---
title: "Provision of Scanners with Support and Maintenance"
ocid: "ocds-h6vhtk-039b24"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-039b24"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-039b24.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-039b24.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DRIVER & VEHICLE LICENSING AGENCY"
published: "2023-01-27"
---

# Provision of Scanners with Support and Maintenance

Buyer: DRIVER & VEHICLE LICENSING AGENCY  
Current stage: Award  
OCID: ocds-h6vhtk-039b24

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-039b24)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-039b24.json)

## Summary

The Driver & Vehicle Licensing Agency (DVLA) has awarded a contract for the provision of scanners with support and maintenance. The procurement process was initiated via a tender titled "Provision of Scanners with Support and Maintenance" falling under the goods category in the office machinery, equipment, and supplies sector. The procurement method used was a limited award procedure without prior publication of a call for competition. The tender was completed, and Exela Technologies Limited won the contract valued at £576,365.56. The contracting process involved the Department for Transport (DfT) seeking high-volume scanning equipment with support and maintenance services lasting for an initial 3-year period starting on 27th March 2023 with optional extensions.

This public procurement opportunity for the provision of scanners with support and maintenance by the DVLA offers business growth prospects for companies specializing in office machinery, equipment, and services. Businesses with expertise in supplying and maintaining scanning equipment, as well as integrating hardware and software solutions, would be well-suited to compete in this tender. The opportunity allows for long-term engagement with the DVLA, potential extensions beyond the initial contract period, and a focus on quality as a significant evaluation criterion in awarding the contract, making it attractive for businesses looking to establish lasting partnerships in the office equipment solutions sector.

## Notice

This procurement is to provide a scanning solution with support and maintenance to replace the Agency's existing scanning equipment.

### Lot Information

Lot 1

The Department for Transport (DfT) is looking for proposals for the Provision of high-volume Scanning Equipment with Support and Maintenance required to assist in ensuring the fast and efficient scanning of documents in preparation for processing. The contract will be for the purchase of two sets of scanning equipment along with the associated support and maintenance. Additionally, this procurement will require configuration and integration of the supplied hardware and software within the Agency's infrastructure. The support and maintenance element will be for a period of 3 years commencing on 27th March 2023 with the option to extend for a further two years (1 + 1 at the sole discretion of the DVLA).

Options: Following the initial 3 year contract the Agency has the option to extend the contract by an additional + 1 + 1 year at it's sole discretion.

### Procurement Information

Award of a contract without prior publication of a call for competition in the cases listed below * The procurement falls outside the scope of application of the regulations Explanation: 32 (2) (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:- (ii) competition is absent for technical reasons,

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/002530-2023 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Jan 2023 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 28 Dec 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £576,365 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DRIVER & VEHICLE LICENSING AGENCY |
| Locality | SWANSEA |
| Post town | Swansea |
| Postcode | SA6 7JL |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL4 Mid and South West Wales |
| ITL 3 | TLL43 Swansea |
| Local authority | Swansea |
| Electoral ward | Mynydd-bach |
| Westminster constituency | Swansea West |
| Delivery location | TLL Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EXELA TECHNOLOGIES |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture

## Release History

- 27 Jan 2023 at 10:40 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/002530-2023

## Notice URLs

- http://www.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-039b24. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-039b24.json.