---
title: "T954 - Periodic Contract Cleaning Framework"
ocid: "ocds-h6vhtk-039bc1"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-039bc1"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-039bc1.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-039bc1.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF ESSEX"
published: "2023-05-10"
---

# T954 - Periodic Contract Cleaning Framework

Buyer: UNIVERSITY OF ESSEX  
Current stage: Award  
OCID: ocds-h6vhtk-039bc1

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## Summary

The University of Essex has completed the award process for the 'T954 - Periodic Contract Cleaning Framework', seeking experienced cleaning contractors for various tasks such as end of tenancy cleaning, regular service cleaning, and termly office cleaning. The procurement stage was 'tender' and the contract involved three lots, each specifying different cleaning requirements for different periods. The contract was awarded to Crystal Facilities Management Ltd for Lot 1 and Lot 2, and to Ever Brite Cleaning Services for Lot 3. The deadline for submission was in March 2023.

This public procurement opportunity for cleaning services at the University of Essex is suited for businesses providing cleaning solutions for academic and residential spaces. Businesses with experience in periodic contract cleaning for varying periods, including end of tenancy cleaning, regular service cleaning, and termly office cleaning, would be well-suited to compete for this framework agreement. The University aims to establish a long-term partnership with reliable and capable cleaning contractors to maintain the cleanliness of its premises across different seasons and events.

## Notice

The University of Essex wishes to establish a new framework agreement for periodic contract cleaning across three lots that will ensure that the University has access to a number of experienced, capable and good value cleaning contractors to meet the cleaning needs that arise at various points during the academic year. Details of individual lots are as follows; Lot 1: Summer Period (July & September): Following end of tenancy move out of undergraduate students (July) and postgraduate students (September). Deep cleaning to bedrooms with and without ensuite bathrooms and scheduled "sparkle" cleaning to communal areas; consisting of shared bathrooms, communal kitchens, foyers, lobby's, stairwells and corridors. Lot 2: Summer Period (July - August): Regular service cleaning to residential areas during Event Essex conference period alongside our in-house cleaning team. Bidders may be required to provide additional staff for the last week of September. Lot 3: Termly office cleaning in academic and administrative areas three times per academic year (December, April & August). Please note the current academic year runs from September 2022 to August 2023, therefore call off order no.1 for lot 3 will be for August 2023 only. Bidders to note that there is a maximum period of 4 weeks to complete this work, there is no minimum period.

### Lot Information

Lot 1: Summer Period (July & September): Following end of tenancy move out of undergraduate students (July) and postgraduate students (September). Deep cleaning to bedrooms with and without ensuite bathrooms and scheduled "sparkle" cleaning to communal areas; consisting of shared bathrooms, communal kitchens, foyers, lobby's, stairwells and corridors.

Lot 1: Summer Period (July & September): Following end of tenancy move out of undergraduate students (July) and postgraduate students (September). Deep cleaning to bedrooms with and without ensuite bathrooms and scheduled "sparkle" cleaning to communal areas; consisting of shared bathrooms, communal kitchens, foyers, lobby's, stairwells and corridors. Each Summer, typically during July, the University will host a number of summer school and conference events on campus. Delegates attending the events will have the opportunity to use the available University accommodation. Student accommodation such as bedrooms and ensuite bathrooms are not serviced by our in-house cleaning teams during the period of student tenancy, generally Oct - July, the communal areas; shared bathrooms, communal kitchens, foyers, lobby's, stairwells and corridors are serviced at least weekly during the student tenancy by our in-house cleaning team. The cleaning services described in lot 1 must take place during the changeover period from student use to delegate use which is ordinarily one week (7 days) using an agreed phased approach for delivery. The cleaning process is then repeated again following post graduate move-out in September. Typical requirements are shown in lot 1 cleaning schedule documents.

Lot 2: Summer Period (July - August): Regular service cleaning to residential areas during Event Essex conference period alongside our in-house cleaning team. Bidders may be required to provide additional staff for the last week of September.

Lot 2: Summer Period (July - August): Regular service cleaning to residential areas during Event Essex conference period alongside our in-house cleaning team. Over the summer period, generally July and August, residential areas are used by Event Essex conference guests who are attending events on campus. There is a requirement to provide general cleaning and servicing to these areas alongside our in-house cleaning team. Bidders are expected to provide a team of cleaning staff in order to fulfil these requirements. This team will be supervised by our in-house cleaning team and typical requirements are shown in lot 2 cleaning schedule documents.

Lot 3: Termly office cleaning in academic and administrative areas three times per academic year (December, April & August). Please note the current academic year runs from September 2022 to August 2023, therefore call off order no.1 for lot 3 will be for August 2023 only. Bidders to note that there is a maximum period of 4 weeks to complete this work, there is no minimum period.

Lot 3: Termly office cleaning in academic and administrative areas three times per academic year (December, April & August). Please note the current academic year runs from September 2022 to August 2023, therefore call off order no.1 for lot 3 will be for August 2023 only. Bidders to note that there is a maximum period of 4 weeks to complete this work, there is no minimum period. There is a requirement for termly office cleaning across the academic and administrative estate, totalling approx. 1200 offices of various sizes. These offices will require cleaning as detailed in lot 3 cleaning schedule documents. During termly vacation periods, namely December, April and August. The University of Essex requires the office areas to be cleaned outside of normal working hours (currently Monday to Friday / 9am to 5pm) when there are less occupants in these areas. The preference would be either 5.30am to 8.30am and/or 5pm to 8pm. (Cleaning outside of these times, including within office hours, will be considered in exceptional circumstances).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/013275-2023 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 May 2023 |
| Submission deadline | 8 Mar 2023 |
| Future notice date | Not specified |
| Award date | 16 Apr 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £512,000 |
| Lots value | £512,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF ESSEX |
| Locality | COLCHESTER |
| Post town | Colchester |
| Postcode | CO4 3SQ |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH3 Essex |
| ITL 3 | TLH34 Essex Haven Gateway |
| Local authority | Colchester |
| Electoral ward | Wivenhoe |
| Westminster constituency | Harwich and North Essex |
| Delivery location | TLH3 Essex |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | CRYSTAL FACILITIES MANAGEMENT; EVER BRITE CLEANING SERVICES |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90910000 - Cleaning services
- 90911100 - Accommodation cleaning services
- 90919200 - Office cleaning services

## Release History

- 10 May 2023 at 10:37 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/013275-2023
- 30 Jan 2023 at 10:10 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/002729-2023

## Notice URLs

- http://www.essex.ac.uk
- https://supplierlive.proactisp2p.com/Account/Login

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-039bc1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-039bc1.json.