user management (downtime, user access etc), c. Training management, d. Tool income management via finance, e. Tool performance reporting, In particular, the University is building a larger customer base nationally and internationally, both in Research and Commercial applications of the cleanrooms. As such it is increasingly important to manage the utilisation of the facility to the maximum possible and to control the movement of lots through the facility. This goes beyond the current capabilities of The Living Database. Procurement Process: This procurement process is being conducted as an open procedure; consisting of an Invitation to Tender stage Invitation to Tender (ITT) stage -Tenderers will be invited to submit formal tenders at this stage Contract Period: The University proposes to enter into a Contract for 60 months - this will be the maximum contract period, including any potential extensions with the successful tenderer. This will comprise of an initial contract period of 36 months for the provision of the software and services. The contract will be effective on signing. The initial term of the of 36 months will run from the date of delivery of the softwae and service with extensions if so agreed by the University, running from the expiry of the initial contract period. Contract Value: The estimated value of the initial 3-year contract period is within the range of PS100,000 to PS150,000, excluding VAT. This value includes all related components, services and maintenance for the initial contract period.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/024816-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Aug 2023 |
| Submission deadline | 27 Jan 2023 |
| Future notice date | Not specified |
| Award date | 3 Aug 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £200,000 |
| Lots value | £200,000 |
| Awards value | Not specified |
| Contracts value | £147,920 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF SOUTHAMPTON |
| Locality | SOUTHAMPTON |
| Post town | Southampton |
| Postcode | SO17 1BJ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ32 Southampton |
| Local authority | Southampton |
| Electoral ward | Portswood |
| Westminster constituency | Southampton Test |
| Delivery location | TLJ32 Southampton |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | STRATOCORE |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72321000 - Added-value database services

## Release History

- 23 Aug 2023 at 13:41 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/024816-2023
- 7 Dec 2022 at 14:43 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/034648-2022

## Notice URLs

- http://www.southampton.ac.uk
- https://in-tendhost.co.uk/universityofsouthampton
- https://intendhost.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-038b75. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-038b75.json.