---
title: "Energy Management Back-Office Support Services Contract"
ocid: "ocds-h6vhtk-03971e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03971e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03971e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03971e.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "WEST SUSSEX COUNTY COUNCIL"
published: "2023-01-13"
---

# Energy Management Back-Office Support Services Contract

Buyer: WEST SUSSEX COUNTY COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-03971e

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## Summary

The West Sussex County Council has issued an Invitation to Tender (ITT) for Energy Management Back-Office Support Services. The procurement is for a contract valued at £380,000 GBP and falls under the services category, specifically energy-management services. The tender involves tasks such as invoice validation, supplier/query management, and management of the TEAM Sigma database. The contract duration is anticipated to be 3 years with a possible extension of up to 2 years. The submission deadline for this tender is on 23rd February 2023, and the award period starts on 24th February 2023.

This tender by the West Sussex County Council presents an opportunity for organisations in the private, public, and third sectors to provide Energy Management Back-Office Support Services. Businesses specializing in energy management services would be well-suited to compete in this tender. With a contract period of potentially up to 5 years, successful bidders can establish a long-term partnership with the council. The electronic submission method further streamlines the procurement process, offering a modern and efficient way for businesses to participate.

## Notice

This Invitation to Tender (ITT) is issued by WSCC to seek and identify suitably qualified and interested organisations from the private, public and third (voluntary, community and charitable) sector for the provision of Energy Management Back-office Support (the Services). For the purposes of this Procurement, the term Services is used to describe the entire range of the Services required. The disciplines within that range required for this Procurement are as follows: * Invoice validation * Supplier/query management * Management of TEAM Sigma database * Processing of EDI files into TEAM Sigma * Processing of manual invoice entry into TEAM Sigma * Provision of a support desk for WSCC SLA schools * Preparation of Accountslink files * Monthly performance reporting * Monthly/quarterly management meetings (these can be electronic via MS Teams) Please refer to Document 02 - The Specification for full details of the requirement.

### Lot Information

Lot 1

For the purposes of this Procurement, the term Services is used to describe the entire range of the Services required. The disciplines within that range required for this Procurement are as follows: * Invoice validation * Supplier/query management * Management of TEAM Sigma database * Processing of EDI files into TEAM Sigma * Processing of manual invoice entry into TEAM Sigma * Provision of a support desk for WSCC SLA schools * Preparation of Accountslink files * Monthly performance reporting * Monthly/quarterly management meetings (these can be electronic via MS Teams) Please refer to Document 02 - The Specification for full details of the requirement.

Renewal: It is anticipated that the Contract will be awarded for an initial period of 3 years from the Commencement Date, with an option to extend on the same terms and conditions at WSCC's discretion by up to 24 months (2) years in aggregate taking the maximum term of the contract to 5 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/001042-2023 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Jan 2023 |
| Submission deadline | 23 Feb 2023 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £380,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST SUSSEX COUNTY COUNCIL |
| Locality | CHICHESTER |
| Post town | Portsmouth |
| Postcode | PO19 1RQ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ27 West Sussex (South West) |
| Local authority | Chichester |
| Electoral ward | Chichester Central |
| Westminster constituency | Chichester |
| Delivery location | TLJ2 Surrey, East and West Sussex |

## CPV Codes

### Divisions

- 71 - Architectural, construction, engineering and inspection services

### Codes

- 71314000 - Energy and related services
- 71314200 - Energy-management services

## Release History

- 13 Jan 2023 at 09:46 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/001042-2023

## Notice URLs

- https://in-tendhost.co.uk/sesharedservices/aspx/Home
- https://www.westsussex.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03971e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03971e.json.