---
title: "Student Database System"
ocid: "ocds-h6vhtk-03966a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03966a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03966a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03966a.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2023-01-11"
---

# Student Database System

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-h6vhtk-03966a

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03966a)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03966a.json)

## Summary

The NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) has awarded a contract for the provision and support of the Student Database System. The procurement method used was a limited negotiation without publication of a contract notice. The contract has been signed with Hicom Technology Limited, a large-scale supplier, for a value of £550,000. The procurement process was classified under the goods category and aimed to provide a national database for recording trainee training information across Wales.

This procurement opportunity for the Student Database System can benefit businesses that specialize in database software packages. The current tender stage is complete, indicating that the contract has been active since December 28, 2022. The contracting authority detailed the rationale for using the negotiated procurement method, emphasizing the need to maintain continuity of service and avoid disruption to the trainee experience. Businesses with expertise in providing technical solutions and support services are well-suited to compete for this contract, which has been awarded to Hicom Technology Limited.

## Notice

Continued provision and support of the current trainee information database system.

### Lot Information

Lot 1

Provision of a core national database for recording trainee training information across Wales.

### Procurement Information

HEIW have embarked on a programme to build/procure a new system or suite of systems that will replace the current Student Database, along with other digital functions/processes that support and enhance the trainee experience. To procure a further independent solution at this time would prevent the release of the necessary resource to support the delivery of the new strategic direction and risk two different solutions being introduced within a relatively short period. This would cause significant disruption to HEIW, the student and wider user community. To ensure contractual arrangements remain in place to maintain the continuity of this critical service, the Authority intends to use the negotiated procedure without prior publication in accordance with the use of Public Contract Regulations 2015 32 (2)(b)(ii) and (iii), competition is absent for technical reasons and (2)(b)(iii) - the protection of exclusive rights, including intellectual property rights.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/000754-2023 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Jan 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 28 Dec 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £550,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF15 7QZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Taff's Well |
| Westminster constituency | Cardiff North |
| Delivery location | TLL Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HICOM TECHNOLOGY |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48611000 - Database software package

## Release History

- 11 Jan 2023 at 08:57 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/000754-2023

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://ted.europa.eu/udl?uri=TED:NOTICE:106343-2019:TEXT:EN:HTML
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03966a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03966a.json.