---
title: "Supply of a Finance Management System"
ocid: "ocds-h6vhtk-0396d7"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0396d7"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0396d7.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0396d7.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "WORTHING HOMES LIMITED"
published: "2023-01-12"
---

# Supply of a Finance Management System

Buyer: WORTHING HOMES LIMITED  
Current stage: Award  
OCID: ocds-h6vhtk-0396d7

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0396d7.json)

## Summary

Worthing Homes Limited has recently awarded a contract for the Supply of a Finance Management System to Xledger. The procurement process involved the provision of software for financial operations, project and technical resources, system support and maintenance, and ongoing software development. The procurement stage was completed under an open procedure, with the contract signed on 20th December 2022. The procurement took place in Worthing, West Sussex, and falls under the IT services industry category.

This tender for the Supply of a Finance Management System by Worthing Homes Limited offers opportunities for IT service providers specialising in consulting, software development, and Internet support. Businesses offering financial software solutions with project implementation and technical support capabilities are well-suited to compete in this tender. The contract with Xledger demonstrates how public procurement processes can foster business growth and collaboration within the services sector.

## Notice

1. Supply and implementation of software covering all aspects of financial operations, including a P2P offer and Expense management 2. Provision of qualified project and technical resource to deliver the solution, including design and deployment, as well as support for data migration, testing and training 3. Support for process optimisation and supplying the required interfaces to Worthing Homes's other systems 4. Support and maintenance, including hosting of the service 5. Ongoing development of the software

### Lot Information

Lot 1

We wish to procure a Contract for the provision of a complete solution for our finance operations. The scope includes: 1. Supply and implementation of software covering all aspects of financial operations, for example; o Case management and workflow for approvals, queries, or issue resolution o Expenses management (workflows, approvals, payment) o Purchase to Pay with automated links to budgets, with GRN, invoice matching, and payment o A portal for suppliers to be registered, maintain up to date details, and ac-cess capabilities including raising queries, submitting invoices and automatic updates on payment status o Project Accounting for capital spend and other investments o Management accounts for report distribution o Making Tax Digital including the ability to manage partial exemptions o Chart of Accounts o Accounts Payable / Receivable o Cash management o General Ledger o Journals o Creditor Management o Bank Reconciliation 2. The successful providers will provide qualified project and technical resource to deliver the solution, including design and deployment, as well as support for data migration, testing and training. 3. Implementation includes support for process optimisation and supplying the required interfaces to our other systems, for example Civica's Cx Housing Management System and those supporting Property Development. 4. Support and maintenance will include: o Hosting of the system (we wish to move away from an 'on-premises' de-livery model). o Implementation of system upgrades, with testing and training environments o Ensuring continuity of access to the system, including robust and secure back-up arrangements. o Prompt resolution of system failures or any difficulties in the operation of the system that are due to the system. o Ensuring security of the system from data loss, malware, and virus at-tacks etc. 5. Ongoing development of the software to offer new capabilities as well as maintain alignment to regulation. Additional information: Ideally we wish to procure: 1. A 'Commercial off the Shelf' product 2. A solution with a single 'look and feel' 3. A system that is easy to use 4. A system with a modern underlying 'technical architecture' supporting digital services 5. Web services integration capabilities 6. Integration with Microsoft's Office365 7. Workflow capabilities to enable process development

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/000934-2023 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Jan 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 20 Dec 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £187,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WORTHING HOMES LIMITED |
| Locality | WORTHING |
| Post town | Brighton |
| Postcode | BN11 1ER |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ27 West Sussex (South West) |
| Local authority | Worthing |
| Electoral ward | Central |
| Westminster constituency | Worthing West |
| Delivery location | TLJ27 West Sussex (South West) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | XLEDGER |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 12 Jan 2023 at 11:30 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/000934-2023

## Notice URLs

- http://www.worthing-homes.org.uk
- https://ted.europa.eu/udl?uri=TED:NOTICE:226638-2022:TEXT:EN:HTML
- https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
- https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA20962

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0396d7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0396d7.json.