---
title: "Platinum Jubilee Village Halls Improvement Fund Management"
ocid: "ocds-h6vhtk-03934e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03934e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03934e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03934e.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DEFRA"
published: "2022-12-21"
---

# Platinum Jubilee Village Halls Improvement Fund Management

Buyer: DEFRA  
Current stage: Award  
OCID: ocds-h6vhtk-03934e

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## Summary

The Department for Environment, Food & Rural Affairs (Defra) has awarded the contract for the Platinum Jubilee Village Halls Improvement Fund Management. The procurement focused on grant administration services for improving village halls in England. The contract was awarded to ACRE under a limited procurement method without public competition. The project aims to enhance village hall facilities through a designated Fund Manager acting on behalf of Defra.

This tender represents an opportunity for businesses with expertise in grant administration, village hall management, and building improvement services. Companies with experience in nationwide grant funding schemes, village hall planning requirements, and financing options for improvement works would be well-suited to compete. The procurement process involved early market engagement activities to assess potential suppliers' knowledge and experience in managing village hall grant schemes.

## Notice

The Contractor shall act as Fund Manager and will award grants for capital improvements to eligible village halls in England. The Authority shall transfer a ring-fenced budget to the Contractor for the purpose of awarding grants under the scheme; the Contractor shall be the Acting Agent on behalf of the Authority for delivering these services.

### Lot Information

Lot 1

Grant administration services for delivery of grants to Village Halls to support improvements to buildings/facilities.

### Procurement Information

There is a very limited market for this service as the award recipient needs to have a detailed technical understanding of Village Hall buildings management as well as the dynamics of how financing for Village Halls can be managed. They need an understanding of what is eligible/ineligible spend in terms of CDEL funding and need to be able to offer advice as well as administer a competitive grant scheme. Previous experience of running a nationwide (England) grant funding scheme is required. Early Market Engagement activity was conducted in the form of a request for Expressions of Interest (EOI) followed by a formal Request For Information (RFI) process. 6 organisations completed an EOI and 2 organisations then went on to complete the RFI document. Applicants needed to evidence extensive knowledge of, and experience in, dealing with village halls and grant funding, including an in depth knowledge of current grant funding available to halls. The recipient evidenced:- - a detailed understanding of Village Hall Buildings Management which allows them to effectively carry out initial sift and re-direct ineligible applications to other funding sources. - Significant experience of Village Hall planning requirements, the regulatory environment, maintenance challenges (eg asbestos) eligible/ineligible costs for funding, the financing options for improvement works available to Village Halls. - National reach via regional hubs across England offering local knowledge and allowing prompt access to halls requiring site visits. - The recipient runs a Village Hall Advisory Service which is not affiliated with Defra. All data they hold is theirs and they will not share this information with other suppliers. In the event of a Village Halls focused competition, it would be difficult to prepare a specification that did not provide an advantage to them, thereby restricting competition. The second supplier who completed an RFI failed to provide any examples of when they or their partners have worked on village hall projects. There were multiple references to partnership working but no details of specific partners or intelligence that evidences village hall knowledge or experience. It is clear from the RFI response that the 2nd supplier, whilst credible in their specialist field, do not have the requisite experience and competence in Village Hall maintenance and funding.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/036196-2022 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Dec 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 21 Dec 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £180,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DEFRA |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1P 3JR |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ACRE |

## CPV Codes

### Divisions

- 98 - Other community, social and personal services

### Codes

- 98000000 - Other community, social and personal services

## Release History

- 21 Dec 2022 at 12:39 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/036196-2022

## Notice URLs

- https://acre.org.uk/
- https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03934e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03934e.json.