---
title: "Matrix Programme - Technology (including ERP) & Systems Integration Services"
ocid: "ocds-h6vhtk-0399e7"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0399e7"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0399e7.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0399e7.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DEPARTMENT FOR SCIENCE, INNOVATION & TECHNOLOGY"
published: "2024-10-04"
---

# Matrix Programme - Technology (including ERP) & Systems Integration Services

Buyer: DEPARTMENT FOR SCIENCE, INNOVATION & TECHNOLOGY  
Current stage: Award  
OCID: ocds-h6vhtk-0399e7

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## Summary

The Department for Science, Innovation and Technology has recently awarded two significant contracts under the Matrix Programme, focusing on technology including ERP (Enterprise Resource Planning) and systems integration services. This initiative aims to streamline and modernise the back-office systems of nine departments, classified under IT services ranging from consulting to software development and support. The key contracts, awarded to Cognizant Worldwide Limited and Workday Limited, span an initial period of 10 and 5 years respectively with potential extensions, covering human resources, finance, and payroll services. This project, guided by the Shared Services Strategy for Government, consolidates both cloud and non-cloud users and is expected to deliver a high quality, value-for-money system to support the transactional activities of these departments.

The Matrix Programme's focus on modernising governmental systems presents substantial opportunities for businesses specialising in software development, systems integration, and IT consultancy. Notably, suppliers offering software-as-a-service (SaaS) solutions, systems integrators, and those skilled in large-scale IT project implementation will find this tender highly relevant. The procurement process, conducted through a competitive procedure with negotiation, underscores the importance of a compatible supplier partnership, making it ideal for firms with robust collaborative frameworks. Given the substantial contract values and long-term engagement, participating businesses can expect opportunities for growth, sustainable service delivery, and enhanced market positioning within the UK's public sector IT landscape.

## Notice

The Matrix Programme brings together nine departments. These nine departments comprise an amalgamation of those who have already moved to cloud or are yet to move to a cloud-based solution; these are: Non-Cloud Users * Cabinet Office (CO) * Department for Science, Innovation and Technology (DSIT) * Department for Energy, Security and Net Zero (DESNZ) * Department for Culture, Media and Sport (DCMS) * Department for Business and Trade (DBT) Cloud Users * Attorney General's Office (AGO) * Department for Education (DfE) * Department of Health and Social Care (DHSC) * HM Treasury (HMT) In line with the published Shared Services Strategy there is potential for additional Arms Lengths Bodies to onboard, however each will be assessed on a individual basis and subject to government principles around the management of public money and HM Treasury green book guidance. The Matrix Programme, with the Department for Science, Innovation and Technology acting as the lead contracting Authority, has designed, developed, and procured new technology and capabilities that are required to help modernise the Departments 'back office' systems. It will deliver a high quality, and good value, system and support service to help streamline the transactions and activities that underpin the way Departments are run. The Authority has awarded two contracts following conclusion of the procurement process, one for the SaaS ERP Solution along with one for the Systems Integrator. These contracts jointly enable the Matrix Programme to meet the objectives of the Shared Services Strategy for Government and user needs of the Departments within the cluster to ensure delivery of high quality, VfM (Value for Money), shared HR (Human Resources), Finance services and Payroll which meet the needs of service users. The period of the agreement relating to the Matrix Solution as supplied by the SaaS Vendor will be for initial period of 10 years, with the option of extension for up to 2 further years. The period of the agreement with the Systems Integrator for implementation and support services will be for initial period of 5 years, with the option of extension for up to 2 further years. The period of the Agreement relating to the Matrix Solution as supplied by the SaaS Vendor will be for initial period of 10 years, with the option of extension for up to 2 further years. The period of the Agreement with the Systems Integrator for implementation and support services will be for initial period of 5 years, with the option of extension for up to 2 further years. The maximum contract values stated within this notice for both contracts, includes all committed and uncommitted costs that may be enacted at some point throughout the lifetime of the contract(s) should the Authority require this. The additional services include (but are not limited to): Licence costs (inc. 3rd party) Core fees Project Accounting Recruitment Inventory Management AMS Support Future ALB onboardings This includes provisions for contract extensions, further details can be found in the notice description.

### Lot Information

Lot 1

The Authority launched a single "bundled procurement" for a SaaS Solution along with a Systems Integrator (SI). By "bundled procurement" the Authority means that the SaaS Solution and Systems Implementation solution are procured through a single process to work together in partnership from the outset, jointly proposing a cohesive solution and delivery approach which meets the Authority's outcome-based requirements and demonstrates they are a compatible supplier partnership. The Authority conducted this Procurement using the Competitive Procedure with Negotiation (CPN) in accordance with the requirements of Regulation 29 of the PCR Regulations 2015. The four stages of the CPN procurement which were applied can be seen below; Stage 1 - Selection Questionnaire (SQ) - Suppliers submitted responses to the Selection Questionnaire in the e-Sourcing Portal. Following the evaluation of the Selection Questionnaire the Authority selected five Suppliers successful at Stage One to progress and submit an Initial Tender. Stage 2 - Invitation to Submit Initial Tender (ITSIT) - A maximum of 5 Suppliers (unique bids) successful at Stage 1 received the "Invitation to Submit Initial Tenders" document. That document provided Tenderers with details of Stage Two, including the Timetable, the process, the Requirements, the Draft Contract and how to submit the Initial Tender. The Initial Tenders were evaluated in accordance with the Evaluation Criteria set out in the ITSIT Tender. The Authority reserved the right to award the contracts to the highest ranked Initial Tender submitted at this stage (but was not obliged to do so). Stage 3 - Negotiations and Invitation to Submit Final Tenders (ITSFT) - The Authority did not elect to award to the highest ranked Supplier at Stage Two, the Authority invited those successful at Stage Two to negotiate with the Authority. This Invitations to Submit Final Tenders were issued to all Suppliers who participated in the negotiation stage and had not voluntarily withdrawn. Stage 4 - (Contract Award) - The Final Tenders were evaluated in accordance with the Evaluation Criteria set out in the ITSFT Tender document. The Authority identified the highest scoring Final Tender and notified all Suppliers of the outcome of the Procurement.

Options: Please refer to the description section within this notice.

Renewal: Renewal will be subject to the future shared services strategy for government.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/031882-2024 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive procedure with negotiation |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Oct 2024 |
| Submission deadline | 8 Aug 2023 |
| Future notice date | 29 Apr 2023 |
| Award date | 5 Sep 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | £215,644,000 |
| Awards value | Not specified |
| Contracts value | £144,330,704 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DEPARTMENT FOR SCIENCE, INNOVATION & TECHNOLOGY |
| Additional buyers | DEPARTMENT FOR BUSINESS, ENERGY & INDUSTRIAL STRATEGY |
| Locality | WESTMINSTER |
| Post town | South West London |
| Postcode | SW1H 0ET |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | COGNIZANT WORLDWIDE; WORKDAY |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48217000 - Transaction-processing software package
- 48219300 - Administration software package
- 48441000 - Financial analysis software package
- 48450000 - Time accounting or human resources software package
- 48490000 - Procurement software package
- 72000000 - IT services: consulting, software development, Internet and support
- 72200000 - Software programming and consultancy services
- 72210000 - Programming services of packaged software products
- 72211000 - Programming services of systems and user software
- 72212450 - Time accounting or human resources software development services
- 72212451 - Enterprise resource planning software development services
- 72250000 - System and support services
- 72260000 - Software-related services
- 72261000 - Software support services
- 72265000 - Software configuration services
- 72267000 - Software maintenance and repair services
- 72300000 - Data services
- 72317000 - Data storage services
- 72510000 - Computer-related management services
- 72590000 - Computer-related professional services
- 72600000 - Computer support and consultancy services
- 72610000 - Computer support services
- 79211110 - Payroll management services
- 79211120 - Sales and purchases recording services
- 79631000 - Personnel and payroll services

## Release History

- 4 Oct 2024 at 11:30 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/031882-2024
- 4 Jul 2023 at 11:08 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/018976-2023
- 23 Jan 2023 at 16:58 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/002063-2023

## Notice URLs

- https://beisgroup.ukp.app.jaggaer.com/
- https://beisgroup.ukp.app.jaggaer.com/esop/ogc-host/public/beisgroup/web/user_guide.jst
- https://beisgroup.ukp.app.jaggaer.com/go/07324102018907B5A9F5
- https://www.gov.uk/government/organisations/department-for-business-energy-and-industrial-strategy
- https://www.gov.uk/government/organisations/department-for-science-innovation-and-technology

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0399e7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0399e7.json.