--- title: "Facilities and Operational Janitorial Services - Competitive Dialogue 2022" ocid: "ocds-h6vhtk-03945c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03945c" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03945c.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03945c.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "SOUTH CENTRAL AMBULANCE SERVICE NHS FOUNDATION TRUST" published: "2023-01-03" --- # Facilities and Operational Janitorial Services - Competitive Dialogue 2022 Buyer: SOUTH CENTRAL AMBULANCE SERVICE NHS FOUNDATION TRUST Current stage: Tender OCID: ocds-h6vhtk-03945c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03945c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03945c.json) ## Summary The South Central Ambulance Service NHS Foundation Trust has issued a tender titled "Facilities and Operational Janitorial Services - Competitive Dialogue 2022" in the services main procurement category. This procurement involves securing a Make Ready and Soft FM service covering vehicle cleaning, restocking, and facility maintenance at various locations. The tender has a total contract value of £13,500,000 annually, with key stages including Lot 1 for Ambulance Make Ready Services at £10,500,000 and Lot 2 for Soft FM Services at £3,600,000. This tender presents opportunities for businesses in the cleaning and sanitation services industry to compete for contracts providing essential cleaning and maintenance services to ambulance stations and various facilities across 6 counties. Companies specializing in healthcare cleaning, facilities management, and janitorial services would be well-suited to tender for the Make Ready and Soft FM service requirements outlined by the South Central Ambulance Service NHS Foundation Trust. ## Notice The objective is to secure an effective, efficient and fit for purpose combined Make Ready and Soft FM service. SCAS requires a fully managed Make Ready service every 24 hours to ensure the scheduled required number of frontline A&E vehicles and other supporting operational vehicles are cleaned, re-stocked, fully equipped and ready for use, when and where needed. on a 24/7 basis to meet SCAS's operational demands. Working out of 19 ambulance stations providing services to a total of 46 locations the service is to include periodic cleaning of both frontline A&E vehicles and Non-Emergency Patient Transport (NEPTS) vehicles. Soft FM service is required at 63 locations across 6 counties covering a range of facility types. As an example these include the Head Office in Bicester, station 'hubs' operational 24 hours and small 'stand by points'. ### Lot Information Ambulance Make Ready Services The key services required under the Make Ready Service are: 1. Vehicle Cleaning to clinical standards as set out in National Standards of Healthcare Cleanliness 2021 and SCAS guidelines. There are three distinct Make Ready cleaning regimes. a. Make Ready - once every 24-hours for all vehicles on station that will be required on shift (other than NEPTS vehicles). b. Periodic Clean (12 weekly - Frontline vehicles). These scheduled and extended cleans include an audit of all equipment, medicines and medical consumables. c. Periodic Clean (6 weekly - NEPTS vehicles). These scheduled and extended cleans include an audit of all equipment and medical consumables. Removable interior items will be required to be disassembled and reassembled. 2. Vehicle decontamination post aerosol generating procedure or infectious disease incident. 3. Repositioning of vehicles. 4. Refuelling of vehicles if required 5. Management of stockroom and restocking of consumables 6. Carrying out functionality checks and reporting failures of medical devices 7. Provision of an accurate system that supports service delivery, performance and reporting Renewal: Option of 24 month extension x 2 Lot 2 A 'Cleaning Service' at all listed locations (63), including a. Maintaining areas immediately outside of entrances free from litter b. Co-operation with SCASs Infection Prevention and Control team. c. Key holding duties if required d. Flushing of water outlets - taps, toilets, showers, outside taps etc as requested and recording this activity (Legionella prevention). Renewal: Option of 24 month extension x 2 Lot 3 Combined Lot 1 and Lot 2 Renewal: Option of 24 month extension x 2 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/000008-2023 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Competitive dialogue | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Jan 2023 | | Submission deadline | 24 Jan 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £4,500,000 | | Lots value | £9,200,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SOUTH CENTRAL AMBULANCE SERVICE NHS FOUNDATION TRUST | | Locality | BICESTER | | Post town | Oxford | | Postcode | OX26 6HR | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ14 Oxfordshire CC | | Local authority | Cherwell | | Electoral ward | Bicester South and Ambrosden | | Westminster constituency | Bicester and Woodstock | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 63 - Supporting and auxiliary transport services; travel agencies services - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 63712000 - Support services for road transport - 90600000 - Cleaning and sanitation services in urban or rural areas, and related services - 90900000 - Cleaning and sanitation services - 90910000 - Cleaning services ## Release History - 3 Jan 2023 at 08:47 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/000008-2023 - 28 Dec 2022 at 10:53 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/036615-2022 ## Notice URLs - https://supplierlive.proactisp2p.com - https://www.scas.nhs.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03945c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03945c.json.