---
title: "BTH543 Evolve Support"
ocid: "ocds-h6vhtk-039965"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-039965"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-039965.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-039965.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "BRADFORD TEACHING HOSPITALS NHS FOUNDATION TRUST"
published: "2023-01-20"
---

# BTH543 Evolve Support

Buyer: BRADFORD TEACHING HOSPITALS NHS FOUNDATION TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-039965

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-039965.json)

## Summary

The Bradford Teaching Hospitals NHS Foundation Trust has completed a public procurement process for the provision of continued support and maintenance of their electronic document management system named Kainos Evolve. The procurement involved services falling under the main procurement category of software-related services, with a contract awarded to KAINOS SOFTWARE LIMITED. This contract, valued at £360,598 GBP, was signed on January 20, 2023. The Trust aims to maintain access to patient data by ensuring ongoing support until a new system is fully implemented.

This tender opportunity presents potential for businesses specializing in software-related services to provide support and maintenance for the electronic document management system over a 3-year contract period. Businesses with expertise in healthcare IT solutions and document management systems would be well-suited to compete for this opportunity. The Trust's requirement for support underscores the critical role of technology in maintaining essential healthcare services and patient records, highlighting the importance of reliability and continuity in service provision within the healthcare industry.

## Notice

Bradford Teaching Hospitals NHS Foundation Trust (BTHFT) has an electronic document management system with scanning solution provided by Kainos Software Ltd. BTHFT requires continued support and maintenance of the system for a period of 3 years.

### Lot Information

Lot 1

Bradford Teaching Hospitals NHS Foundation Trust has an Electronic Document Management System with a scanning solution provided by Kainos Software Ltd. BTHFT requires continued support and maintenance of the system while it works to establish a new strategy for the content going forward, prior to launching a procurement exercise.

### Procurement Information

The Kainos Evolve electronic document management system with scanning solution has been embedded for a number of years at the Trust. Evolve is the Trust's document management repository for the hospital's paper records, allowing clinicians to view the scanned legacy and day forward records electronically, and capture data at the point of care using the Evolve eForms and workflow capability. 
Following the implementation of Electronic Patient Record (EPR), the requirement for the electronic document system changed and prior to the Covid 19 pandemic, the Trust had been working to establish what the on-going requirement for the Electronic Document Management System/scanning solution would be, following which an exercise was to be conducted to procure and implement a new system as required. 

There is a need for continuing maintenance and support of the Kainos system while the on-going requirement review (which was delayed by the pandemic) is finalised. 
A business case and strategy to procure and replace the Kainos evolve system is being developed, including the migration of current clinical documentation into a new solution. This approach will ensure the continuity of access to a full patient documentation to meet clinical requirements. If system access had to be ceased, the Trust would lose access to part of patient's records, built up over the last 10 years of system use.
The Trust understands that it is unlikely that an alternative supplier would be able to access the Kainos software to provide support during the 3 year contract term which is required to appraise, implement and embed a new solution. To attempt to procure a short term solution at this point in the appraisal process would require substantial duplication of costs and resource and a rushed implementation would put patient safety and service provision at risk.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/001889-2023 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Jan 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 20 Jan 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £360,598 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BRADFORD TEACHING HOSPITALS NHS FOUNDATION TRUST |
| Locality | BRADFORD |
| Post town | Bradford |
| Postcode | BD9 6RJ |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE41 Bradford |
| Local authority | Bradford |
| Electoral ward | Toller |
| Westminster constituency | Bradford West |
| Delivery location | TLE41 Bradford |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KAINOS SOFTWARE |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72260000 - Software-related services

## Release History

- 20 Jan 2023 at 15:42 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/001889-2023

## Notice URLs

- http://www.kainos.com
- https://www.bradfordhospitals.nhs.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-039965. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-039965.json.